This job has expired

Administrative Specialist I

Syracuse University
New York, United States
Salary Not Specified
Posted Date
May 27, 2022

View more

Position Type
Faculty Positions, Communications, Other Communications, Public Relations & Advertising, Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
You need to sign in or create an account to save a job.
Posting Details

Posting Details

Job # 038473 Department Code 23030-4036 Department Communication & Rhetorical Studies Job Title Administrative Specialist I Location Syracuse Pay Range Commensurate with Experience Staff Level S4 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
The Administrative Specialist will primarily support the Department Chair of Communication and Rhetorical Studies and provide specialized support to the Communication and Rhetorical Studies program. This position serves as a primary point of contact for students, parents, prospective students, alumni and other units on campus, and is able effectively and accurately to deliver information about processes and resources to these groups. The Administrative Specialist oversees all event planning, office staff training/management, office supply management and internal/external department communication. This person is responsible for making arrangements for all department-sponsored student trips and off-campus department events. Qualifications
Bachelor’s Degree required, preferably with a background in liberal arts/communication Job Specific Qualifications
A person in this position should be personable, organized, and emotionally intelligent, with good written, verbal and interpersonal communication skills, and one who anticipates longer deadlines and can adapt to unexpected circumstances. A person in this position is a problem-solver. A person in this position should also possess understanding of computers, social media platforms, and accessibility standards. Responsibilities
  • Provide executive-level administrative leadership and professional support to the chairperson of the Department of Communication and Rhetorical Studies. Manage the day-to-day operations of the CRS office including administrative leadership in project management as well as maintaining confidentiality with sensitive issues affecting the department. Primary point of contact for faculty, students, parents, prospective students, alumni, and others across the University and is able effectively and accurately to deliver information about processes and resources to these groups. Position generates content for and maintains the departmental webpages and social media, and assists in the creation and circulation of official internal and external communication from the department.
  • Primary event planner, handling event management for all faculty, student, admissions/recruitment, and alumni gatherings, as well as all arrangements and recruitment for CRS Engaging Careers and D.C. Inside the Beltway programs.
  • Train, supervise, and mentor office staff, and submit related payroll. Serve as building liaison, or supervise other designees, for security, access, and construction projects. Handle the chairperson’s travel arrangements.
  • Procure and oversee departmental supplies, including obtaining purchasing quotes, preparing requisitions, and other related activities, including usage of an SU Pro-Card for purchases, reservations, etc. Responsible for monthly reconciliations of ALL department Pro-Cards.
  • Oversee care of CRS classrooms, responsible for technology usage and maintenance and any related training for faculty and staff.
Physical Requirements Tools/Equipment Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link Job Posting Date 05/27/2022 Application Deadline Full Consideration By Job Category Staff Message to Applicants
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert