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Executive Director - Grants Development & Compliance

City Colleges of Chicago
Illinois, United States
Salary Not Specified
Posted Date
Jun 27, 2022

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Position Type
Administrative, Academic Affairs, Faculty Affairs, Institutional Research & Planning, Business & Administrative Affairs, Development & Advancement, Grants & Contracts, Executive, Executive Directors
Employment Level
Employment Type
Full Time
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Reporting to the Vice President of Institutional Effectiveness, the Executive Director, Grants Development and Compliance leads the college’s grant planning and development process, identifying funding sources and grant opportunities; developing and writing grant proposals; and coordinating with the district’s Office of Institutional Advancement to submit completed proposal/ application on behalf of the college.

The Executive Director, Grants Development and Compliance also direct and manages the work of Directors- Grants Administrations accountable for the implementation and management of grants including the reporting and close-out of grants in compliance with grant funding agencies and CCC policies.

About the College: Malcolm X College, the iconic and historic institution on the West Side of Chicago, strives to deliver quality, affordable educational opportunities that prepare students to pursue further college or a career in a rapidly changing and diverse global economy. Our mission is “…to provide accessible liberal arts and health-focused education that fosters personal and professional achievement”. We achieve this mission by operating in accordance with our core values, namely Accountability, Community, Diversity, Empowerment, Learning, and Respect. We believe it is our adherence to these values that drives our success and, therefore, the success of our students.

Malcolm X College and its satellite site, the West Side Learning Center, offer associate degrees, short-term certificate programs, professional and personal development courses, and GED and ESL programs. Located near the Illinois Medical District (and in the heart of the Austin and West Garfield communities via the West Side Learning Center), Malcolm X College partners with industry and university leaders to ensure students build relevant skills in the fast-growing healthcare field. Malcolm X College is committed to ensuring all of its students achieve their goals, whether transferring to a bachelor’s degree program or heading straight into the workforce.

Malcolm X College continues to strive to ensure student success by supporting our instructional practices with strong academic supports as well as initiatives to address non-cognitive impacts to student progression, retention, and completion.

  • Works collaboratively with college administrators, faculty and staff in managing the life cycle of grants, including pre-award, post-award and grants management.
  • Guides and provides expertise to college administrators, faculty and staff to support their grant writing work; provides institutional knowledge of the college to assist grant writing team in completing applications.
  • Oversees the college’s grant writing and preparation work to ensure the submission of timely and competitive grant applications to the district’s Office of Institutional Advancement for approval and submission to funders.
  • Directs the work of Directors – Grants Administration engaged in managing the post-award phase of the grant’s lifecycle, developing and implementing work plans to execute the activities and expend the funds of the grant in accordance with the terms and conditions of the grant award.
  • Monitors and provides guidance on establishing processes to track the progress of grants’ program achievements, submit required programmatic and fiscal reports, and meet other requirements in compliance with grant agreements and reporting requirements.
  • Researches federal and state grant opportunities. Conducts prospect research of private foundations and corporations to identify opportunities for private sector funding of college’s health sciences programs.
  • Writes grants/proposals and completes grant applications in close collaboration with college administrators, faculty and staff.
  • Utilizes technology (systems and databases) to monitor grants compliance reporting and performance, including progress towards achieving objectives. Identifies expiring grants and deadlines and work with appropriate staff to determine eligibility for extensions or modifications.
  • Conducts workshops and advises college administrators and faculty on the grant writing, preparation and submission process.
  • Provides regular written updates and communications (i.e. newsletters) to private donors.
  • Arranges and schedules tours of college facilities given by senior leaders with corporate donors, foundation officers and other private sector donors.
  • Assists with development and fundraising projects as requested.
  • Other duties as required.
  • Master’s degree or higher from an accredited college or university
  • Seven years of program, grant or project administration work experience
  • Experience in securing and managing grants from federal, non-profit and private foundations highly desirable
  • Consideration will be given to candidates with an equivalent combination of training and experience
  • Demonstrated knowledge and experience implementing projects in a complex organization
  • Experience working in a large, urban community college setting or an institution of higher education highly desirable
  • Robust understanding of federal grant rules and accounting procedures
  • Excellent interpersonal, oral and written communication skills
  • Strong leadership skills
  • Excellent organizational and project management skills
  • Ability to work within a culturally diverse environment
  • Proficient in the use of Microsoft Office (Word, Excel, PowerPoint)
WE OFFER : Excellent health benefits at a low cost; Investment plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation, holidays, personal and sick days; Tuition Reimbursement. For a more detailed overview of benefits please visit our benefits page.

For the third time in four years, Malcolm X College was selected as a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication. MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

Chicago residency is required for all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago!

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