Admin Assist for the College of Arts and Science, Waukesha

Carroll University
Wisconsin, United States
Salary Not specified
Posted Date
Jun 28, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Financial Affairs
Employment Level
Employment Type
Full Time

Admin Assist for the College of Arts and Science, Waukesha

General Information
  • Job Title:Admin Assist for the College of Arts and Science
  • Location:
    • 100 N East Ave
    • Waukesha, WI, 53186
    • United States
  • Employee Type:Support Staff
  • Job Category:College of Arts and Sciences, Staff


  • Provide scheduling support, manage mail, provide reminders, suggestions, and input in all facets of office management for the dean and college office.

  • Maintain communication flow by providing administration support for the dean and other college departments.

  • Coordinate external program reviews and fulltime faculty searches.

  • Design and perform research essential for college planning and decision-making.

  • Initiate and coordinate activities, projects, and events for the college in support of the University mission, including the annual awards banquet, conferences and workshops.

  • Coordinate with various campus constituencies to enhance the college's recruitment literature; publicize the achievements of the college's students, faculty, and graduates; and to develop and publicize effective career preparation programs for students in the college.

  • Assist in recruitment efforts for programs in the college.

  • Maintain files and inventory and ordering as appropriate.

  • Assist in the preparation of reports, correspondence and other documentation as required.

  • Organizing workflow and developing/overseeing filing systems (paper and digital)

  • Assist with catalog updates to ensure catalog accuracy.

  • Facilitate text and material orders.

  • Hire and supervise student assistants.

  • Coordinate office relocations

  • Collect and review internship and independent study paperwork

  • Coordinate exam scanning

  • Participate in service via staff or all-college committees.

  • Other duties as assigned.


    Education and/or Experience:

  • High School diploma/GED required, Bachelor's Degree preferred

  • Work experience in an academic setting

  • 3-5 years' administrative experience, preferably in higher education

  • Experience with large-scale event planning

    Technology Skills:

  • Microsoft Office Suite proficient

  • Ability to learn and effectively utilize the University's computing and workflow processes, scheduling software, etc.

    Human Relations Skills:

  • Excellent oral and written communication skills

  • Excellent organizational skills

  • Candidates must be willing and able to support and advance the University mission.

    To apply, please visit:


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