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Educational Advising Specialist, ETS

Employer
California State University, Monterey Bay
Location
California, United States
Salary
Salary Not specified
Posted Date
Jun 29, 2022

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Position Type
Administrative, Student Affairs, Student Activities & Services
Employment Level
Administrative
Employment Type
Full Time
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Educational Advising Specialist, ETS

Classification:
Department Name: Early Outreach & Support Pgms
Job Number: FP2022-797
Status: Open Until FilledOpen Until Filled
Priority Screening Date: 05/13/2022
Recruitment Status: Open Until Filled

Position Description:
Full-time (40 hrs./week) . Renewed annually depending upon continued grant funding.

The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated with the California State University, Monterey Bay. The University Corporation at Monterey Bay is a nonprofit 501©(3) public benefits corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State Population. The University Corporation at Monterey is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.

PROGRAM DESCRIPTION: The Educational Talent Search (ETS) program identifies and assists 1166 individuals from disadvantaged backgrounds who have the potential to succeed in higher education. The program provides academic, career, and financial counseling to its participants and encourages them to graduate high school and continue on to the postsecondary school of their choice. The goal of Educational Talent Search is to increase the number of youth from disadvantaged backgrounds who completed high school and enroll in postsecondary education institutions. Services provided by the program include: academic, financial, career, or personal counseling including advice or entry or re-entry to secondary or postsecondary programs; career exploration and aptitude assessment; tutorial services; information on postsecondary education; exposure to college campuses; information on student financial assistance; assistance completing college admission and financial aid applications; assistance in preparing for college entrance exams; mentoring programs; and workshops for the families of participants.

POSITION SUMMARY:Under the general direction of the Associate Director for Educational Talent Search, the Educational Advising Specialist serves as the project's chief liaison to a target school, and the target area's communities; participates in the development, coordination, and implementation of retention initiatives to ensure ETS graduates successfully enroll and persist in college. Remains current on trends and best practices dealing with student retention and tracking.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
  • Identify and recruit eligible program participants.
  • Follow up with ETS students after graduation (e.g. calls, e-mails, social media) to identify and problem-solve barriers to college matriculation and offer resources to students.
  • Develop a student alumni network that will support and keep students connected to the program.
  • Track post-secondary education for ETS graduates until degree/certificate completion.
  • Develop monthly reports on key post-secondary student data to track progress towards meeting performance measure.
  • Provide one-on-one or group academic and advising services to students at assigned target school.
  • Assist with planning, preparation, implementation of program events/activities.
  • Provide students with information about educational opportunities, financial aid/literacy, career exploration, motivation, and self-awareness through workshops, advising, and classroom presentations.
  • Assist Associate Director with the creation of programmatic procedures and policies.
  • Assist with data management, surveys, and program evaluation.
  • Participate in staff meetings, unit meetings, and target school meetings.
  • Maintain timely and accurate student program files/records, keeping contact log information current, accurate and confidential.
  • Must maintain current knowledge of College and University admission requirements.
  • Plan, organize and co-supervise student field trips, college visits, and cultural activities.
  • Assist Associate Director in hiring and supervising student staff.
  • Handle sensitive and/or confidential documents and information where judgement and discretion are essential.
  • Ensure confidentiality of all program records and other sensitive information.



Other Functions
  • Performs other duties as assigned.
  • Attend workshops, conference as deemed necessary.
  • Promotes and maintains an atmosphere of excellent internal and external customer service.

PHYSICAL WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.
Office Location: 8 Upper Ragsdale, Monterey CA 93940

Knowledge, Skills and Abilities:
  • Demonstrated ability to communicate effectively, both orally and in writing, and handle potentially sensitive situations.
  • Demonstrated ability and skill in speaking to large groups.
  • Working knowledge of the principles, practices and strategies currently used in improving access to low-income and educationally disadvantaged students.
  • Knowledge of the basic principles, practices and major trends in advising/mentoring.
  • Ability to establish and maintain cooperative working relationships with a variety of individuals, community agencies, universities and parents.
  • Ability to rapidly acquire a working knowledge of the specific objectives of Educational Talent Search, Early Outreach Programs Office and their relationships to the total campus; ability to interpret and apply program rules and regulations.
  • Must be able to multi-task, prioritize, manage multiple priorities, and meet deadlines.
  • Ability to gather, report, evaluate and analyze data.
  • Ability to create spreadsheets using Microsoft Excel or Google Sheets.
  • Ability to reason logically, draw conclusions and make appropriate recommendations.
  • Ability to navigate databases and other basic computer systems, software, and internet skills.
  • Ability to work independently and to take direction effectively.
  • Ability to prepare oral and written reports and comments that are clear, comprehensive, and concise (Prezi, Powerpoint etc).


Minimum Qualifications:
  • BA degree, preferably in counseling, psychology, education, student support services, or related fields.
  • Experience working with a diverse student population and/or a TRIO or pre-collegiate program.


Specialized Skills:


Preferred Qualifications:
  • Bilingual in English and Spanish is preferred
  • Demonstrate experience and knowledge of Federal TRIO programs.
  • Demonstrate understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and services orientation, multiculturalism and diversity, community service, and institutional excellence.


Special Conditions of Employment:
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current University Corporation employees who apply for the position.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position is required to maintain confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act (FERPA) and California’s Educational Code Chapter 13 regarding sensitive student issues.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions.
University Corporation at Monterey Bay positions are “at-will” employment.
CSUMB is a smoke and tobacco-free campus.
The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community.
All CSUMB/University Corporation employees must be fully vaccinated, including booster (when eligible), against COVID-19, unless they are exempt from this requirement because an exemption has been granted based on a medical contraindication or sincerely held religious beliefs. Fully vaccinated means that an individual has received all recommended doses of a COVID-19 vaccine that has received Emergency Use Authorization or full approval from the U.S. Food and Drug Administration (FDA) and that it has been at least two weeks since the final recommended dose. All students, faculty, and staff who have not been vaccinated and received a booster must test weekly beginning February 4, 2022.
See: The California State University COVID-19 Vaccination Policy
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.

Sensitive Positions - This position has been designated as a sensitive position with:
  • responsibility for the care, safety and security of people (including children and minors), animals and CSU property
  • authority to commit financial resources of the university through contracts greater than $10,000 access to, or control over, cash, checks, credit cards, and/or credit card account information responsibility or access/possession of building master or sub-master keys for building access; access to controlled or hazardous substances
  • access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards
  • control over campus business processes, either through functional roles or system security access


FERPA:
  • This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues.
Clery Act:
  • This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. CSAs are employees whose job duties fall into one of the following categories:
  • Work in a campus police or security department
  • Are responsible for campus security
  • Are designated as the contact for reporting criminal offenses
  • Have significant responsibility for student and campus activities
Special License or Certifications and Conditions:
  • Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University’s liability coverage.
  • May require occasional evenings and/or weekend work.
Questions can be sent to: hr_corporation@csumb.edu.

Compensation and Benefits:
The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Classification: Staff, Grade 3. The hourly hiring range for this position is $24. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), and other benefits. Please review our benefits guide for details about sick time, vacation, and holidays.
The University Corporation at Monterey Bay also provides access to affordable campus housing: https://csumb.edu/corporation/employee-housing
Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle. https://www.schoonoverparkapartments.com

How to Apply:
To apply, visit https://csumb.peopleadmin.com/postings/6835

All prospective applicants must apply online. You must complete the entire application for submission. We only accept applications for the open positions listed. Please do not fax or mail in a printed version of the electronic applications or a resume in lieu of an application. If you are having difficulty applying or need assistance, please call (831) 582-3389. All positions are open until filled. The completed online application and resume must be submitted by 5:00 pm PST on the priority screening date. Applications received after this date will be reviewed at the discretion of the Corporation.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity-Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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