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Accounting Specialist

Employer: Johns Hopkins University
Location: Maryland, United States
Salary: Salary Not Specified
Date posted: Jun 24, 2022

Position Type: Faculty Positions, Business & Management, Accounting & Finance, Administrative, Business & Administrative Affairs, Financial Affairs, Chief Business Officers & Vice Presidents
Employment Type: Full Time

PRIMARY PURPOSE: This position performs cash control, revenue reconciliation and management, and other accounting activities relating to contributions received throughout Development and Alumni Relations (DAR) for the Johns Hopkins Institutions. Verifies proper crediting and recording of contributions in SAP and Development accounting systems. Tracks and extracts financial data from various accounting and information systems to analyze and identify data or process irregularities for remediation, and to produce regular reports on Development cash operations and budgets. Exercises independent judgment and applies a working knowledge of internal and external standards, regulations, and applicable laws in the processing and resolution of non-routine accounting matters.

ESSENTIAL JOB FUNCTIONS:

Perform cash receipt deposit of contributions for various entities under the Johns Hopkins Institutions (University and Medicine)

Request check payments and initiate journal transfers between JH department or entities as needed

Executes reconciliation between bank/external vendor deposits, credit merchants, lockbox vendors, and other incoming cash receipt data, and records, classifies, and summarizes accounting transactions requiring knowledge of accounting policies, procedures, and systems within the department.

Selects correct accounts and revenue source/classification codes, and posts and verifies balance, debit, and credit entries

Compiles documents and verifies accuracy of work prior to posting receipts to the general ledger

Request establishment or deactivation of budget accounts for contributions, and create and maintain accounts in the development database

Checks JH ledgers and development database accounting transactions to locate and resolve discrepancies

Completes journal voucher entries and corrections to the general ledger and development database

Must apply a strong working knowledge of applicable laws/regulations/standards to assure that contribution and non-contribution revenue is recorded on the general ledger correctly.

Modifies SQL queries to create data file extracts and manipulates data to prepare for general ledger uploads

Reviews the cash receipts posted by other areas across the institutions for accuracy

Communicates with banks, general accounting, and other internal and external staff and vendors as needed to identify, research and resolve problems or discrepancies

Provides general and development accounting services and information to development and other institutional customers

Locates and compiles information, and assists in the development and production of management, narrative, and/or statistical reports for internal and external customers, including the daily internal control report

Assist in training new and temporary or seasonal staff and teammates in secondary responsibilities

Respond to inquiries and act as liaison between various institutional organization including the JHU or JHH Controllers offices, JHU/JHH Treasurer’s offices, departmental staff, or other contacts as needed

Special projects or tasks as needed in support of revenue management for Development

Candidate must have excellent oral and written communication, time management, organizational, and computation skills

Other duties as assigned

MINIMUM QUALIFICATIONS

High School/GED

Two years related experience.

Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

PREFERRED QUALIFICATIONS

Two years college with courses in accounting, business, or related field or Bachelor's degree in accounting, business, or related field

Prior work experience supporting accounting or finance operations in institutions of higher education, and/or experience supporting a development or advancement services team

Expert level with MS Office suite

Working knowledge of SAP

All applicants are expected to uphold the university’s core values which includes diversity and inclusion. All staff treat people with dignity and respect by being fair and consistent. We demonstrate an open-minded approach to understanding people regardless of their race, gender, age, national origin, religion, ethnicity, disability status or other characteristics. We show respect for the beliefs and traditions of others; encourage and promote practices that support cultural diversity; and discourage behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.

Classified Title: Accounting Specialist
Working Title: Accounting Specialist
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range:
Employee group: Full Time
Schedule: M-F 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: 01-MD:Homewood Campus
Department name: 10001639-Data Administration
Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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