Travel & Reimbursement Specialist
Applicants must be a Colorado resident.
The Office of the Controller provides Accounting Services,
Contracting & Procurement Services and Shared Services to the
Mines community and its numerous off-campus partners in support of
the University's mission. This support is governed by the key
principles of customer service, regulatory compliance and fiscal
Accounts Payable duties include:
Travel Reporting & System Management duties include:
- Creates and processes Voucher Requests at the request of the
- Processes Invoices at the request of the departments. This
includes, but is not limited to reviewing invoices for
appropriateness, completeness, correctness and funding
availability, and entering and processing invoices and payment
- Audits backup documentation, accounting codes, and necessary
- Enter Journal Entries into the Expense system to move funds
appropriately as requested.
- Acts as a backup for the Accounts Payable Desk to approve and
input VR's (Voucher Requests), Invoices, and TE's (Travel Expense
forms) payments Into the Finance System.
Front Desk Support duties include:
- Initial preparation of travel and expense reports. During the
initial preparation, this position audits the expenses, receipts,
and account codes to ensure correctness and University
- Audits and approves Travel Authorization (TA) and Travel
Expense (TE) reports. Travel Authorization reports are initial
travel authorizations used in conjunction with Mines affiliated
- This position is responsible for assisting with various IT
system implementation, system maintenance, testing and approving
system upgrades, and varying IT support for the travel and expense
- The position is also responsible for on-going report
preparation training for current employees and all new employee
- Provides backup for the Service Excellence Specialists/Front
- Monitor MAPS (Mines Administrative Processing Service) lnbox
for AP opportunities and create tickets in the ticketing system and
send initial approval request.
- Intake of New Hire paperwork, verification of 1-9 documents
Education and Experience:
Three years of technical accounting experience which included use
of financial/accounting systems and/or travel and expense systems.
Must be able to exercise sound judgment and make decisions
independently. Experience must include providing excellent customer
service via face-to-face interactions, telephone and email. Must
possess outstanding attention to detail, organizational, problem
solving and interpersonal skills, along with proficiency with word
processing and spreadsheets.
Colorado School of Mines is committed to equal opportunity for all
persons. Mines does not discriminate on the basis of age, sex,
gender (including gender identity and gender expression), ancestry,
creed, marital status, race, ethnicity, religion, national origin,
disability, sexual orientation, genetic information, veteran status
or current military service. Further, Mines does not retaliate
against community members for filing complaints regarding or
implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, affirmative action, equal
opportunity and equal access is reflected in the administration of
its policies, procedures, programs and activities and in its
efforts to achieve a diverse student body and workforce.
Through its policies, procedures and resources, Mines complies with
federal law, Colorado state law, administrative regulations,
executive orders and other legal requirements to prevent
discrimination (including harassment or retaliation) within the
Mines campus community and to address potential allegations of
inequity or concerns for safety.
How to Apply
Applicants will be asked to complete an online application
(personal information, demographic information, references,
veterans status) and upload a resume and cover letter (required).
References will not be contacted until later in the selection
process and you will be informed before that contact is made. Apply
through this site directly:
$46,572 - $56,148
Mines takes into consideration a combination of candidate’s
education, training and experience as well as the position’s scope
and complexity, the discretion and latitude required in the role,
work location, and external market and internal value when
determining a salary level for potential new employees.
Mines is proud to provide exceptional benefits that include pay,
health & wellness and work/life balance offerings. The state of
Colorado portfolio of benefits to classified employees includes
medical, dental, disability insurance, life insurance, health
savings account, flexible spending accounts, discount programs, and
retirement savings plans. Additionally, Classified employees at
Mines are eligible for tuition benefits (for employees and
dependents), paid holidays and vacation/sick leave. For additional
plan details, please visit the State of Colorado Employee
Background Investigation Required
COVID-19 Vaccine Requirement
This position will require documented proof of full COVID-19
vaccination or exemption because of a medical or religious
exclusion. New employees will be required to provide attestation to
their status with proof of vaccination upon hire. Religious and
medical exemptions and reasonable accommodation shall be addressed
as required by law pursuant to the Equal Employment Opportunity
Commission’s vaccination guidance.
June 27, 2022 Mountain Daylight Time
11 Jul 2022 Mountain Daylight Time