Administrative Specialist, College of Health and Behavioral Sciences

Department
College of Health & Behavioral Sciences

Job Posting Title
Administrative Specialist, College of Health and Behavioral Sciences

Job Description

The position involves specialized and diverse administrative responsibilities and provides assistance to the Dean of the College of Health and Behavioral Sciences. Duties include management of the office, administration of college related communications, record management, and acting as a liaison and assisting with public relations and special projects. A successful candidate must have the ability to work independently, possess excellent interpersonal skills, and be highly detailed and organized. A position at this level is expected to demonstrate a high level of professionalism and maintain security and confidentiality of office documents, records, and information.

Minimum Qualifications: High School diploma or GED equivalency and two years of office experience or two years of post-secondary education.

Preferred Qualifications:

• Bachelor’s degree
• Experience working in a university setting
• Outstanding written communication skills
• Experience working with social media and webpage management
• Two or more years of professional experience in an office setting
• Experience with scheduling and meeting management
• Highly proficient with Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
• Budget management experience

Appointment Date: The start date will be determined after acceptance of an offer and successful completion of a background check.

Application Deadline: Review of applications will begin immediately and continue until the position is filled.

Salary: $15.06 per hour, plus benefits

Benefits: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/

Responsibilities:

• Coordinate communication between the Dean’s Office and the academic departments within the college.
• Maintain organized system of data and records to be easily shared with the dean and/or others.
• Plan, coordinate, and arrange meetings with multiple agencies or individuals.
• Assist department chairs and administrative assistants on a daily basis.
• Prepare personnel transactions and maintain records of personnel actions.
• Compose and prepare correspondence of a sensitive, confidential nature.
• Collect and analyze data to support college level decision making processes.
• Design and assist with newsletters, publications, and reports for distribution to public officials and/or general public.
• Prepare presentation materials, including graphic and design elements.
• Coordinate special events which includes securing appropriate facilities, resources, and materials.
• Maintain department budget by overseeing accounts and purchasing for the office.
• Plan travel arrangements and prepare travel reimbursements.
• Responsible for day-to-day written, electronic, and verbal communication for the Dean’s Office.

Application Process: To apply for this position, please visit https://fhsu.wd1.myworkdayjobs.com/CAREERS . Only electronic applications submitted through the webpage will be accepted.

Required Application Documents: Applicants should submit a cover letter, resume, and names and contact information for three professional references. Applicant documents should be submitted in one PDF.

If you have questions regarding the position, please contact:

Name: Jeff Briggs, Dean, College of Health and Behavioral Sciences

Email: jdbriggs@fhsu.edu

Phone: 785-628-4200

About the College:

The College of Health and Behavioral Sciences is home to challenging and exciting degree programs in the fields of allied health , communication sciences and disorders , health and human performance , nursing , psychology and social work . With 80 full-time faculty and 20 staff serving nearly 2700 undergraduate and graduate students, the departments offer programs that prepare students for careers in some of the fastest-growing occupations in the United States. Outstanding facilities, comprehensive and demanding curricula, and a reputation for innovation and excellence in teaching provide a framework for graduates to excel in their chosen field. In addition to discipline specific coursework, students have numerous opportunities to gain experience and knowledge through research projects, field trips, service-learning activities, teaching apprenticeships, internships, and student exchange. Students develop skills and competencies that prepare them to be practitioners, scientists, health care providers, educators, managers, and policy makers destined for key roles in the health and behavioral sciences.

Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.