DePauw University is an Equal Employment Opportunity Employer:
Women, members of underrepresented groups, and persons with
disabilities are encouraged to apply.
All employees of DePauw University must be vaccinated against
COVID-19 or request a religious, medical, or philosophical
Position will remain open until filled.
Please go to
University Profile for more information about DePauw.
The primary responsibilit y of the Assistant Director of Student
Employment and Program is to manage the student employment program
at DePauw University through coordination with financial aid, human
resources, and on-campus supervisors. This person will create a
strategic plan for the administration of the student employment
program on the DePauw campus with the goal of providing students
with the needed skills to begin their career development process.
This individual will be the point person in the development of a
graduated pay structure and an evaluation process for both the
supervisors and student employees while working closely with Human
Resources to ensure recruiting, on-boarding and pay disbursement
for student employees and with the career development team to serve
the professional development needs of students.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. Reasonable
Accommodations may be made to enable qualified individuals with
disabilities to perform the essential functions.
Essential Functions Statement(s)
- Oversee the Student Employment Program
- Communicate with Supervisors for a cademic y ear h iring --
meet ing with supervisors to assist with their development of j ob
d escriptions and evaluation processes.
- Communicate with new Federal Work Study eligible students
mid-August to welcome and give a brief explanation of the program
and hiring process.
- Work cross functionally to manage any federal on-campus
employment programs in the community.
- Partner with Human Resources to collect and maintain employment
documents such as I-9s and review required proof of identification
- Develop a program to prepare students for external internship
opportunities using on-campus employment as a staging ground.
- Coordinate with other student employment opportunities on
campus to create a comprehensive list of campus employment
opportunities while working with career development to help
students scaffold their experiences.
- Review wage rates with job descriptions for requested
- Maintain and update Student Employment System.
- Confirm with the Financial Aid Office Federal Work Study
- Provide support to s upervisors and students who may experience
issues with the Student Employment system. Troubleshoot technical
issues with posting student employment positions in CSM system and
ensure the website is current and communicates the student
- Develop and deliver orientation as well as on-going training
for on campus student employment s
- Review report of hours worked prior to releasing payroll to
Payroll Manager for processing.
- Monitor student reported hours and supervisor approvals.
Identify where additional support is needed and determine
eligibility to supervise student employees.
- Participate on the Summer Internship Grant review committee and
assist in processing Grant payments.
- Facilitate the Summer Employment Process.
- Participate in major Hubbard Center events such as career and
internship fairs, global fair, off-site events, senior week, first
destination surveys, and other events designed to support student
- Other duties as assigned.
- Accuracy - Ability to perform work accurately and
- Active Listening -- Ability to actively attend to, convey, and
understand the comments and questions of others.
- Adaptability -- Ability to adapt to change in the
- Analytical Skills - The ability of the individual to gather raw
data and to process that data into a meaningful form.
- Change Management - The ability of the individual to encourage
others to seek opportunities for different and innovative
approaches to addressing problems and opportunities.
- Coaching and Development - Ability to provide guidance and
feedback to help others strengthen specific knowledge/skill
- Communication, Oral - Ability to communicate effectively with
others using the spoken word.
- Communication, Written - Ability to communicate in writing
clearly and concisely.
- Customer Oriented - A desire to serve both external and
internal clients by focusing effort on meeting the clients' needs,
understanding their concerns, and seeking to build trust.
- Detail Oriented - Ability to pay attention to the minute
details of a project or task.
- Diversity Oriented - Commitment to valuing a variety of
different experiences, encouraging input and collaboration from
campus stakeholders, including being mindful of experiences
related, but not limited to: age, gender, race, ethnicity,
religion, socio-economic status, LGBTQ, and/or job type.
- Interpersonal - Ability to get along well with a variety of
personalities and individuals.
- Leadership -- Ability to motivate and guide others to ensure
performance in accordance with clear expectations and goals. It
involves attracting, supporting, developing, and retaining a
talented and diverse workforce.
- Organized - Possessing the trait of being organized or
following a systematic method of performing a task.
- Presentation Skills - Ability to effectively present
- Self-Motivated - Ability of the individual to reach a goal or
perform a task with little supervision or direction.
- Time Management - Ability to utilize the available time to
organize and complete work within given deadlines.
Bachelor's degree (B. A.) from four-year college
or university required.
Minimum of one-year higher education, financial
aid, or human resources experience required. Ideally, the incumbent
will have a proven record of working in a setting with multiple
stakeholders; for example, students, parents, faculty, and
Intermediate: Ability to read and
interpret documents. Ability to write routine reports and
correspondence. Ability to speak effectively before groups of
customers or employees of organization.
Ability to add, subtract, multiply, and divide
in all units of measure, using whole numbers, common fractions, and
Knowledge of software i.e. Excel,
PowerPoint, Word, Human Resources systems and CSM systems, such as
- Strong attention to detail with excellent organizational skills
and the ability to work quickly and accurately.
- Problem solving and creativity
- Ability to adapt to a dynamic workplace and adjust to changing
needs of the organization.
- Knowledge of Department of Labor and Department of Education
regulations related to student employment, preferred.
- An interest in the professional development of students