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Accounts Payable Specialist

Embry-Riddle Aeronautical University
Florida, United States
Salary Not Specified
Posted Date
Jun 29, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Financial Affairs, Grants & Contracts
Employment Type
Full Time
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Job Description

About Embry-Riddle Aeronautical University:

Embry-Riddle Aeronautical University is an independent, culturally diverse institution providing quality education and research in aviation, aerospace, engineering, and other related fields with residential campuses located in Daytona Beach, Florida and Prescott, Arizona. The University’s Worldwide campus provides educational opportunities online and at approximately 130 locations throughout the United States, Asia, Europe, and Central/South America.

As the largest and most comprehensive aviation and aerospace-focused university in the world, Embry-Riddle is a unique institution. Over the past 90 years, the University has evolved with industry to break new ground and produce top-level graduates who serve the ever-changing needs of aviation and aerospace and other STEM-related disciplines. Embry-Riddle offers programs in seven primary fields of study including: Applied Science; Aviation; Business; Computers and Technology; Engineering; Safety, Security, and Intelligence; and Space.

For Academic Year 2020-21, there were over 10,700 undergraduate, graduate, and doctoral students that attended the University’s residential campuses and approximately 32,700 students in total enrolled with the University around the world.

The Opportunity:

Embry -Riddle Aeronautical University's Accounts Payable team is currently looking for an Accounts Payable Specialist. Reporting to the Accounts Payable Manager, the Accounts Payable Specialist will be responsible for the accounting and administrative duties related to the efficient processing and maintenance of accounts payable transactions. The position’s primary function is to control expenses by receiving, processing, verifying and reconciling invoices and expense reports while maintaining compliance with IRS regulations and University policies and procedures. Additional responsibilities include administrative support of University faculty/staff and vendor maintenance and account reconciliation.

Examples of Key Responsibilities and Opportunities for the Accounts Payable Specialist:
  • Analyze payment requests to ensure compliance with University business expense policies.
  • Audit and acquire supporting documentation for all expenses.
  • Code invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard accounting procedures to ensure proper entry into the University’s financial system.
  • Monitor account balances, track expenses, and produce monthly financial reports.
  • Develop and maintain assigned supplier portfolio.
  • Investigate and resolve problems associated with processing invoices and purchase orders.
  • Reconcile supplier accounts by identifying errors in posting or omissions, applying appropriate accounting standards.
  • Generate scheduled payment files and remittance information for all University payment methods, including positive pay, ACH, ePayables, and employee expense and travel reimbursements.
  • Maintain supplier records with proper IRS reporting documentation.
  • Facilitate IRS 1099-MISC and 1099-NEC information reporting compliance.
  • Prepare fiscal year-end closing procedures and provide reporting to the University Accounting Office.

Candidate Profile:
  • Education and experience: Associate’s degree or completion of program of 18+ months after high school. Area of study: accounting, finance, banking or related field.
  • At least one year of experience in a role dealing with accounting, banking, or financial tasks; prior accounts payable experience preferred.
  • Exceptional personal qualities: A reputation for integrity and the highest ethical standards; sound judgment; enthusiasm for the mission; creativity in solving problems; collegial style and strong desire to be an integral part of the Embry-Riddle community.
  • Customer focus: Dedicated to meeting the expectations and requirements of internal and external customers, including Procurement Services and University vendors. Establishes and maintains effective relationships while representing the integrity of the Controller’s Office.
  • Systems and technology: Functional knowledge of information technology and its appropriate use for effective and efficient delivery of accounting and financial reporting. Experience with Workday and/or Oracle preferred. Proficiency using Microsoft Office Suite.
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