Administrative Assistant

Job Summary

CU Boulder encourages applications for an Administrative Assistant! The Miramontes Arts & Sciences Program (MASP) supports highly motivated students in their matriculation to, retention at and graduation from the College of Arts and Sciences at the University of Colorado. The program provides an academic community for traditionally under-represented students and supplements their classroom experiences with additional academic offerings, community-building events and access to research opportunities. The Administrative Assistant assists constituents contacting the program in person, by phone, and in writing and is focused on delivering high-quality service. This position serves as the receptionist and will manage program e-mails, maintain and monitor the program website and other special projects as assigned, such as supervising work-study students, event planning, and assisting MASP students and faculty/staff.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Miramontes Arts & Sciences Program (MASP) is an inclusive academic community in the College of Arts & Sciences comprised of motivated students dedicated to pursuing academic excellence at CU Boulder. MASP supports traditionally underrepresented and/or first-generation college students who want to involved in a diverse, multicultural academic enrichment community. MASP is a cooperative and collaborative program that offers a participation scholarship and dedicated space for activities, advising, studying, and seminars.

What Your Key Responsibilities Will Be

Administrative Support

• Provides students, staff, faculty, and visitors general information, answers calls and monitors incoming and outgoing department email.
• Provides general and specific information about the department and the University.
• Refers visitors and/or callers to the appropriate faculty or staff member, or to other appropriate campus offices.
• Provides clerical support to department administrators, faculty and staff with tasks like word processing, spreadsheets, designing and creating office procedures, forms and records tracking systems, and copying.
• Maintains internal program communication regarding reminders, policies, procedures, and other important resources and information students, faculty, and staff.
• Supervises and trains student work-study staff.
• Schedules appointments/meetings and provides staff support for meetings; takes, prepares, and distributes minutes.
• Tracks department purchases, processes procurement receipts, makes travel arrangements, and other reservations related to department needs.
• Opens the office during regular university business hours and closes the office.
• Monitors inventory and orders office supplies, tracks equipment borrowed/used by students, faculty and staff.
• Manages computer lab and communicates with OIT about hardware and software repairs and updates.

Program Support

• Creates and maintains content for MASP website, social media, event presentations and canvas course.
• Organizes and disseminates the weekly program newsletter and quarterly alumni newsletter.
• Supervises student clubs within the department and advises student club leaders.
• Assists with publication activities for the unit including developing and editing program literature, outreach materials, programs, and presentations for special events.
• Manages controlled enrollments for department seminars, track waitlists and processes student schedule changes when appropriate, including drop/add adjustments and overrides. Generate detailed information on seminar offerings for distribution to students.

Event Planning

• Coordinates the scheduling for community events, tutoring program, student club meetings, and other program activities.
• Provides assistance for carrying out events and activities including set-up and take-down, scheduling catering, and other tasks that come up as needed.
• Works with academic scheduling and conference services to reserve classrooms and event spaces for events.

What You Should Know

The work modality is going to be in person as this is a student facing position, with some flexibility for remote work as determined appropriate by the supervisor.

All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement . New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

The annual salary is $36,156.

Benefits
The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be adaptable. Be inclusive. Be Boulder.

What We Require

• Colorado residency.
• Two years of general clerical or administrative service experience.
• College, university or non-correspondence business school coursework may substitute on a year-for-year basis for the general experience.

What You Will Need

• Demonstrated dedication to working in a culturally competent environment and the ability to effectively work with students, employees, and community members having a diverse set of backgrounds.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Knowledge of website design and management.
• Interest in interacting with students, parents, advisors, coaches & faculty.
• Knowledge of academic advising and coaching programs and scope of work.
• Excellent customer service.
• Demonstrated ability to work as a team member within a collaborative work environment.
• Ability to work independently in a fast-paced environment and prioritize multiple projects and requests.
• Willingness to work a flexible schedule that may include evening and/or weekend events.
• Strong organizational, planning and analytical skills.
• Excellent writing and editing skills.
• Resourceful and demonstrates initiative.

What We Would Like You To Have

• Bachelor’s Degree.
• Experience and/or expertise working with diverse populations.
• Experience with event planning.
• some managerial/supervisory experience is preferred.
• Experience working in a role engaging with students/young people is preferred, specifically communities of color.

Special Instructions

To apply, please submit the following materials:

1. A current resume that includes date ranges and whether the position was full-time or part-time.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
3. A short essay (no more than 1 page) that addresses the following statement: "The College recognizes that our mission is strengthened by contributions from varied perspectives. Describe what your commitment to diversity, equity, and inclusion looks like in your work."
4. DD-214 for veteran applicants.
   • Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to recruiting@colorado.edu or send via fax at 303-492-4693 and reference the job to which you are applying.
5. If using the educational substitution for experience: proof of degree or transcripts.

We may request references at a later time.

Please apply by July 13, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicants

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu