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Career Programs Coordinator

Willamette University
Oregon, United States
Salary Not specified
Posted Date
Jun 29, 2022

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Position Type
Administrative, Business & Administrative Affairs, Computer Services & Information Technology
Employment Level
Employment Type
Full Time
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Career Programs Coordinator

Posting Number: R0004372
Location: Salem Campus

Attention Current Willamette University Employees: In order to apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.

Instructions for Applicants:

Please read the following carefully before beginning the online application process.

To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying for. If there is an application deadline, please ensure that your application is submitted by the deadline. Once you submit your application you will not be able to edit your application.

Position Summary:
Coordinates the daily operations of Willamette's Career Offices including appointment scheduling, budget maintenance, social media accounts, web pages, job postings and systems support, supervision of student staff members, and communicates regularly with recruiters. Additionally, provides administrative support to department staff.

Work involves advanced-level administrative duties with diverse stakeholders including students, employers, parents, faculty, staff, alumni, and community members. Incumbent must be able to work independently and as a member of a team. Provides direction and supervision to student workers. Requires strong interpersonal and verbal communication skills, along with sensitivity to tact and confidentiality, to exchange information with individuals both inside and outside the University.

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.


The duties and responsibilities of this position include, but are not limited to, the following functions, which are not listed in any particular order of significance:
  • Provides administrative assistance to all department staff
  • Maintains detailed records of purchases, billings, reimbursements and budget status, assuring proper approvals, coding and recording
  • Coordinates office operations and maintenance and orders office supplies
  • Maintains university-required statistical information and generates internal department reports
  • Coordinates all recruiter (representatives from graduate/ professional schools and employers) campus visits and helps promote these visits to campus
  • Hires, schedules, and supervises student workers, maintaining relevant personnel and payroll records
  • Coordinates the production and maintenance of print, digital, social media, and departmental materials, including Career Talk, the Career website, and program announcements and handouts
  • Supports the department in managing various social media platforms and accounts
  • Assists with planning, marketing and coordination of all department events requiring campus services, facilities, equipment and catering
  • Oversees Handshake and other systems used in the department and communicates changes in a timely manner
  • Serves as department resource for students, faculty, staff, alumni and off-campus constituents
  • Safeguards the confidentiality of departmental or office administration by exercising discretion in communicating information to faculty, students and staff, and handling departmental records and files
  • Maintains job posting database Handshake and supports other department software tools and systems as well
  • Performs other functions as assigned

  • High school education or equivalent required. Associate degree or Bachelor degree preferred
  • Three to five years of general office, clerical/ secretarial experience required
  • Strong oral and written communication skills
  • Complex record keeping and organizational skills
  • Knowledge of software systems and processes (current programs used include Google Suite, Canva, Emma, Handshake, Switchboard, LinkedIn, etc.)
  • Keen attention to detail and proofreading skills
  • Ability to work independently as well as establish and maintain harmonious relations with other staff, faculty and students

Preferred Qualifications
  • Experience working in a higher education setting.

Salary: $18.68 per hour

Applications will be reviewed on a rolling basis as received until the position is filled.

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:
  • Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  • Current Resume

​Incomplete applications will not be considered.

Apply online at

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds. jeid-124742db31e2854abf42816ddd029482
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