Financial Assistant

Job Summary

Reporting to the Director of Administration and working closely with the Sponsored Research Team, the Financial Assistant provides financial and administrative support to the Statistics Department.
Auto req ID

58736BR

Job Code

400103 Accounting Assistant V

Location

USA - MA - Boston

Business Title

Financial Assistant

Sub-Unit

------------

Salary Grade

053

Time Status

Full-time

Union

55 - Hvd Union Cler & Tech Workers

Basic Qualifications

• Minimum of three years of relevant administrative work experience that includes financial or payroll responsibilities.
• Education beyond high school may count toward years of experience.

Additional Qualifications and Skills

• BA/BS degree including coursework in accounting is preferred.
• Demonstrated attention to detail and discretion with confidential information are required as is the ability to work independently as well as part of a team in a service oriented academic environment.
• Demonstrated strong oral and written communication skills are essential.
• Computer competency, demonstrated ability to learn and utilize multiple systems, and ability to manage data, including with Excel, for financial reporting is required.
• Work experience in an academic setting with a diverse constituency is strongly preferred.
• Harvard experience with Oracle financial applications, Concur, Peoplesoft, and HCOM systems is a plus.

Additional Information

We regret that Harvard University is unable to provide Work Authorization and/or visa sponsorship for this position.

This position is not eligible for fully remote work.

All formal offers will be made by FAS Human Resources.

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community.

Department

Statistics

Pre-Employment Screening

Identity

Schedule

35 hours per week

Job Function

Finance

Position Description

The Department of Statistics seeks a motivated and detail-oriented Financial Assistant to carry out a range of financial and payroll support responsibilities. This includes preparing the full range of departmental financial transactions and responsibility for temporary and student hiring, appointments, and associated payrolls. More specifically, Financial Assistant will:

Prioritize financial requests and prepare a full range of financial transactions; vendor/payee setup, create purchase orders and payment/reimbursement requisitions, work directly with faculty members to facilitate their corporate card and business expense reports in Concur and with students and visitors on business expense reimbursements and payments. Review invoices and reimbursement requests for compliance with University policies and accuracy of account coding.
Become a subject matter expert on financial, procurement, travel and expense reimbursements (including payments to foreign nationals), and payment policies and procedures, which requires communicating regularly and effectively with faculty, staff, students, visitors, and vendors.
Carry out a diverse range of responsibilities that support departmental temporary and student appointments. Meet with appointees for I-9 documentation, prepare/submit appointments, changes in status, and terminations, approve timesheets, run/monitor/file associated payroll reports, and initiate corrective payroll actions.
Run financial reports and monitor expenditures according to defined budgets, assist with monitoring fund balances, actively participate in year-end financial close, and maintain financial files.
Provide general administrative support for departmental faculty, programs, projects, and events as needed, which requires adjusting to shifting priorities.
Facilitate and reconcile annually the petty cash account & process POI appointments.
Serves as a PCard reviewer for admin team cardholders and reviews their charges in Oracle/PCard.
Prepares journal entries, credit vouchers, and cash receipt requests for incoming wires.
Reconciles monthly detailed listings with payment documents in financial files; researches missing documents and troubleshoots issues.
Runs financial reports in HART and assists with fiscal year-end closing activities.

School/Unit

Faculty of Arts and Sciences

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Working Conditions

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.