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Administrative Coordinator

Suffolk University
Massachusetts, United States
Salary Not specified
Posted Date
Jun 30, 2022

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Position Type
Faculty Positions, Education, Teacher Education
Employment Level
Employment Type
Full Time
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As a member of the operations team for the Career Center, the administrative coordinator provides complex and diverse office support and serves as a source of information and problem solving for students, faculty, staff, employers, alumni and other constituents. The administrative coordinator should effectively meet the demands of a busy career education office.

Central Reception

  • Responsible for performing a variety of administrative duties that facilitate the day-to-day operations of the Career Center, including reception, first point of contact, answering the phone, scheduling appointments, responding to email, updating campus calendar with Center events, tracking Career Center resources, and the ability to comfortably interact and communicate with all levels of the CEPD, Suffolk Community, and visitors.
  • Primary responsibilities include, but are not limited, to working independently and in a team environment to support the vision, mission and goals of the CEPD. Providing direct administrative support to the central reception & when necessary train student workers on central reception procedures & appropriate technology.
  • Must be able to adapt to shifting priorities, meet deadlines, and effectively execute in a fast-paced environment. Incumbents must have excellent organizational skills; meticulous attention to detail; a proactive approach to problem solving and prioritization, complemented by strong decision-making capability; excellent professional verbal and written communication skills.
  • Proficient with Microsoft Office and must be adept at learning and working with multiple software systems (i.e. Handshake recruiting software, Quinncia resume reviewer, etc.)

Career Center Support

  • Assist staff with programming logistics, including budgeting, planning & marketing of events, catering, equipment rental, room reservation, facilities requests, signage, set-up/breakdown
  • Assist staff with mentoring and job shadowing program logistics, tracking students applicants, orientation participation, and matching conversations.
  • Track expenses (as assigned), order supplies create purchase orders, process travel expense reports, and submit reimbursements for approval.
  • Maintains & updates technology and printed resource inventories.
  • Provide logistical support to outside organizations that come to campus for presentations, workshops, fairs and events.
  • Attend meetings throughout campus & record meeting notes.
  • Assist with developing department specific knowledge to support operations & systems.
  • Assist with training of professional and student staff in the use of technology the CEPD implements
  • Steward of keys for locked areas, including conference rooms, storage cabinets and master key.
  • Submit work orders with facilities and ITS Help Desk.
  • Ability to work 8:30am- 4:30pm to open the center on in-person days


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