founded in 1831, is a diverse,
energetic liberal arts community where critical thinking and
practical idealism go hand in hand.
The Department of Art and Art History is the administrative
umbrella for two distinct major programs: art studio and art
history. Majors within the department can be pursued in either or
This position will report to the Chair of the Department of Art and
Art History, the administrative assistant is responsible for
providing administrative support for the department chair (which
rotates every year from one program to another) and support for the
Art History Program.
- Assist with the preparation of reports and proposals; write
correspondence and memorandums; create flyers, brochures,
- Provide support for faculty searches, tenure and promotion
cases, colloquia, and special projects as needed.
- Perform a variety of administrative and secretarial services
including: maintaining databases and generating reports and mailing
lists, maintaining calendars and organizing meetings, managing
office correspondence and procedures, and greeting and working with
students, faculty, visitors, and other constituencies.
- Maintain confidential files for faculty, department, and
- Manage/reconcile departmental budgets; process payroll, A/P
vouchers, travel reimbursements, and other financial
- Coordinate the logistics for all department and program events
(e.g., speakers and lecture series) to include scheduling,
publicity, room reservations, travel, and catering
- Assist in compiling course offerings using the Curriculum
Development System; liaison with departmental staff to manage
cross-listings, and edit material for course catalog and university
- Assign advisors to student majors, and update and maintain
confidential student records.
- Update and maintain website.
- May oversee student workers.
- Perform other duties as assigned.
This position is in the secretarial/clerical bargaining unit. This
position works 35 hours per week for a total of 43 weeks with nine
unpaid weeks during the summer.
Associates Degree and four years related experience or an
equivalent combination of education, training and experience.
Demonstrated attention to detail.
Demonstrated proficiency in Word, Excel, and Outlook.
Demonstrated experience with database management
Proven ability to manage multiple tasks.
Strong organizational skills.
Effective communication skills.
Demonstrated commitment to work within a diverse environment and
interact collegially with individuals of different
Previous budget management experience.
Special Instructions to Applicants
The position is open until filled. For full
consideration please apply by July 11, 2022, when first review of
applications will begin.
Any and all offers to external applicants for an
administrative assistant or union position are contingent on the
candidate’s completion of a pre-employment background check
screening and computer skills assessment to the satisfaction of
Wesleyan requires all employees to be vaccinated against Covid 19
unless they meet the criteria for a medical or religious exemption.
New employees must be vaccinated prior to their start date. If an
employee needs an exemption for medical or religious reasons, they
must submit a request to Wesleyan and be approved before their
Wesleyan University, located in Middletown, Connecticut, does
not discriminate on the basis of race, color, religious creed, age,
gender, gender identity or expression, national origin, marital
status, ancestry, present or past history of mental disorder,
learning disability or physical disability, political belief,
veteran status, sexual orientation, genetic information or
non-position-related criminal record. We welcome applications from
women and historically underrepresented minority groups. Inquiries
regarding Title IX, Section 504, or any other non-discrimination
policies should be directed to: Alison Williams, Vice President for
Equity & Inclusion/ Title IX Officer, 860-685-3927, email@example.com.