Personnel and Administrative Specialist (16243)

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail.

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

Learn more about American University by clicking here .

Summary/Objective

• Provide general support for office management, facilities, events, HR processing, and compliance.

Essential Functions

1. Personnel Support:Coordinate the flow of candidates through the recruitment process, from submitting posting requests and scheduling interviews to candidate assessments, background checks and onboarding. Attend job fairs on behalf of the unit, and work with HR to support the department’s hiring needs. Serve as the first unit point of contact for candidates and new hires. Submit hiring actions, and. maintain employee filing system.Provide general HR information to unit staff, and work with HR to facilitate unit HR processes, including offboarding and compliance with applicable employment laws, regulations and University policies and procedures.
2. Administrative Support:This includes scheduling and maintaining calendars, researching and coordinating logistics for unit events. Respond to customer requests and provides appropriate resources and response; refers customers to other staff as needed. Maintain office supplies and equipment inventory.
3. Facilities Support:Serve as point for contact for unit’s facilities-related issues. Monitor unit facilities’ needs and report deficiencies as appropriate. Initiate work requests, and monitor completion.
4. Compliance Support:Serve as the unit’s Power Document Management System (PowerDMS) Administrator. Maintain the unit’s established written directives (policies and procedures), training documents, and certifications, and post to PowerDMS. Review compliance documentation and related records to ensure complete documentation has been collected.
5. Other Duties:Projects as assigned.

Work Environment

• The worker normally performs their job indoors in an office environment.

Position Type/Expected Hours of Work

• Full Time.
• Specialist A 2.2.
• Non-Exempt.
• The incumbent is an individual contributor.

Required Education and Experience

• High School Diploma or equivalent education, training and experience.
• 1-3 years of experience.
• At least 1 year of relevant full-time or part-time work experience in an administrative or customer service position.
• Knowledge of general administrative procedures and systems.

Preferred Education and Experience

• Associate's Degree preferred.
• Experience working in a law enforcement agency or legal setting preferred.

Additional Eligibility Qualifications

• Ability to interact with others in a consistently courteous and respectful manner, with an awareness of diverse perspectives and a commitment to inclusivity.
• Excellent orgazational skills, attention to detail, and the ability to manage competing priorities effectively.
• Ability to type 35-45 wpm.
• Current AU Graduate students are welcome to apply.

Others

• Hiring offers for this position are contingent on the successful completion of a background check.
• To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive .

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Current American University Employees

If you are a current employee at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC