Office Manager - Extended Posting

Position Summary

The primary function of the person holding this position is to assist in the direction of the academic programs (both degree granting and endorsement/certification) and related administrative activities for the Department of Curriculum & Instruction within the College of Education under direction of the Chair. The person in this position reports directly to the Chair of the Department of Curriculum and Instruction.

Essential Duties and Responsibilities

This position will help support the fiscal oversight of the department and assist with personnel actions, travel vouchers and purchasing. This person must maintain regular contact with Student Services, the Graduate School, Outreach Services, and the Office of Registration and Records.

This person must possess, or be able to develop, skills in comprehending the special technical requirements essential in working in a rapidly changing computer and technology environment. This person also has responsibility for handling confidential information and materials, including student academic records, faculty and instructors’ personnel file, hiring information and department reports.

This position utilizes word processing, spreadsheet, data base management, and other computer hardware and software and requires a good knowledge of computer use and applications.

Minimum Required Qualifications (Civil Service)

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1.High school graduation or equivalent.

2.Two (2) years (24 months) of work experience comparable to the third level of this series.

Specialty Factors (Civil Service)

Preferred Qualifications (Civil Service)

Minimum Required Qualifications (SPS)

Additional Requirements (SPS)

Preferred Qualifications (SPS)

Physical demands/requirements

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date

Anticipated Appointment End Date

Percent of Staff Year

1.00

Standard hours

37.50

Hourly Rate or Semi-monthly Pay Rate

Hiring Rate/Range

$13.05 to $14.50/hour ($25,447.50 to $28,275.00 annualized)

Earn Type

H

Application Procedure

Application Procedure

Application Procedure

Special Instructions

Quick Link to Applicant

https://employment.niu.edu/postings/63437

Is Background Check Required?

Yes

EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu .

Safety Information

Applicant Documents
Required Documents

1. Cover Letter
2. Resume/Curriculum Vitae
3. List of References

Optional Documents

1. Transcripts (unofficial with official required at hire)
2. Other
3. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently a citizen or resident of the State of Illinois?
   • Yes
   • No
2. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
3. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response.)
   
   (Open Ended Question)
   
   
4. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
   • Yes
   • No
   • Not Applicable