Accounting Specialist - Extended Posting

Position Summary

The employee will provide a variety of support services to staff, students, academic faculty, clinical faculty, visitors, and community members. The ability to support both academic and clinical sides of AHCD programs is necessary. Duties performed may include but are not limited to: filing, keyboarding, record processing, other general office and clinical support activities such as scheduling appointments, maintaining or posting records; screening, reviewing, verifying, and coding accounting transaction documents; verifying and examining accounting records; correcting errors in posting entries, computations, and balances; reconciling balances, records, and documents, preparing summaries, statements, and reports, and providing information to visitors, students, clinicians, faculty, staff, and community members.

Essential Duties and Responsibilities

Work Responsibilities

• Utilize Electronic Health Record system. Provide information to patients relative to payments and insurance, and availability of certain agency funding where appropriate. Obtain necessary information from patients.
• Collect payments for services rendered, at time of service. Issue receipts for services and any supplies provided through the clinic. Process shipments, along with receiving and documenting receipt of hearing aids and related supplies.
• Data entry and maintenance of accounts payable/accounts receivable and purchase orders
• Processing payments
• Maintain accounting records
• Screen, review, verify, and code transaction documents
• Verify accounting records and correct errors in computations, and balances
• Scan and file paperwork.
• Prepare and send out UPS packages daily.
• Maintain clean lobby area.
• Other duties as assigned.

Priorities are determined on a day-to-day basis according to the nature of the workload. The ability to work with constant interruption is a priority. The ability to multi-task and problem solve is essential. Being a team player, resourceful, helpful, and respectful are necessary. Making suggestions regarding changes to increase efficiency and effectiveness are welcomed and encouraged.

Employment is contingent upon your passing a criminal background investigation. Employee must also comply with program’s immunization policies.

Minimum Required Qualifications (Civil Service)

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1. Any one or combination totaling two (2) years (24 months) from the categories below:
   1. course work in accounting, as measured by the following conversion table or its proportional equivalent:
      • 9 semester hours equals two (2) years (24 months)
   2. course work in any discipline or a closely related field, as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate’s Degree (60 semester hours) equals eighteen (18) months
      • 90 semester hours equals two (2) years (24 months)
   3. work experience which could include bookkeeping, office support, or closely related experience.
2. Two (2) years (24 months) work experience which could include bookkeeping, office support, or closely related experience.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs)

1. Knowledge above the rudimentary understanding of bookkeeping practices and procedures, and accepted accounting principles.
2. Knowledge of university and departmental policies, rules, and regulations.
3. Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, and other office procedures.
4. Skill in active listening and critical thinking.
5. Skill in time management.
6. Skill in compilation of complex financial records and the preparation of routine financial reports or statements.
7. Ability to communicate effectively as appropriate for the needs of the audience.
8. Ability to make computations with speed and accuracy.
9. Ability to work independently and exercise judgment.
10. Ability to supervise, set priorities, establish management objectives, and schedule work assignments.

Specialty Factors (Civil Service)

N/A

Preferred Qualifications (Civil Service)

• Experience in a medical/clinical office setting
• Bookkeeping experience
• Current knowledge of economic and accounting principles and practices, as well as relevant laws and regulations
• Ability to apply accounting theory to complex accounting problems
• Bilingual in Spanish and English with the ability to professionally communicate in both languages to provide information to support exceptional clinical care

Minimum Required Qualifications (SPS)

N/A

Additional Requirements (SPS)

N/A

Preferred Qualifications (SPS)

N/A

Physical demands/requirements

Refer to the State Universities Civil Service System standards related to performing the tasks of an Accounting Specialist, including but not limited to;

• being able to sit and complete computer tasks for extended periods of time
• ability to do fine motor skills associated with typing and filing
• ability to comprehend, understand, and comprehensively respond to oral and written directions, requests, and questions through oral and written communication in a timely manner

Employee must also comply with program’s immunization policies.

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date

Anticipated Appointment End Date

Percent of Staff Year

1.00

Standard hours

37.50

Hourly Rate or Semi-monthly Pay Rate

Hiring Rate/Range

$15.65 to $17.15/hour ($30,517.50 to $33,442.50/year)

Earn Type

H

Application Procedure

Application Procedure

Application Procedure

Special Instructions

Quick Link to Applicant

https://employment.niu.edu/postings/64031

Is Background Check Required?

Yes

EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu .

Safety Information

Applicant Documents
Required Documents

1. Resume/Curriculum Vitae
2. Cover Letter
3. List of at least 3 References

Optional Documents

1. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)
2. Other #2
3. Transcripts (unofficial with official required at hire)
4. Transcripts #2 (unofficial with official required at hire)

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
   • Yes
   • No
   • Not Applicable
2. * Please rate the level of professional work experience serving as a lead worker and/or directing the day-to-day operations of the unit to which assigned?
   • Work experience not directly related to the job function described
   • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
   • Work experience at a high level of competency relevant to the job function described, performed independently.
3. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response.)
   
   (Open Ended Question)
   
   
4. * Please rate your level of professional work experience developing, recommending, interpreting, and communicating operating policies and procedures.
   • Work experience not directly related to the job function described
   • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
   • Work experience at a high level of competency relevant to the job function described, performed independently.
5. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response.)
   
   (Open Ended Question)
   
   
6. * Please rate your level of professional work experience planning, organizing, assigning, and reviewing staff work.
   • Work experience not directly related to the job function described
   • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
   • Work experience at a high level of competency relevant to the job function described, performed independently.
7. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response.)
   
   (Open Ended Question)
   
   
8. * Please rate your level of professional work experience interviewing, training, and evaluating staff.
   • Work experience not directly related to the job function described
   • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
   • Work experience at a high level of competency relevant to the job function described, performed independently.
9. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response.)
   
   (Open Ended Question)
   
   
10. * Please rate your level of professional work experience establishing, modifying, and/or supervising the maintenance of record storage systems.
    • Work experience not directly related to the job function described
    • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
    • Work experience at a high level of competency relevant to the job function described, performed independently.
11. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response)
    
    (Open Ended Question)
    
    
12. * Please rate your level of professional work experience assisting in the development of budgets and budget projections.
    • Work experience not directly related to the job function described
    • Work experience at a minimum level of competency relevant to the job function described, requiring some assistance and guidance.
    • Work experience at a high level of competency relevant to the job function described, performed independently.
13. * Please provide the name of the employer and the dates of employment where you gained this experience. Please note that this information must be verified on an NIU application and/or résumé. (“See Résumé” is not an acceptable response)
    
    (Open Ended Question)