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Office Manager - Extended Posting

Employer
Northern Illinois University
Location
Illinois, United States
Salary
Salary Not Specified
Date posted
Jun 30, 2022
Position Summary

The major responsibilities of this position are to provide comprehensive support and administrative services for the Graduate Program, the Director of Graduate Studies, Assistant Chairperson, and the Physics Department.

These services encompass a wide variety of administrative, supervisory, and personnel responsibilities, requiring initiative, managerial skills, and judgment. This person must be able to gain the confidence of and work productively with graduate students. This person must have the capability and inclination to gain the requisite mastery of an intricate and evolving system. This person performs general duties for the Office Administrator in her/his absence. Confidentiality is necessary.

Essential Duties and Responsibilities
  • This person must exercise independent judgment in performing the tasks that are given by the Director of Graduate Studies, Assistant Chair, Office Administrator or Faculty and be able to set priorities, always within the guidelines established by the Chair and Office Administrator; knowledge and confidence to handle normal office duties in the absence of the Office Administrator.
  • Process Human Resource hiring and change paperwork for Graduate Assistants. Maintain department files for students.
  • Generate departmental reports.
  • Respond to inquiries and coordinate paperwork between prospective students and the department.
  • Enroll students and schedule classes.
  • Coordinate departmental meetings.
  • Perform general office duties including answering phones and emails, mail distribution, assisting students and faculty with questions and needs.
Minimum Required Qualifications (Civil Service)

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1.High school graduation or equivalent.

2.Two (2) years (24 months) of work experience comparable to the third level of this series.

Specialty Factors (Civil Service)

Preferred Qualifications (Civil Service)

Minimum Required Qualifications (SPS)

Additional Requirements (SPS)

Preferred Qualifications (SPS)

Physical demands/requirements

Appointment and Compensation Details

Appointment and Compensation Details

Anticipated Appointment Start Date

Anticipated Appointment End Date

Percent of Staff Year

1.00

Standard hours

37.50

Hourly Rate or Semi-monthly Pay Rate

Hiring Rate/Range

$13.05 -$14.50/hour

Earn Type

H

Application Procedure

Application Procedure

Application Procedure

Special Instructions

Quick Link to Applicant

https://employment.niu.edu/postings/63347

Is Background Check Required?

Yes

EEO Statement Summary

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

The following person has been designated to handle inquiries regarding the non-discrimination policies:

Ethics and Compliance Officer, Title IX Coordinator
Health Services 230
TitleIXCoordinator@niu.edu
815-753-5560

Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accommodation

NIU remains committed to ensuring that its recruitment and application procedures include full opportunities for applicants with disabilities. Employment opportunities will not be denied to anyone because of the need to make accommodations for a person’s disability during either the application or interview process. An applicant who believes they require an accommodation to participate in the employment process due to a disability may request that accommodation through the Accommodation Request Form . For further assistance, please contact the office of Affirmative Action and Equal Opportunity ( AAEO ) at ada@niu.edu .

Safety Information

Applicant Documents
Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter
Optional Documents
  1. Transcripts (unofficial with official required at hire)
  2. Transcripts #2 (unofficial with official required at hire)
  3. Military Discharge Documents ONLY (DD214/DD215/NGB22/DD256)

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you currently a citizen or resident of the State of Illinois?
    • Yes
    • No
  2. * Do you have a certification such as Business/Administrative Technology, Bookkeeping Office Assistant, Office Specialist, Customer Service, etc. or successful completion of 30-59 semester hours in any field? (Please upload an unofficial copy of your transcript or certificate.)
    • Yes
    • No
  3. * What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  4. * If applicable, have you attached a copy of your DD214, DD215, NGB22, or DD256 for consideration of Veterans Preference Points? The copy submitted should reflect the status of discharge in order to be considered.
    • Yes
    • No
    • Not Applicable


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