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Assistant Director of Student Employment

DePauw University
Indiana, United States
Salary Not Specified
Posted Date
Jun 30, 2022

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Position Type
Administrative, Business & Administrative Affairs, Human Resources Administration, Student Affairs, Academic Advising & Academic Support Services, Career Services, Other Student Affairs, Student Activities & Services
Employment Type
Full Time
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DePauw University is an Equal Employment Opportunity Employer: Women, members of underrepresented groups, and persons with disabilities are encouraged to apply.

All employees of DePauw University must be vaccinated against COVID-19 or request a religious, medical, or philosophical exemption.

Position will remain open until filled.

Please go to University Profile for more information about DePauw.


The primary responsibilit y of the Assistant Director of Student Employment and Program is to manage the student employment program at DePauw University through coordination with financial aid, human resources, and on-campus supervisors. This person will create a strategic plan for the administration of the student employment program on the DePauw campus with the goal of providing students with the needed skills to begin their career development process. This individual will be the point person in the development of a graduated pay structure and an evaluation process for both the supervisors and student employees while working closely with Human Resources to ensure recruiting, on-boarding and pay disbursement for student employees and with the career development team to serve the professional development needs of students.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)
  • Oversee the Student Employment Program
    • Communicate with Supervisors for a cademic y ear h iring -- meet ing with supervisors to assist with their development of j ob d escriptions and evaluation processes.
    • Communicate with new Federal Work Study eligible students mid-August to welcome and give a brief explanation of the program and hiring process.
    • Work cross functionally to manage any federal on-campus employment programs in the community.
    • Partner with Human Resources to collect and maintain employment documents such as I-9s and review required proof of identification documents .
    • Develop a program to prepare students for external internship opportunities using on-campus employment as a staging ground.
    • Coordinate with other student employment opportunities on campus to create a comprehensive list of campus employment opportunities while working with career development to help students scaffold their experiences.
    • Review wage rates with job descriptions for requested adjustments.
    • Maintain and update Student Employment System.
    • Confirm with the Financial Aid Office Federal Work Study Awards.
    • Provide support to s upervisors and students who may experience issues with the Student Employment system. Troubleshoot technical issues with posting student employment positions in CSM system and ensure the website is current and communicates the student employment process.
    • Develop and deliver orientation as well as on-going training for on campus student employment s
    • Review report of hours worked prior to releasing payroll to Payroll Manager for processing.
    • Monitor student reported hours and supervisor approvals. Identify where additional support is needed and determine eligibility to supervise student employees.
    • Participate on the Summer Internship Grant review committee and assist in processing Grant payments.
    • Facilitate the Summer Employment Process.
  • Participate in major Hubbard Center events such as career and internship fairs, global fair, off-site events, senior week, first destination surveys, and other events designed to support student success.
  • Other duties as assigned.


Competency Statement(s)
  • Accuracy - Ability to perform work accurately and thoroughly.
  • Active Listening -- Ability to actively attend to, convey, and understand the comments and questions of others.
  • Adaptability -- Ability to adapt to change in the workplace.
  • Analytical Skills - The ability of the individual to gather raw data and to process that data into a meaningful form.
  • Change Management - The ability of the individual to encourage others to seek opportunities for different and innovative approaches to addressing problems and opportunities.
  • Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
  • Communication, Oral - Ability to communicate effectively with others using the spoken word.
  • Communication, Written - Ability to communicate in writing clearly and concisely.
  • Customer Oriented - A desire to serve both external and internal clients by focusing effort on meeting the clients' needs, understanding their concerns, and seeking to build trust.
  • Detail Oriented - Ability to pay attention to the minute details of a project or task.
  • Diversity Oriented - Commitment to valuing a variety of different experiences, encouraging input and collaboration from campus stakeholders, including being mindful of experiences related, but not limited to: age, gender, race, ethnicity, religion, socio-economic status, LGBTQ, and/or job type.
  • Interpersonal - Ability to get along well with a variety of personalities and individuals.
  • Leadership -- Ability to motivate and guide others to ensure performance in accordance with clear expectations and goals. It involves attracting, supporting, developing, and retaining a talented and diverse workforce.
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task.
  • Presentation Skills - Ability to effectively present information publicly.
  • Self-Motivated - Ability of the individual to reach a goal or perform a task with little supervision or direction.
  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
Education: Bachelor's degree (B. A.) from four-year college or university required.

Experience: Minimum of one-year higher education, financial aid, or human resources experience required. Ideally, the incumbent will have a proven record of working in a setting with multiple stakeholders; for example, students, parents, faculty, and staff.

Communication/Language: Intermediate: Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills: Knowledge of software i.e. Excel, PowerPoint, Word, Human Resources systems and CSM systems, such as Handshake .

Other Requirements:
  • Strong attention to detail with excellent organizational skills and the ability to work quickly and accurately.
  • Problem solving and creativity
  • Ability to adapt to a dynamic workplace and adjust to changing needs of the organization.
  • Knowledge of Department of Labor and Department of Education regulations related to student employment, preferred.
  • An interest in the professional development of students
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