Educational Advising Specialist, ETS
Early Outreach & Support Pgms
Open Until FilledOpen Until Filled
Priority Screening Date:
Open Until Filled
Full-time (40 hrs./week) . Renewed annually depending upon
continued grant funding.
The University Corporation at Monterey Bay is a non-profit
institution that is related and affiliated with the California
State University, Monterey Bay. The University Corporation at
Monterey Bay is a nonprofit 501©(3) public benefits corporation
that is a recognized auxiliary organization of California State
University and was established in July 1994. The University
Corporation's mission is to further the educational purposes of the
University. The University Corporation at Monterey Bay is an equal
opportunity employer and is committed to building a pluralistic
university by hiring personnel with competencies and experience
related to the regional and State Population. The University
Corporation at Monterey is committed to a standard of excellence in
the services it provides and in the quality of work expected of its
The Educational Talent Search
(ETS) program identifies and assists 1166 individuals from
disadvantaged backgrounds who have the potential to succeed in
higher education. The program provides academic, career, and
financial counseling to its participants and encourages them to
graduate high school and continue on to the postsecondary school of
their choice. The goal of Educational Talent Search is to increase
the number of youth from disadvantaged backgrounds who completed
high school and enroll in postsecondary education institutions.
Services provided by the program include: academic, financial,
career, or personal counseling including advice or entry or
re-entry to secondary or postsecondary programs; career exploration
and aptitude assessment; tutorial services; information on
postsecondary education; exposure to college campuses; information
on student financial assistance; assistance completing college
admission and financial aid applications; assistance in preparing
for college entrance exams; mentoring programs; and workshops for
the families of participants.
Under the general direction of
the Associate Director for Educational Talent Search, the
Educational Advising Specialist serves as the project's chief
liaison to a target school, and the target area's communities;
participates in the development, coordination, and implementation
of retention initiatives to ensure ETS graduates successfully
enroll and persist in college. Remains current on trends and best
practices dealing with student retention and tracking.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not
limited to, the following:
- Identify and recruit eligible program participants.
- Follow up with ETS students after graduation (e.g. calls,
e-mails, social media) to identify and problem-solve barriers to
college matriculation and offer resources to students.
- Develop a student alumni network that will support and keep
students connected to the program.
- Track post-secondary education for ETS graduates until
- Develop monthly reports on key post-secondary student data to
track progress towards meeting performance measure.
- Provide one-on-one or group academic and advising services to
students at assigned target school.
- Assist with planning, preparation, implementation of program
- Provide students with information about educational
opportunities, financial aid/literacy, career exploration,
motivation, and self-awareness through workshops, advising, and
- Assist Associate Director with the creation of programmatic
procedures and policies.
- Assist with data management, surveys, and program
- Participate in staff meetings, unit meetings, and target school
- Maintain timely and accurate student program files/records,
keeping contact log information current, accurate and
- Must maintain current knowledge of College and University
- Plan, organize and co-supervise student field trips, college
visits, and cultural activities.
- Assist Associate Director in hiring and supervising student
- Handle sensitive and/or confidential documents and information
where judgement and discretion are essential.
- Ensure confidentiality of all program records and other
PHYSICAL WORK ENVIRONMENT:
- Performs other duties as assigned.
- Attend workshops, conference as deemed necessary.
- Promotes and maintains an atmosphere of excellent internal and
external customer service.
The physical demands
described here are representative of those that must be met by an
employee to successfully perform the essential functions of this
job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.Primary
functions require sufficient physical ability and mobility to work
in an office setting; to stand or sit for prolonged periods of
time; to occasionally stoop, bend, kneel, crouch, reach, and twist;
to lift, carry, push, and/or pull light to moderate amounts of
weight; to operate office equipment requiring repetitive hand
movement and fine coordination including use of a computer
keyboard; to verbally communicate to exchange information.
Office Location: 8 Upper Ragsdale, Monterey CA 93940
Knowledge, Skills and Abilities:
- Demonstrated ability to communicate effectively, both orally
and in writing, and handle potentially sensitive situations.
- Demonstrated ability and skill in speaking to large
- Working knowledge of the principles, practices and strategies
currently used in improving access to low-income and educationally
- Knowledge of the basic principles, practices and major trends
- Ability to establish and maintain cooperative working
relationships with a variety of individuals, community agencies,
universities and parents.
- Ability to rapidly acquire a working knowledge of the specific
objectives of Educational Talent Search, Early Outreach Programs
Office and their relationships to the total campus; ability to
interpret and apply program rules and regulations.
- Must be able to multi-task, prioritize, manage multiple
priorities, and meet deadlines.
- Ability to gather, report, evaluate and analyze data.
- Ability to create spreadsheets using Microsoft Excel or Google
- Ability to reason logically, draw conclusions and make
- Ability to navigate databases and other basic computer systems,
software, and internet skills.
- Ability to work independently and to take direction
- Ability to prepare oral and written reports and comments that
are clear, comprehensive, and concise (Prezi, Powerpoint etc).
- BA degree, preferably in counseling, psychology, education,
student support services, or related fields.
- Experience working with a diverse student population and/or a
TRIO or pre-collegiate program.
Special Conditions of Employment:
- Bilingual in English and Spanish is preferred
- Demonstrate experience and knowledge of Federal TRIO
- Demonstrate understanding of and commitment to the CSUMB Vision
Statement and the core values of mutual respect, collaboration and
services orientation, multiculturalism and diversity, community
service, and institutional excellence.
The person holding this position is considered a “mandated
reporter” under the California Child Abuse and Neglect Reporting
Act and is required to comply with the requirements set forth in
CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be
completed satisfactorily before any candidate can be offered a
position with the University Corporation. Failure to satisfactorily
complete the background check may affect the application status of
applicants or the continued employment of current University
Corporation employees who apply for the position.
This position will have a duty to report to the Campus Title IX
Officer information pertaining to victims of sex discrimination,
sexual harassment, sexual misconduct, dating/domestic violence, and
stalking as required by CSU Executive Order 1095.
The University Corporation at Monterey Bay is an Affirmative
Action/Equal Opportunity Employer. We consider qualified applicants
for employment without regard to race, religion, color, national
origin, ancestry, age, sex, gender, gender identity, gender
expression, sexual orientation, genetic information, medical
condition, disability, marital status, or protected veteran status.
This position is required to maintain confidentiality as outlined
in the Department of Education’s Family Educational Rights and
Privacy Act (FERPA) and California’s Educational Code Chapter 13
regarding sensitive student issues.
Please note: University Corporation employment is separate
and distinct from CSU Monterey Bay or State of California
employment. University Corporation employees are not employees of
either CSUMB or of the state of California.
All employees must be eligible for employment in the U.S. The
University Corporation is not a sponsoring agency for any
University Corporation at Monterey Bay positions are “at-will”
CSUMB is a smoke and tobacco-free campus.
The campus leadership has committed the resources needed to achieve
an engaged, safe, and in-person experience. The health and safety
of our community remain our highest priority, and we are confident
that existing public health measures provide for a safe environment
capable of delivering a complete college experience on the CSUMB
campus. Being an Otter means caring for each other and doing your
part to protect your community.
All CSUMB/University Corporation employees must be fully
vaccinated, including booster (when eligible), against COVID-19,
unless they are exempt from this requirement because an exemption
has been granted based on a medical contraindication or sincerely
held religious beliefs. Fully vaccinated means that an individual
has received all recommended doses of a COVID-19 vaccine that has
received Emergency Use Authorization or full approval from the U.S.
Food and Drug Administration (FDA) and that it has been at least
two weeks since the final recommended dose. All students, faculty,
and staff who have not been vaccinated and received a booster must
test weekly beginning February 4, 2022.
California State University COVID-19 Vaccination
In compliance with state and federal crime awareness and campus
security legislation, including The Jeanne Clery Disclosure of
Campus Security Policy and Crime Statistics Act, California
Education Code section 67380, and the Higher Education Opportunity
Act (HEOA), the Cal State University, Monterey Bay Annual Security
and Fire Safety Report is available at https://csumb.edu/clery
Sensitive Positions - This position has been designated as a
sensitive position with:
- responsibility for the care, safety and security of people
(including children and minors), animals and CSU property
- authority to commit financial resources of the university
through contracts greater than $10,000 access to, or control over,
cash, checks, credit cards, and/or credit card account information
responsibility or access/possession of building master or
sub-master keys for building access; access to controlled or
- access to and responsibility for detailed personally
identifiable Level 1 confidential information about students,
faculty, staff or alumni that is protected, personal or sensitive
as defined in the CSU Information Security Data Classification
- control over campus business processes, either through
functional roles or system security access
- This position is required to comply with confidentiality
requirements outlined in the Department of Education’s Family
Educational Rights and Privacy and California’s Educational Code
Chapter 13 regarding sensitive student issues.
- This position is designated as a Campus Security Authority
(CSA). The position is required to participate in training at the
direction of the Clery Director and must also promptly report
allegations of reportable crimes according to the Jeanne Clery
Disclosure of Campus Security Policy and Campus Crime Statistics
Act, its accompanying regulations; the California State Education
Code, Chapter 15.5, of the Donahoe Higher Education Act, Section
67380; and the California State University system-wide policy, Code
EO 1107. CSAs are employees whose job duties fall into one of the
- Work in a campus police or security department
- Are responsible for campus security
- Are designated as the contact for reporting criminal
- Have significant responsibility for student and campus
Special License or Certifications and Conditions:
- Must possess and maintain a valid license to drive in the State
of California, pass the Defensive Training Class, and be insurable
under the University’s liability coverage.
- May require occasional evenings and/or weekend work.
Questions can be sent to: email@example.com.
Compensation and Benefits:
The University Corporation is committed to providing our employees
with a comprehensive program that rewards efforts that are
appreciated by your colleagues, students, and the customers we
serve. Salary placement is determined by the education, experience,
and qualifications the candidate brings to the position, internal
equity, and the hiring department’s fiscal resources.
Classification: Staff, Grade 3. The hourly hiring range for this
position is $24. This is a non-exempt position and as such is
eligible for the overtime provisions of the Fair Labor Standards
Act. The Corporation offers a rich benefits package that
constitutes a major portion of total compensation. Benefits include
medical, dental, vision, and life insurance benefits, contributory
retirement plan, TSA (403b), and other benefits. Please review our
for details about sick time, vacation, and
The University Corporation at Monterey Bay also provides access to
affordable campus housing: https://csumb.edu/corporation/employee-housing
Although CSUMB is located in a high-cost
housing area, Schoonover Park rental homes are affordably priced.
Monthly rent rates include cable television, garbage service, and
sewer. Convenient floorplans, attractive interior appointments, and
numerous community amenities make Schoonover Park Rental Homes an
exceptional value. Schoonover Park is near the main campus, yet a
tranquil world away. The community lies nestled in the secluded
beauty of rolling coastal hills three miles east of campus. Living
in one of the most desirable areas of California, you will enjoy
the natural splendor and cultural abundance of the Monterey
Peninsula. Quality of life begins with your home in Schoonover Park
and extends through every aspect of your California coastal
How to Apply:
To apply, visit https://csumb.peopleadmin.com/postings/6835
All prospective applicants must apply online. You must complete the
entire application for submission. We only accept applications for
the open positions listed. Please do not fax or mail in a printed
version of the electronic applications or a resume in lieu of an
application. If you are having difficulty applying or need
assistance, please call (831) 582-3389. All positions are open
until filled. The completed online application and resume must be
submitted by 5:00 pm PST on the priority screening date.
Applications received after this date will be reviewed at the
discretion of the Corporation.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is
an Equal Opportunity-Affirmative Action employer seeking to recruit
and support a broadly diverse community of faculty and staff. We
value and celebrate diversity in all its forms and strive to foster
an inclusive culture built on respect that affirms inter-group
relations and builds cohesion. We consider qualified applicants for
employment for their anticipated contributions and without regard
to race, color, religion, national origin, age, gender, gender
identity or expression, sexual orientation, genetic information,
medical condition, pregnancy, marital status, veteran status, or