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Administrative Assistant III - Art & Art History (.83 FTE)

Wesleyan University
Connecticut, United States
Salary Not Specified
Posted Date
Jun 27, 2022

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Position Type
Faculty Positions, Humanities, History, Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
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Wesleyan University, founded in 1831, is a diverse, energetic liberal arts community where critical thinking and practical idealism go hand in hand.

Position Details
The Department of Art and Art History is the administrative umbrella for two distinct major programs: art studio and art history. Majors within the department can be pursued in either or both areas.

This position will report to the Chair of the Department of Art and Art History, the administrative assistant is responsible for providing administrative support for the department chair (which rotates every year from one program to another) and support for the Art History Program.

Responsibilities include:
  • Assist with the preparation of reports and proposals; write correspondence and memorandums; create flyers, brochures, newsletters, etc.
  • Provide support for faculty searches, tenure and promotion cases, colloquia, and special projects as needed.
  • Perform a variety of administrative and secretarial services including: maintaining databases and generating reports and mailing lists, maintaining calendars and organizing meetings, managing office correspondence and procedures, and greeting and working with students, faculty, visitors, and other constituencies.
  • Maintain confidential files for faculty, department, and programs.
  • Manage/reconcile departmental budgets; process payroll, A/P vouchers, travel reimbursements, and other financial transactions.
  • Coordinate the logistics for all department and program events (e.g., speakers and lecture series) to include scheduling, publicity, room reservations, travel, and catering arrangements.
  • Assist in compiling course offerings using the Curriculum Development System; liaison with departmental staff to manage cross-listings, and edit material for course catalog and university publications.
  • Assign advisors to student majors, and update and maintain confidential student records.
  • Update and maintain website.
  • May oversee student workers.
  • Perform other duties as assigned.

This position is in the secretarial/clerical bargaining unit. This position works 35 hours per week for a total of 43 weeks with nine unpaid weeks during the summer.
Minimum Qualifications
Associates Degree and four years related experience or an equivalent combination of education, training and experience.
Demonstrated attention to detail.
Demonstrated proficiency in Word, Excel, and Outlook.
Demonstrated experience with database management applications.
Proven ability to manage multiple tasks.
Strong organizational skills.
Effective communication skills.
Demonstrated commitment to work within a diverse environment and interact collegially with individuals of different backgrounds.
Preferred Qualifications
Previous budget management experience.
Special Instructions to Applicants
The position is open until filled. For full consideration please apply by July 11, 2022, when first review of applications will begin.
Additional Information
Any and all offers to external applicants for an administrative assistant or union position are contingent on the candidate’s completion of a pre-employment background check screening and computer skills assessment to the satisfaction of Wesleyan University.

Wesleyan requires all employees to be vaccinated against Covid 19 unless they meet the criteria for a medical or religious exemption. New employees must be vaccinated prior to their start date. If an employee needs an exemption for medical or religious reasons, they must submit a request to Wesleyan and be approved before their start date.

Wesleyan University, located in Middletown, Connecticut, does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, political belief, veteran status, sexual orientation, genetic information or non-position-related criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX, Section 504, or any other non-discrimination policies should be directed to: Alison Williams, Vice President for Equity & Inclusion/ Title IX Officer, 860-685-3927,

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