Ensemble Office Coordinator
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- Jun 27, 2022
-
The Ensemble
Coordinator/Orchestral Large Ensembles is the first stop for
students, faculty, and staff with any questions or issues related
to orchestral large ensembles, serving as an Event Manager
for assigned ensemble performances to ensure proper event
advancement.
-
Compile the complete list
of all incoming and returning students with orchestral large
ensemble requirements following Conservatory May entrance auditions
in conjunction with the Registrar, Director of Advising, and
Student Affairs and Academic Affairs Office.
Assist the Ensemble
Program Manager in coordinating and scheduling Conservatory
orchestral ensemble placements.
Manage online audition
forms through Slate and troubleshoot any issues that may
arise.
Create a master schedule
of all in-person individual student audition times, and provide
technical and administrative support to students and production
team during in-person aauditions.
-
Responsible for oversight
and tracking of individual orchestral student rotations throughout
their involvement in the large ensemble program ensuring each
student participates in a variety of rotations.
Prepare, maintain, and
post current personnel seating rosters for all orchestral large
ensembles in consultation with orchestral applied faculty, the
Artistic Director of Ensembles, and the Ensemble Program
Manager.
Coordinate
attendance records for all orchestral large ensemble
services.
Assess large Ensemble
Excuse Request Forms received from students in conjunction with the
Ensemble Program Manager and make appropriate decisions to approve
or reject requests.
Assist the Ensemble
Program Manager in recruiting additional student performers as
required for certain performances, and if necessary, recruit
outside performers.
Update
Starfish, an informational student success platform,
with alerts related to orchestral ensemble
students.
-
Orchestral large ensemble
information is stored on ArtsVision, the web-based software used by
the Peabody Institute.
The Ensemble Coordinators
maintain content and act as liaison between the Peabody IT
Department and ArtsVision staff to address any issues or needs, and
roll out phases of implementation of ArtsVision software to
students and faculty.
The Ensemble Coordinators
will input all information into ArtsVision throughout the school
year with the majority of the work being done outside of the
academic calendar.
Maintain accurate postings
of rehearsal and performance schedules for orchestral large
ensembles and disseminate digital copies through ArtsVision and
email.
Collect and import roster,
scheduling, rehearsal order, and rehearsal needs data into
ArtsVision, and generate reports for students, faculty, and
conductors.
-
The Peabody Nest is the
student facing internal website which acts as an information hub
for all student related questions from the Ensemble Office. The
Ensemble Coordinator/Orchestral Large Ensembles is responsible for
the Ensemble Office page of this website, and ensures that all
content is current. Information on the Nest includes staff
information, excuse forms for class release/attendance, instrument
rental forms, Syllabi, placement audition information, ArtsVision
information, and frequently asked questions.
The Peabody website is a
large, community facing website which houses all departments at the
Institute. The Ensemble Coordinator/Orchestral Large Ensembles
oversees information pertinent to the Large Orchestral Ensembles
including ensemble descriptions.
-
Coordinate the employment
and payment (JHUTimesheetX) for all student workers involved in the
Conductors’ Orchestra and quintets and piano
accompanists involved in orchestral large ensembles, and assist the
rest of the Ensemble Office staff with hiring and training Ensemble
Management Interns (ca. 150 student workers
total).
Coordinate and process
contracts for orchestral large ensemble ringers, coaches, and other
guest artists.
Maintain up to date
reports of purchases related to the orchestral ensemble program and
assist the Ensemble Program Manager in compiling annual budget
data.
-
High School
Diploma/GED.
Three years related
experience required (Additional education may substitute for
required experience to the extent permitted by the JHU equivalency
formula).*
Demonstrated and working
knowledge of Microsoft Office suite, including, but not limited to
Word, Excel, and SharePoint.
Demonstrated and working
knowledge of Google Drive products.
-
Bachelor's
Degree in
music strongly preferred.
Experience in the arts
administration field.
Familiarity with
ArtsVision, OPAS, or other arts management and scheduling
software.
Wwebsite
management experience.
Experience with SAP or
other financial management software.
Money handling and
procurement card experience.
-
Effective communication
and interpersonal skills to support working with students, faculty,
staff, vendors, donors, and guest performers.
Ability to work some
evenings and weekends according to the concert
schedule.
Excellent organizational
skills; ability to multitask.
Ability to learn and work
with new web-based technologies and organizational
tools.
Classified Title: ENSEMBLE
COORDINATOR
Working Title: Ensemble Office Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: (commensurate with experience)
Employee group: Full Time
Schedule: 37.5 hours per week
Exempt Status: Non-Exempt
Location: Peabody Institute
Department name: Ensemble
Operations
Personnel area:
Peabody
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the
Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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