Graduate Programs Assistant

Graduate Programs Assistant

Job no: 529752
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Journalism/Communication

Department: Journalism
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $16.19 - $23.69 per hour
FTE: 1.0
Review of Applications Begins
Position closes July 25, 2022
Special Instructions to Applicants
Please complete the online application including contact information for three professional references

Department Summary
The SOJC is an ACEJMC-accredited program with over a 100-year history at the University of Oregon, which is a comprehensive research university and a member of the Association of American Universities (AAU). Our program thrives as a journalism and communication school known for innovation, ethics, and action. We offer four undergraduate concentrations (advertising, journalism, media studies, and public relations), five professional and academic Master's programs, and a doctoral program in communication and media studies.
Position Summary
The Graduate Programs Office is responsible for the recruitment, admissions, matriculation, coordination, and management of students in and alumni of the Eugene-based SOJC graduate programs.

The purpose of this position is to assist the Senior Associate Dean, Director of Doctoral Programs, and the Associate Director of Graduate Affairs in coordinating the graduate programs of the SOJC.

This position reports to the Associate Director of Graduate Affairs.
Minimum Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents;
  OR
  
• An Associate's degree in Office Occupations or Office Technology;
  OR
  
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
  
  College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
  Professional Competencies
  
• Strong interpersonal skills including the ability to communicate effectively with prospective students from a variety of backgrounds.
  
• Strong verbal and written communications.
  
• Ease in using technology for communication, record keeping, and management of data.
  
• Professionalism, adaptability, and initiative.
  
• Demonstrated ability to work collaboratively and effectively, utilizing a range of communication channels with diverse groups of students, faculty, administrators, alumni, staff, and other partners and business people at all levels of an organization.
  
• Demonstrated proficiency in Word, Excel, PowerPoint, and Outlook (or similar software).
  
• Excellent organizational skills, attention to detail, and the capacity to handle work-related stress.
  
• Ability to establish effective working relationships with faculty, students, and staff.
  Preferred Qualifications
  
• Knowledge of GTFF contract law, UO payroll policies and regulations, UO Admissions procedures and policies.
  
• Experience with International student visa rules and regulations.
  
  FLSA Exempt: No
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
  
  University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/529752/graduate-programs-assistant
  
  
  
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