Accounts Payable Manager

Job Summary:

The Accounts Payable (AP) Manager resolves issues and significant matters on behalf of management by utilizing independent judgement, discretion, creativity, and analytical thinking. The AP Manager is a member of the Finance Team in the Office of the Controller. Reporting to the Assistant Controller, this position is responsible for managing the Accounts Payable (AP) unit while providing the guidance and resources necessary for team development. The AP Manager will thoroughly understand disbursement processing guidelines as relates to institutional, state, and federal policies, procedures and restrictions as associated with Public Higher Education. The AP Manager ensures compliance with generally accepted accounting principles in executing, analyzing, verifying, and reporting transactions of a fiscal nature. Additionally, the AP Manager may serve as a project leader on special projects and is a resource to the campus community on disbursement processes.

Essential Responsibilities:

• Manages the AP Unit by supervising staff and daily operation of the unit including but not limited to, ensuring documentation of work performed, timely submission of invoices, employee expense/travel reimbursements, working fund reimbursements and student refunds to the Maryland General Accounting Division for payment. Manages the University Working Fund.
• Supports the Procurement Card Program by serving as the Deputy Procurement Card Administrator. This role manages the month-end Procurement Card Close process and performs the monthly compliance audit of user Procurement Card Statements and Transaction Activity Logs.
• Make suggestions for unit process improvements in a clear, accurate, and technically concise manner and assist the Assistant Controller in the development and implementation of university wide training programs as needs are identified.
• Perform administrative duties such as staff supervision, monitoring and granting leave requests, personnel actions, and performance evaluations.
• Serve a backup by performing tasks and responsibilities assigned to direct reports in their absence and other job-related duties as assigned.
• Assist the Assistant Controller in ensuring tax compliance related to disbursements and preparing the various filing reports.
• Performs accounting functions such as year-end close transactions, schedules, reconciliations, and other assigned tasks.
• Serves as University liaison with vendors, State General Accounting Office, auditors, and other internal and external customers to facilitate transactions, provide supporting documents and resolve problems and concerns.

Required Qualifications

Education:

Bachelor’s Degree in Accounting, Finance or Business Administration

Knowledge, Skills, and Abilities:

• Minimum 3-5 years of financial disbursements accounting management.
• Minimum 3-5 years of supervisory experience with involvement in recruitment, training, and professional development of staff.
• Working knowledge of all applicable requirements, regulations, and laws to include understanding of Generally Accepted Accounting Principles.
• Possess a professional attitude with the ability to effectively communicate both verbal and written thoughts, ideas, and facts.
• Demonstrate high level of attention to detail and accuracy and can resolve issues and escalate complex matters as needed to the appropriate contact(s).
• Ability to meet specified due dates and timelines.
• Skill in effective use of applicable technology and systems.
• Experience in applying basic analytical skills in reviewing transactions.

Preferred Qualifications

• Experience in public Higher Ed Financial Services Office.
• Experience with PeopleSoft Financials.
• Experience with Workday Financials.
• Experience with State of Maryland Financial Management Information System “ RSTARS ”

Conditions of Employment

Position Detail Information

Position Detail Information

Posting Number

ST2022-0033

Position End Date (if temporary)

Open Date

06/28/2022

Close Date

07/19/2022

Open Until Filled

No

Special Instructions to Applicant

COVID -19 vaccination is required prior to start of work at Coppin State University. Medical and religious exemption request are accepted and are evaluated on a case-by-case basis. Please submit any/all documents related to this matter to AskHR@coppin.edu.