The Benefits Manager is responsible for the administration of our
employee health and welfare programs. The Benefits Manager will use
an innovative and inclusive approach to administering a total
rewards program that will allow Bates to attract, retain, engage
and motivate its workforce by ensuring that our programs are
inclusive, innovative, cost-effective, efficient, and
Benefits Program Management
Benefits Reporting and Compliance
- Manages the health and welfare benefits and retirement
programs, which include 401(a), 403(b) and 457 retirement plans,
group medical, dental, and life insurance plans, disability plans,
flexible spending accounts, work/life services, etc., from a
strategic and plan design perspective.
- Evaluates, plans, and administers the college’s benefits
programs; analyzes benefits plan design; assesses the effectiveness
- Working with our benefits broker, tracks market innovations,
gathers quotations, develops cost estimates, and makes
recommendations to management of additional, and alternative
benefits (employer and employee-paid options).
- Leads the development and implementation of changes and
improvements to benefits programs.
- Assess and recommend any revisions to benefit plans and
programs to ensure equitable access to and benefit from plan
designs and programs.
- Monitors the benefits budget and reports on trends and
- Manages the college’s relationship with benefits consultants,
vendors of benefits plans, legal and actuarial consultants, record
- Oversees and ensures the quality of benefits proposals,
negotiations with insurance carriers, and administration of
contracts or other agreements involving employee benefits.
- Counsels faculty on the early retirement and career transition
plan and the post-retirement medical benefits plan.
- Oversees the college’s participation in benefits surveys
conducted by other organizations (e.g. CUPA-HR, Colgate, The Survey
- Regularly reviews and improves workflows to ensure accurate and
efficient processing of all benefit changes.
- Conducts periodic audits of benefits policies and procedures,
plan documents, and summary plan descriptions.
- Oversight of all employee leaves, including FML and ADA.
- Ensures all benefits programs, policies and practices are in
compliance with ERISA, COBRA, FMLA, ACA, GINA, Maine leave
programs, HIPAA, and other applicable federal and state laws and
- Maintains up-to-date plan documents for all benefit plans.
- Organizes the preparation of reports and applications required
by law to be filed with federal and state regulatory agencies
(5500s and SARs, etc.)
- Reviews and analyzes changes to state and federal laws
pertaining to benefits, and reports necessary or suggested changes
to College leadership and trustees.
- Develops procedures and programs to facilitate proper, complete
and equitable access and utilization of all benefit programs for
- Handles unique or complicated benefit inquiries and resolves
concerns and complaints to ensure quick, equitable, courteous
resolution for employees.
- Establishes regular protocol for communication of benefit plans
to ensure employees remain aware of all appropriate plans, updates
- Drafts appropriate benefits communication documents to market
and highlight the relative value of the benefits package to aid in
the recruitment and retention of the best possible faculty and
staff such as the annual benefit brochure, total compensation
statement annual enrollment communications, etc.
- Leads employee benefit seminars as appropriate.
- Supports and oversees the development, marketing,
implementation, and administration of the campus wellness
- Integrates wellness activities with the overall benefits
program and facilitates coordination with other college department
efforts to support a healthy and safe campus community.
- Bachelor’s degree required.
- Master’s degree in HR, Statistics or other related field
- Graduate course work in job related topics helpful.
- Certified Benefits Professional (CBP) or Certified Employee
Benefits Specialist designation preferred.
Skills and Knowledge
- 6+ years of experience in benefits design, implementation,
administration, and compliance.
- Familiarity with the academic environment and higher education
- Unwavering dedication to customer service, innovation, and
having fun at work.
- Excellent communication (written, verbal and presentation)
- Strong presentation skills and ability to develop dynamic
- Excellent analytical and problem solving skills; ability to
synthesize complex or diverse information.
- Ability to work independently and handle multiple priorities
with minimal supervision.
- Impeccable organizational (time, task, project management)
skills and ability to coordinate resources and staff within the
- Proficiency in basic data management systems and basic computer
applications (e.g., Word, Excel, PowerPoint).
- Willingness and ability to learn additional applications as
- Ability and willingness to work weekends, evenings and other
- Demonstrated commitment to diversity and inclusivity and to
serving the needs of a culturally and educationally diverse and
Bates College offers competitive salaries, excellent benefits
(health, dental, sick leave, 24 days of vacation, 2 personal days,
12 paid holidays, dependent care subsidy, free parking, access to
library and athletic facilities & more) and a supportive,
collegial environment in a drug- and smoke-free workplace.
Equal Employment Opportunity Statement:
Bates College is committed to the principle of equal opportunity
and providing an educational and work environment free from
discrimination. The college prohibits discrimination on the basis
of race, color, national or ethnic origin, religion, sex, sexual
orientation, gender identity or gender expression, age, disability,
genetic information or veteran status and other legally protected
statuses in the recruitment and admission of its students, in the
administration of its education policies and programs, or in the
recruitment of its faculty and staff. Bates College adheres to all
applicable state and federal equal opportunity laws and
regulations. All college faculty, staff, students, contractors,
visitors, and volunteers are responsible for understanding and
complying with the Non-Discrimination Policy.
Inquiries concerning the college’s policies, compliance with
applicable laws, statutes, and regulations (such as Title VII,
Title IX, and ADA/Section 504), and complaints may be directed to
Gwen Lexow, Title IX Officer, 207-786-6445 or via email at firstname.lastname@example.org
Bates is internationally recognized as a leading liberal arts
college, attracting 2,000 students from across the U.S. and around
Since 1855, Bates has been dedicated to educating the whole person
through creative and rigorous scholarship in a collaborative
residential community. Committed to opportunity and excellence,
Bates has always admitted students without regard to gender, race,
religion, or national origin.
Cultivating intellectual discovery and informed civic action, Bates
prepares leaders sustained by a love of learning and zeal for
responsible stewardship of the wider world. Bates engages the
forces — intellectual trends, demographic changes, and technology —
that are transforming higher education and the world into which our
Bates has highly competitive admissions, graduates over 90 percent
of its entering students, and more than half of its alumni earn
graduate degrees. Bates employs 200 faculty members and 550
The college is proud of deep roots in the Lewiston/Auburn
community, Maine’s second-largest urban area with a population of
approximately 65,000. Bates is located on a beautiful, 133-acre,
traditional New England campus in Lewiston, an emerging city with
an entrepreneurial climate, a lively arts scene, and a dynamic
business community. Bates is 35 miles north of Portland, 140 miles
north of Boston, and 350 miles north of New York City.
Aug 02 2022 Eastern Daylight Time