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Financial Professional

Employer
University of Colorado Boulder
Location
Colorado, United States
Salary
Salary Not Specified
Date posted
Jun 24, 2022


Job Summary

The Paul M Rady Department of Mechanical Engineering encourages applications for the Financial Professional! The Financial Professional is an integral part of the Mechanical Engineering Department providing financial administration for the department. Reporting to the Financial Manager, this position is primarily responsible for providing financial management and faculty support including contract and grant management, accounting and finance, procurement, and travel and expense reimbursement. This position communicates rules, provides training, corrects transactions and ensures completion of financial records. Work includes assessing the efficiency of departmental reporting and tracking procedures and recommends revisions as necessary. In addition, this position will provide supplemental support for the department. Proof of eligibility to work in the United States must be produced within three (3) days of hire.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Paul M. Rady Department of Mechanical Engineering is pioneering scientific breakthroughs, launching innovative technologies and educating creative engineers that will solve today's societal challenges by improving human health, enabling security and promoting sustainability.

What Your Key Responsibilities Will Be

Contracts and Grant Management
  • Perform project budget oversight including monitoring, tracking and/or reconciling transactions, projections, variances and payroll funding distributions; preparing and submitting budget revisions and funding updates; providing financial spreadsheets, summaries and reports; and meets regularly with the Principal Investigator and/or Financial Manager.
  • Provide proposal and award advisement including assisting with preparation of budgets and narratives for grant applications, resource and fund management; and offers procedural and regulatory advisement in alignment with sponsor, Federal, State, and university requirements to ensure compliance.
  • Perform post-award tasks including purchasing goods and services; creating subcontract standing purchase orders; monitoring project end dates; requesting extensions and supplemental funding as needed; requesting additional speedtypes and allocating the appropriate budget; and aiding in the award closeout process.
  • Review awards terms and conditions to build spreadsheets to track reporting deadlines for financial management. Communicates all deadlines and award conditions with each PI and ensures all reporting timelines are met.
  • Manage and maintains complete regulatory files, including approval and sponsor correspondence.
  • Assist with sponsored project close out procedures; removes unallowable charges from projects; ensures projects have posted for close out; reviews closing projects 90, 60 and 30 days prior to project end date and to complete close out tasks recommended by University Controller’s Office.
  • Review sponsored project charges are allowable, applicable, and allocable to the project based on the Code of Federal Regulations Uniform Guidance (UG) and University Department policies and procedures, under the direction of the Finance Manager.
  • Work cooperatively with Principal Investigator (PI) and departmental staff, as well as other campus departments and personnel (such as Campus Controllers Office (CCO), Office of Grants and Contracts (OCG), and Procurement Service Center (PSC).
  • Participate in training in the area of business practices, university, and state regulations, and the use of data processing systems, as assigned.
  • Create department tools and resources to assist faculty and staff to streamline project management.
  • Provide additional contract and grant management support to Mechanical Engineering faculty as needed.
Accounting and Finance Administration
  • Perform standard accounting functions to support budget, accounts payable, accounts receivable, procurement, and travel and expense reimbursement activities including preparation of journal entries; verification of accounting codes and fund assignments; month-end, quarter-end and year-end closes; reconciliations and audits; data collection, analysis and retention; reporting and records management.
  • Conduct research and provides resolution to sophisticated accounting problems, including investigation and analysis of data to ensure accuracy and completeness and performs corrective actions.
  • Ensure fiscal operations in accordance with Federal, State, and university fiscal policies and procedures.
  • Support the design of projections in such a way as to simulate an impact of different variables on the budget.
  • Help monitor position data for department personnel (i.e. faculty, researchers, graduate students, and undergraduate students).
  • Process payroll expense transfers and funding distribution changes.
  • Work closely with PIs on internal and external sales activities. Helps with invoicing customers.
  • Collect appointment information for graduate students (academic year and summer) and faculty research summer salary for processing.
  • Identify speedtypes for FedEx shipments and communicate with Accounting and Business Services in order to resolve billing issues.
  • Receive, complete, and log cash deposit forms, obtains necessary information and takes the deposits to the cashier’s office.
  • Provide accounting and finance support to department as needed.
Travel and Expense Reimbursement
  • Prepare, reconcile and submit travel expense reimbursement reports which involves gathering and assuring appropriate receipts and documentation are included and ensuring expenses are allocated to appropriate accounts.
  • Coordinate event registrations and logistics, which could include booking airfare, hotel, transportation, etc.
  • Collect travel authorization forms and submits them to Finance Manager for approval prior to department personnel travel.
  • Obtain receipts and documentation, prepares and submits non-employee travel reports.
  • Provide information and the process to department personnel in order to apply for a travel card. Collects, closes, and destroys travel cards upon employee termination.
  • Provide travel and expense reimbursement support.
Procurement
  • Purchase goods and services including performing research to ensure costs for goods and services are reasonable, appropriate, allocable and within compliance; coordinates the issuance of purchase orders and gathers all documentation needed for processing; processes payments using procurement card, purchase orders, or payment vouchers; and tracks and verifies delivery of goods and services.
  • Provide clear and concise business purposes for each expense; have a basic understanding of the types of costs that are allowable on a sponsored project; verify that adequate budget is available in the speedtypes being charged before completing a report; notify the employee to review and submit.
  • Request Marketplace Shopper access for department personnel.
  • Monitor and process Honorariums, Scope of Work (SOW), and Visa fees routed through the department.
  • Send equipment requisitions to Senior Financial Professional for logging and tracking.
  • Monitor and reconcile procurement card expenses, assuring appropriate receipts and documentation are provided and participates in the preparation of reports.
  • Provide procurement support to department as needed.
Other Department Financial Duties
  • Develop ways to improve the efficiency of data collected through systems and subsystems. Assist the Finance Manager in the creation, review and maintenance of department finance policy and procedures.
  • Work with the finance team and department HR Professional to help with hiring, supervising, and onboarding of student assistants.
  • Assist with supervising student assistants by coaching, conducts training, and provides day-to-day management of professional development and feedback; approves bi-weekly timesheets and any disciplinary action as needed.
  • Participate in professional development activities.
  • Help cover tasks done by other team members when those team members are out of the office.
  • Undertake other duties and responsibilities, as assigned.
What You Should Know

All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement . New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

What We Can Offer

Salary range is $53,000 - $57,000. Relocation assistance is available within CEAS.

Benefits
The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be ambitious. Be encouraged. Be Boulder.

What We Require
  • Bachelor's degree in accounting, finance, business or related field from an accredited university. Equivalent combination of education and experience may substitute.
What You Will Need
  • Demonstrated effectiveness in written and oral communications, collaboration and problem solving.
  • Proven understanding and application of internal control principles.
  • High-level computer skill proficiency in Microsoft Office Suite (particularly Word and Excel) and databases.
  • Solid organizational skills and attention to detail. Ability to work independently as well as on a team.
What We Would Like You To Have
  • Two years of progressively responsible experience in accounting, finance, and/or business administration in a sophisticated environment that includes budgetary responsibilities.
  • Proven understanding and application of internal accounting control principles, as well as generally accepted accounting principles (GAAP).
  • Solid understanding of PeopleSoft Finance and HR, and Cognos Reporting.
  • Knowledge of administrative, budgetary, and fiscal principles and practices in a higher education environment, including budgeting and fund accounting.
  • Solid understanding of accounting and budgeting in all funds (general, auxiliary, gift, grant, and plant) as well as an understanding of the CU Foundation accounting system.
  • Proven ability to build and maintain effective and trusting working relationships with faculty, administrators, and staff.
  • Sensitivity to and appreciation of cultural, political and geographical differences, with ability to work well with faculty, staff and students from around the world.
Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by July 10, 2022, for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: recruiting@colorado.edu


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