FINANCIAL SPECIALIST
- Employer
- University of Wisconsin-Madison
- Location
- Wisconsin, United States
- Salary
- Salary Not Specified
- Date posted
- Jun 29, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Financial Affairs, Student Affairs, Financial Aid
- Employment Type
- Full Time
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Salary:
Minimum $39,400 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ( https://hr.wisc.edu/benefits/ )
Job Summary:
The financial specialist will be responsible for payment and tracking of invoices from a variety of vendors, both US based, and international. The financial specialist will be responsible for collection and processing of tax documents, both US and International for new vendors. The financial specialist will review and advise on a variety of complex financial transactions. The financial specialist will create financial reports to be used for inclusion in grant and other funding applications. The financial specialist will also maintain financial records and provide customer service for staff, faculty and outside vendors.
Responsibilities:
Primarily reviews, approves, and advises on a variety of complex financial transactions. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. Recommends controls and process improvements and troubleshoots complex financial errors. May be a lead or resource for others in the unit.
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Associate's Degree
Qualifications:
- Demonstrated ability to work independently and in a collaborative team setting.
- Proficiency working with web-based software, including Microsoft Excel.
- Commitment to fostering a respectful, effective, and collegial work environment through a lens of diversity, equity, and inclusion.
- Experience with purchasing, travel, records management, and financial policies preferred.
COVID-19 Considerations:
UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.
Work Type:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
How to Apply:
Please click on the "" button to start the application process.
For questions on the position, contact: Lynn Malone 608-262-2544 lynn.malone@wisc.edu
To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.
Your cover letter should address your qualifications as they pertain to the qualifications listed above.
Contact:
Lynn Malone
lynn.malone@wisc.edu
608-262-2544
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )
Official Title:
Financial Specialist III(FN008)
Department(s):
A481400-COL OF LETTERS & SCIENCE/COMMUN ARTS/COMM ART
Employment Class:
Academic Staff-Renewable
Job Number:
260872-AS
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Applications Open: Jun 29 2022 Central Daylight Time
Applications Close: Jul 17 2022 11:55 PM Central Daylight Time
Minimum $39,400 ANNUAL (12 months)
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ( https://hr.wisc.edu/benefits/ )
Job Summary:
The financial specialist will be responsible for payment and tracking of invoices from a variety of vendors, both US based, and international. The financial specialist will be responsible for collection and processing of tax documents, both US and International for new vendors. The financial specialist will review and advise on a variety of complex financial transactions. The financial specialist will create financial reports to be used for inclusion in grant and other funding applications. The financial specialist will also maintain financial records and provide customer service for staff, faculty and outside vendors.
Responsibilities:
Primarily reviews, approves, and advises on a variety of complex financial transactions. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. Recommends controls and process improvements and troubleshoots complex financial errors. May be a lead or resource for others in the unit.
- 25% Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
- 30% Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
- 5% Reallocates expenses to appropriate funding strings
- 10% Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
- 5% Answers complex fiscal questions and provides information based on set materials and standards to various audiences
- 5% Reviews transaction processing internal controls and recommends policies and procedures
- 5% Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
- 5% May train staff on financial processes and best practices
- 10% Serves as a purchasning card holder for Communication Arts
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Associate's Degree
Qualifications:
- Demonstrated ability to work independently and in a collaborative team setting.
- Proficiency working with web-based software, including Microsoft Excel.
- Commitment to fostering a respectful, effective, and collegial work environment through a lens of diversity, equity, and inclusion.
- Experience with purchasing, travel, records management, and financial policies preferred.
COVID-19 Considerations:
UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.
Work Type:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
How to Apply:
Please click on the "" button to start the application process.
For questions on the position, contact: Lynn Malone 608-262-2544 lynn.malone@wisc.edu
To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.
Your cover letter should address your qualifications as they pertain to the qualifications listed above.
Contact:
Lynn Malone
lynn.malone@wisc.edu
608-262-2544
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )
Official Title:
Financial Specialist III(FN008)
Department(s):
A481400-COL OF LETTERS & SCIENCE/COMMUN ARTS/COMM ART
Employment Class:
Academic Staff-Renewable
Job Number:
260872-AS
The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .
Applications Open: Jun 29 2022 Central Daylight Time
Applications Close: Jul 17 2022 11:55 PM Central Daylight Time
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