Administrative Assistant II

Syracuse University
New York, United States
Salary Not Specified
Posted Date
Jun 23, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
Posting Details

Posting Details

Job # 038561 Department Code 22010-1240 Department Maxwell Job Title Administrative Assistant II Location Syracuse Pay Range Commensurate with Experience Staff Level S4 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
Provide professional front desk reception, manage departmental operating budget and reconcile credit card statements. Academic advising for new major declaration students in all aspects of the program curriculum. Provide administrative support to the Chair and maintain website. Qualifications
Bachelor’s degree required. Prefer experience with undergraduate advising. Job Specific Qualifications Responsibilities
  • Provide professional front desk reception welcoming more than 400 majors, faculty, and all other visitors to the Program, assist with general Program questions, and answer the main phone line. Address all inquiries to appropriate staff; direct students to resource room. Ensure equipment is in working order and equipment supplies are on hand; carry out morning opening and evening closing procedures. Administrative support for department initiatives, i.e. special events, reserving rooms, technology for classroom, technology for speakers, postings to calendars, photographer, Printing Services, catering, Physical Plant, DPS .
  • Prepare budgets. Monitor revenue and expenses for departmental accounts. Reconcile credit card statements for review and approval for department. Prepare paperwork for payroll of department; authorized signer for payroll and financials. Prepare report budgets and reports for co-curricular funding for students to attend Model UN conference(s) in NY and DC, Naval Academy of Foreign Affairs Conference, International Relations Learning Community’s trip to the UN, and the Student Council of Foreign Affairs Conference at West Point. Submit co-curricular request and prepare final reports.
  • Academic advising. Meet primarily with new major declarations. Properly advise students in all aspects of the program curriculum, and process declaration paperwork. Participate in the formulation of advising rubrics for new majors and minors. Maintain awareness of curricular changes within the IRP and in CAS . Attend training as appropriate for academic advisors.
  • Support Chair and advising staff by maintaining IRP databases and files by accurately and productively inputting data on new students and updating records; manage approved courses database; prepare and maintain hard copy files of student records; adhere to FERPA laws.
  • Provide administrative support to the Chair by providing a variety of departmental information in an accurate and timely manner; manage the Chair’s calendar; assist Chair as liaison to other University programs and department offices, etc.
Physical Requirements Tools/Equipment Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link Job Posting Date 06/23/2022 Application Deadline Full Consideration By Job Category Staff Message to Applicants

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