Associate or Sr. Associate (DOE) Facilities Program Coordinator

Position Details

Position Information

Budget Title ASSOCIATE FACILITIES PROGRAM COORDINATOR Campus Title Associate or Sr. Associate (DOE) Facilities Program Coordinator School/Division Finance and Management, Division of Department Facilities Planning, Design and Construction Staff Sub-Type Staff & Administration Salary Level SL4 Salary Range high 60's-Low 70's or high 70's-Low 80's (doe) Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? No If Temporary, enter End Date: Position Summary
Responsible for performing a wide range of administrative professional duties in connection with coordinating, designing, scheduling, and managing a variety of construction services for maintenance and capital improvement projects. May work on large capital projects and/or smaller projects. The successful candidate will initiate program and project scope, provide cost estimates and schedule, track and manage projects. The successful candidate will serve as a liaison between the Facilities office and design professionals, contractors, campus stakeholders, SUNY Construction Fund and DASNY . Major Responsibilities

• Manage projects of varying size and complexity from design, construction, and post construction phases to meet objectives of program, scope, schedule, and cost. Projects assigned will be according to specific background, experience and operational need.
• Manage all aspects and all phases of campus managed projects. On larger capital projects, coordinate the activities of the project with the SUCF or DASNY management team.
• Act as liaison and university representative among both internal and external entities including; the intended user, university departments, SUCF, DASNY, contractors, consultants, and regulatory agencies.
• During the pre-design phase, prepare and update the project definition. Coordinate the building investigation and programming. Manage the activities of the consultant. Manage the scope, schedule, and cost factors, taking appropriate corrective action as necessary. Verify the college’s design standards are being properly applied and incorporated into the design documents. Secure all internal and external approvals, through periodic reviews. Communicate expectations to and solicit input from the campus community to insure program needs are met. Issue contracts and/or purchase requisitions required to complete pre-construction activities, such as surveys, asbestos abatement, and above/below grade investigation activities. Facilitate and assist Contract Administrator with preparing bid documents.
• During bid phase, initiate and chair pre-bid and pre-construction meetings. Analyze bids; make recommendations, and award contracts. Issue contracts and/or purchase requisitions required to complete the work. Develop administrative procedures for the project.
• During construction phase, manage projects so scope, schedule, and cost are not compromised. Anticipate critical issues and interface with the campus community to minimize the impacts of construction activity. Inform key personnel of project schedule, communicate scope and possible implications, and coordinate any required outages. Inspect the work-in-progress to assure compliance with the documents. Coordinate the work of all trades. Monitor required testing. Initiate progress and other meetings to facilitate completion. Review and approve changes and payment applications. Estimate costs. Initiate and monitor the building commissioning process.
• Manage or execute programs to move people, furniture, equipment, communication lines, and related items.
• During the post construction phase, manage the project closeout and commissioning. Complete all punch list items quickly and as required by the contract. Prepare responses and recommend resolutions of any disputes or claims that occur during the project. Prepare evaluations of contractors and consultants according to Department requirements

Functional and Supervisory Relationships

• Reports to the director of Facilities Planning Design and Construction.
• Works closely with other facilities management units; Environmental Health and Safety, and Operations and Services, as well as campus departments and stakeholders.

Required Qualifications

• Bachelor’s degree
• Relevant construction/project management experience
• Working knowledge of and experience with institutional or commercial buildings project management from conception to warrantee.

Preferred Qualifications

• Bachelor’s degree in architecture, construction management or closely related field.
• Seven years relevant construction/project management experience
• Experience working with internal and external agencies, boards, committees, and/or community stakeholders.
• Relevant experience in higher education or similarly complex organization.
• NYS Building Code certification
• Professional Architect license.
• Proficiency in Computer Aided Design ( CAD ).
• SUNY Experience

EEO Statement
The State University of New York College at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/ EEO / ADA ) employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College. Job Close Date

Posting Detail Information

Posting Number S21175 Review Start Date 06/30/2022 Open Until Filled Yes Quick Link for Direct Access to Posting https://jobs.cortland.edu/postings/6241
Special Instructions

Special Instructions to Applicant

Special Instructions to Applicant Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
2. * Do you have a bachelor's degree?
   • Yes
   • No
3. * Please, share your understanding of diversity, equity, and inclusion and briefly describe your commitment to treating others, at all levels of the organization with fairness and respect.
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Curriculum Vitae or Resume
2. Cover Letter
3. Professional References Contact Info. ONLY (minimum of 3)

Optional Documents