Southwestern Community College District
900 Otay Lakes Road, Chula Vista, CA 91910
Small Business Development Center
Incumbents in District positions are expected to exhibit an
equity-minded focus, responsiveness, and sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
gender identity, sexual orientation, and ethnic backgrounds of
community college students, and employees, including those with
physical or learning disabilities, and successfully foster and
support an inclusive educational and employment environment.
Under direction of assigned supervisor of record, provide direction
for assigned projects, programs, or functional area; serve as a
liaison between the program area and the general public, students,
staff, and other campus and community officials and groups; develop
and maintain relationships with other organizations and schools in
the project, program, or functional area; perform a variety of
technical and program support duties in support of the assigned
project, program, or functional area; and plan, coordinate, and
implement assigned operations and activities of the assigned
office. REPRESENTATIVE DUTIES:
Knowledge and Abilities:
MUST HAVE KNOWLEDGE OF:
- Coordinate all aspects of the assigned project, program, or
program area; ensure compliance with all aspects of program
requirements including grant requirements.
- Assist in the planning, design, and implementation of project
or project elements that support service delivery; participate in
processes to define scope and schedule of services and activities;
participate in implementation processes.
- Participate in the development and implementation of goals,
objectives, policies, and priorities for assigned projects,
functions, and program areas; research, implement, and administer
policies, procedures, and changing business practices and processes
for assigned area; develop and maintain handbooks, forms, and
related policies and procedures.
- Provide assistance in resolving operational and administration
problems; identify problem areas and issues; conduct research to
find alternative solutions; make recommendations; assist in
implementation of recommendations.
- Prepare administrative, operational, and financial reports
including the preparation of conclusions, recommendations, and
forecasts based on data summaries and other findings; consult with
District staff and outside agencies to obtain information.
- Assist with the budget process; provide assistance in the
development of assigned budget; collect and analyze financial data;
review and analyze budget requests; create data tracking and
reporting systems; monitor status.
- Participate in coordinating assigned activities and functions
with other staff, projects, and functions as well as local, state,
and federal agencies/jurisdictions, business partners, and the
general public; coordinate with, interact with, share knowledge,
and develop collaborative relationships.
- Manage data and information used in assigned area including to
administer assigned databases; enter and modify data; generate
reports; analyze user needs and modify database structure and/or
format in response to user needs; train staff on use of database
systems; prepare database documentation.
- Perform related duties and responsibilities as required.
MUST HAVE ABILITY TO:
- Basic principles and practices of program development,
administration, and review.
- General principles, practices, and procedures of business
administration and public administration.
- Technical knowledge of business/industry principles and
practices for the area of responsibility.
- Methods and techniques used in the performance of duties and
responsibilities specific to the area of assignment.
- Basic project and contract management principles and
- Information and research resources available related to areas
- Office procedures, methods, and equipment including computers
and applicable software applications such as word processing,
spreadsheets, and databases.
- Processes, procedures, and practices of budget preparation and
- Principles, practices, and procedures of business letter
- Principles and procedures used in complex, inter-related record
- Principles and practices used to establish and maintain files
and information retrieval systems.
- Principles, practices, and procedures of complex fiscal,
statistical, and administrative research and report
- Statistical procedures and mathematical concepts.
- Principles and techniques used in public relations including
methods and techniques of proper receptionist and telephone
- Interpersonal skills using tact, patience, and courtesy.
- Principles and practices of providing training, work direction,
and guidance to lower-level office staff and student workers.
- English usage, grammar, spelling, punctuation, and
- Oral and written communication skills.
Education and Experience:
- Coordinate and participate in the management of assigned
project, program, or program area functions and services.
- Establish and maintain community relationships.
- Understand the nature of partnerships and identify mutual
- Assess community needs to develop appropriate service
partnerships for assigned programs.
- Use technical concepts and basic project management tools and
techniques to effectively coordinate a project or program area and
solve complex problems in creative and effective ways.
- Provide specialized information and assistance to students,
staff, and the general public.
- Perform a full range of complex and responsible program and
technical support as well as difficult administrative duties
involving the use of independent judgment and personal
- Analyze problems, identify alternative solutions, project
consequences of proposed actions, and implement recommendations in
support of goals.
- Use sound judgment in recognizing scope of authority.
- Exercise good judgment and maintain confidentiality in
maintaining critical and sensitive information, records, and
- Respond to requests and inquiries from students, staff, or the
public; effectively present information in person or on the
telephone to students, staff, or the public.
- Research, compile, assemble, analyze, and interpret data from
- Prepare a variety of clear and concise administrative and
- Make simple arithmetic calculations.
- Use correct English usage, grammar, spelling, punctuation, and
- Operate office equipment including computers and supporting
word processing, spreadsheet, and database applications.
- Adapt to changing technologies and learn functionality of new
equipment and systems.
- Work under steady pressure with frequent interruptions and a
high degree of public contact by phone or in person.
- Work independently and effectively in the absence of
- Work with and exhibit sensitivity to and understanding of the
diverse racial, ethnic, disabled, sexual orientation, and cultural
populations of community college students.
- Communicate clearly and concisely, both orally and in
- Establish and maintain effective working relationships with
those contacted in the course of work.
Any combination equivalent to: two (2) years of college with major
course work in public administration, business administration,
office automation, or a related fieldAND
years of increasingly responsible experience providing technical
and administrative support in a related program area.
Minimum Qualifications: (Faculty and Academic Administrator
Range 24, Steps 1-7, $4,862.54-$6,152.11. Initial placement for
external applicants is Step 1. An excellent benefits package which
includes medical, vision, dental, retirement, vacation, generous
sick leave package, and life insurance is available for the
employee and eligible dependents.
As soon as the successful candidate is identified and following the
subsequent governing board approval.
All application materials must be received on-line at https://jobs.swccd.edu
. Position is
open until filled. Applications received by the first screening
deadline of 11:59 p.m. on Friday, July 8, 2022 are
guaranteed to be reviewed by the selection committee. Any
application received after the deadline is not guaranteed a
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work schedule
may be adjusted to meet the needs of the program.Successful
candidate may be assigned to any of the campus sites (Chula Vista,
National City, Otay Mesa, and/or San Ysidro).
We regret we are unable to accept faxed, e-mailed, mailed, or hand
delivered application materials. Only complete application
materials submitted through SWC online system will be accepted. To
complete and submit your application for this position, please
visit our online employment website at https://jobs.swccd.edu
. All required
information must be submitted online before the review date and
time indicated on the job posting.
A confirmation number will be assigned if your application packet
has been successfully submitted. Assistance with the online
application process is available through the Human Resources Office
at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619)
482-6395 or e-mail to firstname.lastname@example.org.
It is the sole responsibility of the applicant to ensure that all
application materials are received by the review deadline date. A
separate, complete application packet is required for each position
for which you are applying for. All materials included in your
application packet become District property, will not be returned,
will not be copied, and will be considered for this opening
Candidates selected for employment with Southwestern Community
College District must be fingerprinted by an electronic
fingerprinting service (i.e. LiveScan) within 10 days of
employment; provide clearance of tuberculosis (dated within the
past 4 years and renewed every four years as a condition of
continued employment) within 60 days of employment; provide proof
of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions
(only), successful candidate must submit official (sealed) college
transcripts confirming date degree conferred and/or a valid CA
Community College Credential.
Reasonable accommodations will be provided to candidates with
verified disabilities. Accommodation requests should be made at the
time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the
Americans with Disabilities Act, Southwestern Community College
District will make reasonable accommodations for individuals with
The Southwestern Community College District shall not discriminate
against any person in employment or in any program affiliated with
the District on the basis of age, ancestry, color, ethnic group
identification, national origin, religion, race, sex, sexual
orientation, physical or mental disability, veteran status, or on
the basis of these perceived characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics.
Notice of Availability of the Annual Security Report - Southwestern
College is committed to assisting all members of the community in
providing for their own safety and security. The Annual Security
Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/
If you would like to receive a hard copy of the Annual Security
Report, which contains this information, you can stop by the SWC
College Police Department or you can request that a copy be mailed
to you by calling (619) 482-6390.
The report contains information regarding campus security and
personal safety including topics such as: crime prevention; public
safety authority; crime reporting policies; programs to prevent
dating violence, domestic violence, sexual assault, and stalking;
the procedures the College will follow when one of these crimes is
reported; and other matters of importance related to security on
campus. The report also contains information about crime statistics
for the three most recent calendar years concerning reported crimes
that occurred on campus; in certain off-campus buildings or
property owned or controlled by the College or a recognized student
organization; and on public property within, or immediately
adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC
College Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information
about the DAAPP, including the Drug Free Environment and Drug
Prevention Program Policy and Procedure and Biennial report can be
found in the Health and Safety Section of the campus Consumer
Information page ( http://www.swccd.edu/index.aspx?page=1084
To apply, visit: https://jobs.swccd.edu/postings/3857