Administrative Assistant

Posting Details

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Position Information



Working Title Administrative Assistant Department Student Affairs Compensation Title Position Number 30023325 Position Status Regular Work Schedule
Monday – Friday 8:15 – 4:30, some weekends may be required Hours per Week 37.5 Months per Year 150 Commitment to Inclusive Excellence
Northern Kentucky University ( NKU ) seeks excellence by enriching its educational environment and culture through the diversity of its administration, faculty and staff and by embracing inclusiveness, equity, and global awareness in all dimensions of its work. NKU is an Equal Opportunity/Equal Access/Affirmative Action institution. We encourage applications by members of diverse groups and by persons with a demonstrated commitment to issues of diversity and experience in achieving goals relative to inclusive excellence. Purpose of Position
This position, under the general supervision of the director, will provide support to the administrative staff within the University Housing office and serve as the initial point of contact for visitors. This position will also interact with and provide support to other University Housing staff. This position must exhibit a high level of customer service, communications, writing and organizational skills for dealing effectively with administrators, faculty, staff, students, and the public. High level professionalism and discretion is also required, as is the ability to maintain confidentiality. Primary Responsibilities
Budget Support:

• Process professional development/travel documents for University Housing Leadership Team and train other housing staff on proper process completion
• Process supply orders
• Initiate purchase requisitions and payments through SAP
• Process and submit deposits to Student Account Services
• Communicate with the coordinators in the processing of payment information and budget tracking, planning, and development

Human Resources Support:

• Serve as time administrator
• Assist with on-boarding/off-boarding housing employees
• Coordinate with search committees on interview scheduling/agendas and document management of positions.
• Process travel reimbursements to candidates and external service providers

Administrative Support:

• Assist Director of Housing with scheduling meetings
• Create meeting agendas and meeting minutes
• Maintain University Housing calendar, policies, and procedures documents
• Plan and coordinate, in coordination with the University Housing leadership team, various using functions and events
• Assist with the creating and distribution of departmental communications
• Assist in establishing and maintaining an efficient and up-to-date records management
• system including digital records

Facilities Support:

• Schedule the use of various meeting rooms available within University Housing
• Maintain office key, access card, and technology inventory
• Submit online workers as needed
• Provide support for maintenance of asset inventory, including staff-assigned devices, in collaboration with the Associate Directors

Qualifications

• Proficiency with Microsoft Office with emphasis on the advanced features of Word, Excel, PowerPoint, Outlook, and Teams. General experience and competence with computer software.

• Strong communication, organizational, administrative, and interpersonal skills are necessary, with commitment to customer service excellence.

• Capacity to perform in a high-intensity environment characterized by critical deadlines and changing priorities.

• Must be self-directed in performance of multiple and concurrent tasks and projects.

• High level of professionalism and discretion is required, as is the ability to maintain absolute confidentiality.

Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law. Minimum Education Acceptable Equivalency Preferred Education Bachelor's Degree Minimum Experience Acceptable Equivalency Salary $17.63 / hour minimum Pay Grade S67

Posting Detail Information



Requisition Number 2022S1652 Job Open Date 06/28/2022 Job Close Date Open Until Filled No Quick Link https://jobs.nku.edu/postings/12063 Is this an internal only posting? Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • NKU Jobs Site
   • HigherEdJobs.com
   • Careerbuilder.com
   • Inside Higher Ed
   • Employee Referral
   • Indeed.com
   • Other

Documents Needed to Apply
Required Documents

1. Resume

Optional Documents

1. Cover Letter/Letter of Application