founded in 1831, is a diverse,
energetic liberal arts community where critical thinking and
practical idealism go hand in hand.
The Education Studies academic program is designed to help
students acquire a deeper understanding of education and its
relationship to society. In this position, you will be reporting to
the Chairs of the College of Education Studies ( CES ), providing
Administrative Assistant III support for all programs that fall
under the auspices of the CES .
- Manage and reconcile College budgets; submit student time,
student stipend requests, A/P vouchers, travel reimbursements, and
other financial transactions.
- Coordinate the logistics for center events (e.g. speakers,
exhibitions, talks) to include scheduling, publicity, room
reservations, travel, and catering arrangements.
- Coordinate travel accommodations and transportation for CoES
staff, faculty, and guests.
- Maintain department website and faculty/staff listservs.
- Assist in compiling course offerings using CourseLeaf. Liaise
with departmental staff to manage cross-listings; edit material for
course catalog and university publications.
- Coordinate payment and course-related logistics for Visiting
- Assist Chairs in coordinating tenure-track searches (e.g.,
maintaining records for outreach to candidates; preparing meeting
schedules for candidates).
- Maintain departmental social media presence.
- Manage general inquiries via email, phone, and in-person and
process incoming mail.
- Serve as building steward, maintain key inventory, distribute
keys, update building directories; maintain bulletin boards, check
and replenish classroom supplies on a daily basis and process work
orders as needed.
- Perform other related duties and projects as assigned.
This position is in the secretarial/clerical bargaining unit.
The position works 1365 hours per year, approximately 28 hrs. per
week for 43 weeks, with reduced hours during off-peak
Associates degree and 2 years related experience or an
equivalent combination of education, training, and
Intermediate knowledge of Microsoft Word (mail merge, tables,
and document management), Excel, and database management
Demonstrated ability to pay attention to detail.
Proven ability to be flexible and multitask on a daily
Effective communication skills.
Excellent customer service skills.
Demonstrated commitment to work within a diverse environment
and interact collegially with individuals of different
Previous experience working in an academic environment. Previous
budget management experience. Working knowledge of Microsoft Access
(or other comparable database software), WordPress, and Adobe
Create Cloud products.
Special Instructions to Applicants
The position is open until filled. For full
consideration please apply by July 11, 2022, when first review of
applications will begin.
Any and all offers to external applicants for an
administrative assistant or union position are contingent on the
candidate’s completion of a pre-employment background check
screening and computer skills assessment to the satisfaction of
Wesleyan requires all employees to be vaccinated against Covid 19
unless they meet the criteria for a medical or religious exemption.
New employees must be vaccinated prior to their start date. If an
employee needs an exemption for medical or religious reasons, they
must submit a request to Wesleyan and be approved before their
Wesleyan University, located in Middletown, Connecticut, does
not discriminate on the basis of race, color, religious creed, age,
gender, gender identity or expression, national origin, marital
status, ancestry, present or past history of mental disorder,
learning disability or physical disability, political belief,
veteran status, sexual orientation, genetic information or
non-position-related criminal record. We welcome applications from
women and historically underrepresented minority groups. Inquiries
regarding Title IX, Section 504, or any other non-discrimination
policies should be directed to: Alison Williams, Vice President for
Equity & Inclusion/ Title IX Officer, 860-685-3927, email@example.com.