Director of Space Management, Facilities, Planning, and Management

University of Tennessee at Chattanooga
Tennessee, United States
Salary Not Specified
Posted Date
Jun 29, 2022

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Position Type
Faculty Positions, Business & Management, Management, Administrative, Academic Affairs, Other Academic Affairs, Business & Administrative Affairs, Other Business & Administrative Affairs, Facilities Management & Physical Plant, Executive, Executive Directors
Employment Type
Full Time

Director of Space Management (Facilities Design Professional 3 - MR 14 )

Facilities, Planning, and Management

University of Tennessee, Chattanooga

The Director of Space Management leads all of Facilities’ space planning, management, and utilization efforts, including administering related processes and managing communication. In partnership with appropriate campus partners, Facilities plays an important role in campus space management efforts. This Director will prepare recommendations to executive level UTC administration regarding Facilities space use and utilization to satisfy immediate and long-term campus needs. This requires staying up to date on Higher Education trends and UT/THEC space standards, including their impact on the built environment and utilization for both existing and future space. Responsibilities include the planning, communication, and execution of departmental moves; managing the accuracy of space allocation documentation and the corresponding space information reported to the UT system. The Director also ensures the space management support of a wide range of Facilities services, operations, maintenance and repair, design and engineering, project management, and construction efforts.

Job functions and responsibilities:

New Requests & Moves
  • Serves as Facilities main point of contact for all new space requests
  • Liaises with Academic Affairs, Enrollment Management, all Colleges, Academic units, and various other campus units as necessary
  • Directs departmental efforts to validate the needs driving space requests, identifies potential solutions, and presents a menu of options as is appropriate
  • Oversees the planning of all campus moves, especially those necessary to accommodate renovations or support departmental moves
  • Develops or adapts space guidelines, procedures, policies, and governance models for adoption as campus standards
Space Use & Analysis
  • Manages the preparation of communications, presentations, and documentation concerning space management for executive level UTC administration, including the Chancellor, Provost, and the Executive Leadership Team
  • Coordinates the assessing of space needs and makes recommendations for both permanent and temporary space assignments and changes in conjunction with the appropriate space management committee and other campus partners
  • Offers recommendations to improve space use efficiency
  • Develops and maintains space management benchmark and metric dashboards for publication within the UTC community
Inventory Management
  • Manages the coordination of all aspects of centrally scheduled instructional space inventory: this includes working with Academic Affairs, OPEIR, the Registrar, and Enrollment Management to address gaps in classroom capacity
  • Monitors and reports on centrally scheduled instructional space capacity based on code compliance and class scheduling and identify any discrepancies
  • Oversees annual audits of all spaces to verify space classification, physical attributes, furnishings, seat counts, use and other pertinent data
  • Coordinates the collection and maintenance of building and space physical attributes as needed to support facility management needs
  • Monitors and reports the disposition of vacated space
  • Reports space changes as needed for maintenance of accurate of single line floor plans
Database Maintenance
  • Oversees the management of the campus-wide building and rooms database, and the annual UT System Schedule D and Schedule F reporting as needed for the annual funding cycle
  • In coordination with campus partners, researches and applies THEC Space Allocation Guidelines, Federal Facilities Inventory and Classification Manual (FICM), Federal Classification of Instructional Programs (CIP) standards, Council for Educational Facility Planners International (CEFPI) and other industry standards and benchmarks to determine space classifications, utilization efficiencies, and square footage standards
  • Organizes the collection and maintenance of accurate square footage, occupant capacity, space type, use/occupant data, egress info (no. of exits, distance), and room number info as required for system-wide databases and mandated reports (IRIS, DASH, ARCHIBUS, THEC, etc.)
Keep UTC Connected
  • Serves as the primary point of contact for campus and UT System regarding annual UT System mandated campus-wide space survey
  • Interfaces with and updates the UT System Office and databases as needed
  • Reads and intimately understands all associated documentation
  • Maintains informal campus documentation as needed
  • Works with emergency management and room use scheduler(s) to assure that information within Banner, EMS, or other room scheduling software is coordinated/synched with campus space database(s)
  • Updates the current Campus Master Plan Space Needs analysis and THEC Campus Space Allocation Summary on an annual basis
Capital Planning
  • Prepares space classification and utilization data as necessary to support the annual Capital Submittal
  • Establishes and communicates room numbering methodology in conformance with UT System and architectural standards
  • Assigns and maintains room numbers to assure consistency within databases, with locksmith records, and with physical room signage
The ideal candidate will possess the following:
  • Knowledge of space management, design, and construction within in an institutional or campus environment
  • Thorough knowledge of space management, design, and construction practices
  • Experience in planning, design, or management of space inventory/moves for support of multi-million-dollar construction and renovation projects
  • Experience in a Higher Education or other institutional Facilities organization
  • Holds positions in both public and private Facilities organizations
  • In-depth knowledge of building, life safety, and fire codes
  • Membership and participation in industry organizations
  • Excellent interpersonal communication (written and verbal) skills and leadership abilities
  • Must be detail-oriented and highly organized, with the ability to manage rapidly changing priorities and deadline-driven work
  • Demonstrated ability to diplomatically balance competing priorities
  • Broad knowledge of software applications (word processing, spreadsheet, database, scheduling, CMMS, and project management systems)
Review of applications will begin July 11, 2022 and continue until the position is filled. Applications received by this date will receive priority consideration.

Minimum Qualifications: Typically requires a bachelor’s degree and six years of relevant experience, or an equivalent combination of education, training, and experience in space management within a comprehensive Facilities planning group or professional design/consulting organization.

Preferred Qualifications: Experience in a higher education or other institutional Facilities organization is preferred.

The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.

Qualifications :

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