Sponsored Projects Analyst - School of Pharmacy
- Employer
- Chapman University
- Location
- California, United States
- Salary
- Salary Not Specified
- Date posted
- Jun 28, 2022
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Job Details
Posting Details
Position Information
Position Title
Sponsored Projects Analyst - School of Pharmacy
Position Type
Staff
Job Number
SA3202122
Full or Part Time
Full Time
Employee Status
Regular
Posting Date
06/28/2022
Position Summary Information
Job Description Summary
The Sponsored Projects Analyst serves as an extension of the Office of Research to the School of Pharmacy. Works with principal investigators, faculty, and staff to coordinate pre-and post-award activities for grants and/or contracts. Post-award responsibilities include budget analysis and projection, preparation of financial reports, monthly expenditure review, reconciliation, and preparation for project close-out. Monitor project accounts to identify and resolve discrepancies. Assist with grant development activities including proposal and budget preparation, review, and routing/submission in Cayuse and 424 systems. Provide guidance on funding agency regulations as well as Chapman University’s administrative and fiscal policies. Other duties as assigned.
Responsibilities
Post Award Support
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, credit check, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References
Maximum Number of References
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents Optional Documents
Position Information
Position Title
Sponsored Projects Analyst - School of Pharmacy
Position Type
Staff
Job Number
SA3202122
Full or Part Time
Full Time
Employee Status
Regular
Posting Date
06/28/2022
Position Summary Information
Job Description Summary
The Sponsored Projects Analyst serves as an extension of the Office of Research to the School of Pharmacy. Works with principal investigators, faculty, and staff to coordinate pre-and post-award activities for grants and/or contracts. Post-award responsibilities include budget analysis and projection, preparation of financial reports, monthly expenditure review, reconciliation, and preparation for project close-out. Monitor project accounts to identify and resolve discrepancies. Assist with grant development activities including proposal and budget preparation, review, and routing/submission in Cayuse and 424 systems. Provide guidance on funding agency regulations as well as Chapman University’s administrative and fiscal policies. Other duties as assigned.
Responsibilities
Post Award Support
- Develop and maintain databases for recording and tracking grant proposals, awards, and related information.
- Generate and prepare financial projection reports.
- Guide PIs on financial reports and appropriate spending of sponsored program accounts.
- Monitor and track project accounts and escalates concerns to PIs.
- Work closely with University departments to reconcile and resolve budgetary matters.
- Review purchase orders, expense reimbursements, purchasing card reports, reconciliation reports, payments, and financial transactions thoroughly and promptly.
- Interpret and monitor compliance with the funding agency’s requirements and University’s fiscal and administrative policies.
- Perform troubleshooting and address variances.
- Maintain current knowledge of grant funding policies, regulations, and procedures.
- Forecast potential projection issues and recommend a course of action.
- Track status of personnel on projects and process paperwork for changes/corrections.
- Assist with invoice review and processing.
- Maintain records to support review of PI effort reports.
- Assist with award close-out and report potential variances.
- Serve as liaison between School of Pharmacy, Office of Research, and various University departments on communications relating to award activities, training, and policies.
- Assist PIs in the preparation of budgets for grant proposals.
- Train and assist with grant preparation and routing in Cayuse Sponsored Projects and 424 systems. Assist with other aspects of grant development in coordination with Sponsored Projects Services. Research, identify, and notify the School of Pharmacy of grant funding opportunities.
- Other duties as assigned.
- A Bachelor’s degree in any academic field or equivalent experience. Ability to keep abreast of current best practices in research administration.
- Minimum three years experience working in an administrative environment, preferably at a non-profit organization with research functions (i.e., institute of higher education, lab, or research center).
- Demonstrated ability to employ practical problem-solving to research content, assess options, and formulate solutions.
- Proven time management skills and the ability to promptly complete multiple assignments with fluctuating deadlines.
- Experience in obtaining data and disparate information from various sources; Experience in organizing and presenting data, infographics, charts, and tables to summarize data.
- Skill to operate a computer in a networked environment, including working knowledge of computer programs. Excellent computer skills in word processing, spreadsheet, and presentation applications, preferably Microsoft Office Suite software and Adobe Professional. Technical skills to learn and use enterprise systems and new software, including cloud-based applications.
- Strong writing and editing skills to prepare and proofread clear, concise, and grammatically correct business correspondence, reports, and publications and communicate complex information.
- Strong organizational skills to plan and prioritize deadlines and perform multiple tasks without constant supervision.
- Demonstrated effective communication and interpersonal skills to interact with diverse individuals and groups at all organizational levels, both within and outside the university.
- Experience in coordinating projects and events. Skill in performing arithmetic calculations for essential accounting functions.
- Ability to use tact and diplomacy and maintain a high level of confidentiality.
- Arithmetic skills to perform calculations and reconcile expenses
- Proven ability to work as a part of a team; commitment to team success
- Sharp attention to detail
- Ability to learn, understand and interpret grant and contract requirements, policies and procedures and apply them appropriately
- Experience with database maintenance and management.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, credit check, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References
Maximum Number of References
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents Optional Documents
- Resume
- Cover Letter
Company
Founded in 1861, Chapman University is a nationally-ranked private university in Orange, California, about 20 minutes away from Pacific Ocean beaches. Whether you're a scientist or a screenwriter, Chapman University’s close proximity to industry leaders will propel you and jumpstart your career..
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