Assistant Director, Events

Job Summary

The Assistant Director for Events oversees high-profile special event planning and execution for FGCU.

Florida Gulf Coast University is committed to establishing and maintaining an inclusive working and learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of the campus life reflect a diverse, multi-cultural, and international worldview.

At FGCU, we collectively stand against any individual or group that practices any form of racism, discrimination, intolerance, hate expressions, or disrespect. We are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, religious beliefs, abilities, ages, gender identities, sexual orientations, socio-economic status, cultural traditions, family statuses, and military backgrounds. FGCU strives to hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our University stronger. The University community recognizes the importance of a diverse and inclusive institution and holds these ideals as paramount for the current and future success of the institution.

We seek colleagues who promote and embrace diversity, equity, and inclusion. We encourage individuals from diverse backgrounds to apply for this position as we believe that our University will grow and move forward through a commitment of equality for all.

Job Description

Typical duties may include but are not limited to:

• Oversees the development of event concepts, themes, and formats for major University events.
• Oversees the planning and implementation of high profile special events including content development, venue selection, RSVP management, volunteer coordination, and event-day logistics.
• Manages a small team of special event coordinators and specialists, and works within a larger team managing the universities facilities.
• Obtains bids, prepares contracts, and initiates payment processes for all special event equipment and services.
• Accountable for budget of assigned program area; may require financial disclosure.
• Develops, maintains and oversees tracking and communication systems to ensure smooth delivery of multiple events with multiple internal clients.
• Cultivates relationships with appropriate vendors, event sponsors, and consultants to assist in implementing events.

Other Duties

• Performs other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• Bachelor’s degree from an accredited institution in an appropriate field.
• Six years of professional full-time experience with event planning, project management, or other relevant experience.
• Experience with budget development and management.
• Experience in managing employees and volunteers.
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, PowerPoint, Publisher and Outlook).

Preferred Qualifications:

• Work experience in a higher education setting.
• Experience with volunteer recruitment and management.

Knowledge, Skills & Abilities:

• Knowledge of budget development, control principles, practices, and procedures.
• Excellent interpersonal, verbal, and written communication skills.
• Excellent organizational skills and the ability to prioritize and complete simultaneous projects.
• Demonstrated ability to successfully plan and implement large-scale and high profile events.
• Ability to thrive in an organization that values the diversity of its student body and workforce and actively promotes equity and inclusion.
• Ability to work collaboratively and build strategic relations with a diverse group of university leadership, colleagues, vendors, volunteers, partners, and the public.
• Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and diverse demands are involved.
• Ability to anticipate and diffuse problems before they occur.
• Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure.
• Ability to effectively manage the work of others by providing information, guidance, and motivation.
• Ability to adapt quickly to changing situations and environments.
• Ability to view the whole picture while remaining attentive to the details.
• Ability to work evenings, nights and weekends as necessary.

Required Materials: Cover Letter and Resume

Salary: $54,300 to negotiable

FGCU is an EOE AA /F/Vet/Disability Employer.