Associate Director Finance - Surgical Sciences

The Finance Team of the Department of Surgery oversees all financial aspects related to the various financial portfolios within the departments of Surgery, Orthopedics, Urology, Otolaryngology and Plastics. We are seeking an Asscociate Director of Finance - Surgical Sciences who will report directly to the Director of Finance of Surgery. This position will be responsible for assisting departments in overseeing all aspects of financial management, planning and strategy, and work closely with JHM and departmental leadership to achieve financial success. They will create and maintain an infrastructure to effectively support the financial management needs of the Departments. Lead the adaption of this support structure as new business needs are identified.

Interaction with the department directors, vice chairs, academic administrators and clinical administrators will occur on a very frequent and regular basis. Additionally, interaction and related financial analysis support will occur with finance offices in SOM, JHH and JHBMC. Supervision of (direct reports) and collaboration with (indirect reports) finance staff including assistant administrators, finance managers and financial analysts across the departments providing successful direction of their efforts is an essential aspect of this position.

This role will directly supervise key finance personnel and re-deploy as necessary to ensure a centralized support system to departments as necessary or required. Provide coverage for departments with vacant positions related to finance. Ensure meeting all expectations regarding job performance, technical support, direct supervision and communication with the finance team(s) and carrying out of the departmental strategic plans.

Responsible for accounting and reporting all department revenues and expenses as it relates to our tripartite mission, philanthropy and administration and as specifically outlined below.

By function:

• Accounting/Processing
• Financial business Reporting/Analysis
• SOM Budgeting and Planning
• JHH/JHBMC Budgeting and Planning (Volume / Expense)
• Business Planning and Development
• Training/Development/Organization
• Capital planning and budgeting for the School of Medicine
• Division-based performance Improvement initiatives
• Philanthropic reporting and budgeting
• Oversight of Surgery discretionary revenues and expenses
• Performance Improvement

Specific Duties & Responsibilities:

Financial Reporting, Analysis & Management

• Assist and provide oversight in the completion of the annual departmental revenue budgets for each department and for overseeing Surgery’s JHH budget.
• More specifically, duties will include the detail planning for the annual budget process.
• Incumbent will be responsible for providing each of the departments with support in determining revenue / OR Case Volume budgets; conducting series of meetings with the Departmental and sectional administrators and directors regarding understanding and preparation of the annual revenue budget via the revenue model, also coordination and presenting of the revenue budget with the School of Medicine’s Finance Group.
• Coordinates the JHH/JHBMC Surgery Functional Unit budgeting process, including relevant management adjustments, performance improvement plans, capital budgeting and other budget requirements.
• Maintain continuous involvement with leadership of the Departments to ensure that all factors are considered for the annual budgets. Recommends budget adjustments, and other cost improvement measures.
• Provides explanations of variances to budget to Departmental and School of Medicine (School) leadership on a monthly basis.
• Oversees the reconciliation of the movement of funds to/from the Hospitals and the School to/from the accounts of the Department. Oversees Department’s year-end financial transactions, reconciliations and reporting.
• Directly supervise a team of individuals in the areas of financial management and analysis; may also indirectly supervise and train financial staff assigned to departments and recommend improved reporting structure for a better financial product.
• Reports to the Director of Finance for Surgery, accountable to department administrators and faculty leadership.
• Create and report on sophisticated financial models related, but not limited to, Surgery’s ongoing performance and strategy with faculty compensation programs, revenue generation, expense management and programmatic growth.
• Information will be shared with executive management team, Department administrators, and ultimately the SOM and JHH/JHBMC financial leadership. Current plans will be analyzed along with suggested plans for improved financial performance through ongoing review and revision of strategies, where necessary.
• Participate in development of the department’s revenue aspects related to the Johns Hopkins Medicine and Johns Hopkins University five (5) and ten (10) year financial plans. Lead the Department’s efforts to align with the financial integration project led by the CFO of JHM and the JHU and JHHS Controller’s office. Coordination with the School of Medicine Finance Team related to the approach and final presentation of data will be necessary.
• Accountable for creation of financial analyses under the Department’s initiatives in which various types of information will be compiled and distributed to the department’s leaders and administrators to assist them in understanding departmental profitability, faculty productivity, revenue enhancement opportunities and trends.
• For example, preparation of profit and loss analyses based on individual providers and lines of business to demonstrate, and promote, a culture of financial improvement.

Program Planning & Development

• Assists the Director of Finance with planning and development of new programs and recruitment of new faculty, including mentoring the Departments on how to develop business plans and reviewing completed business plans for accuracy, resources and capital needs for JHU.
• Negotiates with both JHU, JHH, BMC and/or JHHS for approval and support.
• Formulate tactical business plans in conjunction with administrative leaders in the Departments, SOM, JHHS, and other affiliated institutions.
• Supports business development activities of the Hopkins enterprise to develop mutually beneficial clinical and operational programs.
• Performs programmatic analysis, including productivity and fiscal performance, the product of which is incorporated into short and long range financial and operational planning.
• Participates in strategic planning for the Department.
• Reviews costs and performs cost-benefit analysis related to new projects and/or existing programs.
• Interprets financial transactions and events for users who must make economic or business decisions.

Administrative & Operational Leadership

• Act as departmental liaison with various JHM administrative, financial and clinical departments to identify and lay groundwork to resolve financial issues.
• Supervises positions in the areas of financial analysis, financial management and budget development.
• Responsible for performance evaluations of staff with direct reporting relationships and to provide meaningful feedback to individuals with a matrixed reporting relationship according to institutional guidelines.
• Develop and periodically reassess financial administrative infrastructure, ensuring human resources are appropriately deployed and operating cohesively to achieve departmental goals, as well as be responsive to Departmental, SOM and JHHS needs.
• Organizes or delegates organization of monthly departmental finance meeting.
• Meet individually with each member of the Departmental financial administrative team on a regular basis for mentoring and oversee work.
• Actively maintain an inclusive environment with a focus on developing a diverse workforce.
• With the Director of Finance, develop, implement and enforce departmental financial policies and procedures to support robust financial management, including standardized templates and mentorship of analysts.
• Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
• Prepare other special reports or assignments as directed by the Director of Finance. Assist the Director of Finance with meeting the needs of the budget. Reconcile financial reports and data to insure consistent reporting practices.

Internal & External Relationship Management

• Builds and enhances positive relationships with institutional leadership. Builds strong collaboration and teamwork with central administrative offices and divisions located on the East Baltimore and Bayview and other campuses.
• Based on established credibility and trust, ability to represent Department leadership to faculty in regular meetings and daily interactions. Proactively identify faculty concerns and issues, and seeks appropriate resolution.
• Regularly meets with JHHS and SOM employees to improve communication and to build productive relationships.
• Continuously communicates to staff the importance of the patient experience, quality of care, and sound financial performance; and champions successes and priorities for improving performance in meeting and exceeding expectations.
• Establishes communication channels with staff and faculty to ensure that they receive information on internal and external issues which effect the operations of their assigned areas, as well as provide advice, assistance, information and service that aids them in attaining related objectives.

Minimum Qualifications (Mandatory):

• Bachelor's Degree in Business, Accounting, Finance or related field with a minimum of 7-10 years of related experience required. Seven years related financial experience. Master’s Degree preferred.
• Demonstrated competency in supervising and developing support staff and professional staff toward creating and sustaining an effective and productive workforce.

* Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Special Knowledge, Skills & Abilities:

• Requires knowledge of corporate finance as it relates to all aspects of Academic Medicine, which may include the following:
  • Budget processes, financial analysis for health care programs and projects, hospital and physician billing procedures and systems, cost accounting principles, monthly financial reporting, management and development of staff.
• Skills in dealing with and positively influencing a diverse group of people on a regular basis; personnel management skills; spreadsheets and databases; ability to learn new computer programs.
• Accuracy, reliability and strong analytical skills along with the ability to make sound business decisions based on financial information are of great importance.
• Strong computer literacy skills in developing and reviewing spreadsheets and the use of word processing programs are necessary.
• Maintain mastery of SAP, EPSi and other financial systems used at JHU.
• Excellent communication and interpersonal skills are needed including the ability to interact with all staff levels.
• Ability to work independently and adapt to a rapidly changing work environment is essential.

Classified Title: Associate Director Finance
Working Title: Associate Director Finance - Surgical Sciences
Role/Level/Range: ATP/04/PG
Starting Salary Range: $95,050 - $130,470 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8-5
Exempt Status: Exempt
Location: School of Medicine Campus
Department name: SOM Sur Finance East Baltimore
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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