Position Details

Position Information

Posting date

05/23/2022

Closing date

Open Until Filled

Yes

Position Number

1127917

Position Title

Senior Administrative Assistant

Department this Position Reports to

The Dartmouth Institute

Hiring Range Minimum

$20.25/hr

Hiring Range Maximum

$25.25/hr

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Lebanon, NH

Remote Work Eligibility?

Remote eligible

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

The Senior Administrative Assistant serves as the primary point of contact for access to the Director of The Dartmouth Institute for Health Policy & Clinical Practice and will provide executive support in a one-on-one working relationship managing a complex dynamic calendar and numerous commitments while proactively ensuring the Director’s time is allocated efficiently across the director’s administrative, research, and teaching obligations. Coordinates and responds to communications on behalf of the Director, exercises good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This position requires a high degree of flexibility, expertise using technological tools and applications and the ability to thrive in a fast-paced environment, discretion, and professionalism.

Description

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Five plus years of experience supporting senior leadership in an academic or corporate environment.
• Ability to anticipate needs of the Director and proactively work toward meeting needs.
• Experience working in an academic setting.
• Resourceful in problem solving, reliable and flexible. Strong critical thinking and decision-making skills.
• Experience with meeting scheduling and calendar support in a highly dynamic environment.
• Excellent organizational skills and ability to set priorities and manage time effectively with frequent interruptions. Able to balance competing demands with the ability to quickly reprioritize as necessary.
• Strong interpersonal skills, including the ability to build relations with internal and external stakeholders
• Ability to work with confidential information with discretion
• Excellent communication with strong editorial, proofreading, spelling and grammar skills.
• Demonstrated project management skills with the ability to propose solutions and work in a proactive manner, independently and in a collaborative team approach, taking the initiative to advance projects to completion.
• High level of proficiency with a variety of technology applications, including Microsoft Office 365 (Outlook, Word, Excel and Power Point), web-based searches, Qualtrics, WordsPress, Mailchimp, mobile phone applications and social media applications.

Preferred Qualifications

Department Contact for Cover Letter and Title

Jennifer Rickards

Talent Acquisition Consultant

Matt Browne

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment may result in Dartmouth in its sole discretion delaying your start date or rescinding its offer of employment.

Quick Link

https://searchjobs.dartmouth.edu/postings/63243

Key Accountabilities

Description

Executive Support

• Serves as the primary point of contact for the Director’s office and the PI’s research lab. Represents the Director to internal and external constituencies, independently responding to inquiries and requests for information; involves others within the Director’s staff when necessary.
• Manages, plans and coordinates the details of a complex daily appointment calendar to ensure the most efficient use of the Director’s time. Briefs the Director on changes in schedules, priorities and on matters needing personal or immediate attention. Anticipates and recognizes problems/issues and conveys key issues, concerns, and time sensitive information to the Director and/or the appropriate staff member for attention, as necessary.
• Works closely with the Director to implement priorities. Prepares the Director for meetings and events: gathers research/background information, prepares materials and agendas, coordinates meeting arrangements, and independently executes a wide range of activities
• Screens visitors and callers, makes independent decisions based on priorities, commitments and interests of the Director and the organization as they relate to the needs and importance of the subject matter. Effectively and tactfully redirects callers/visitors to other appropriate individuals as needed.
• Routinely handles incoming correspondence and prepares appropriate responses. Based on knowledge of the Director’s views, composes, edits and types correspondence, internal announcements and reports. Researches, compiles, assimilates and prepares confidential and sensitive documents and briefs the Director regarding contents.
• As liaison between Director and others, exchanges information; transmits directives, and assignments; and follows up on status of assignments.
• Coordinates professionally and respectfully with senior staff of TDI, The Dartmouth Center for Healthcare Delivery Science, Geisel School of Medicine, Dartmouth College, The Norris Cotton Cancer Center, and Dartmouth Hitchcock Medical Center on matters that require the Director’s involvement.
• Organizes and manages the activities associated with the office of the Director. Analyzes work requirements; determines best approach, establishes priorities, follows through to ensure outcomes are timely and responsive to the objectives and maintains overall office systems for records and documents management.
• Orchestrates logistics for complex domestic and international travel in accordance with the Director’s needs and preferences. Prepares iExpense reimbursement forms for submission.
• Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans. Attends meetings as requested, prepares summaries, records action items, and tracks initiates follow- up.
• Ensures coverage for own role during planned and unplanned absences.

Percentage Of Time

100%

-

--

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Talent Acquisition Consultant
   • AbilityJOBS
   • American Library Association
   • CareerBuilder
   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed Jobs
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
   • Other (Please specify below)
2. If you answered 'Other' to the above question, please specify here
   
   (Open Ended Question)
   
   

Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents