Executive Assistant

Posting Details

Posting Details



Job # 038560 Department Code 31060-1050 Department Campus Facilities Administration and Services Job Title Executive Assistant Location Syracuse, NY Pay Range Commensurate with Experience Staff Level S6 FLSA Status Exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
Provide executive level administrative leadership and professional support to VP and Chief Facilities Officer. Maintain confidentiality, discretion and independent judgement dealing with sensitive matters. Manage daily office operations, calendar and minor administrative support to CFAS Directors and Associate Directors. Qualifications

• Bachelor’s Degree or equivalent 5 – 8 years of work experience in Higher Education.
• Expert level of problem solving skills, research and data gathering ability, analytical skills, ability to read and interpret documents, ability to prioritize tasks and manage multiple projects.
• Advanced knowledge and application of Microsoft Office.
• Knowledge of PeopleSoft and, Newforma Project File Management systems along with experience in the facilities, construction and design industry is preferred.

Job Specific Qualifications

• Excellent time management and organizational skills, especially the ability to priority and multitask.
• High level of research and data gathering ability, analytical skills, ability read/interpret a myriad of documents.
• Knowledge of University organization, policies and procedures is desirable.
• Detail-oriented with strong organizational and problem solving skills.
• Effective and professional communication abilities, including being able to communicate with all levels of employees, vendors and University executive leadership.
• Must be reliable, professional and adaptable.

Responsibilities

• Provide executive-level administrative leadership and professional support in a highly confidential area using discretion and independent judgment in dealing with sensitive matters.
• Manage the Vice President’s time for working projects, appointments and special events in accordance with priorities and planning.
• Manage and coordinate daily office operations including equipment maintenance, supplies and conference room scheduling.
• Coordinate all administrative support staff work for the Vice President & Chief Facilities Officers direct reports, including the management of information and files and maintain flow of information and work between all departments.
• Administer activities of the VP in order to maximize the utilization of his time and qualitative effectiveness in the completion of his job responsibilities as they relate to supporting University initiatives.
• Coordinates the preparation for any participation in major events both on and off campus with other offices.
• Responsible for ad-hoc and ongoing facts reporting including University Facility metrics.
• Conduct research and prepare presentations/reports for review.
• Exercise initiative, independence judgment and tact in handling special projects.
• Maintain electronic and paper records ensuring information is organized and easily accessible.

Physical Requirements Tools/Equipment Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu. About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link https://www.sujobopps.com/postings/94192 Job Posting Date 06/27/2022 Application Deadline Full Consideration By Job Category Staff Message to Applicants