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Administrative Assistant II

Syracuse University
New York, United States
Salary Not Specified
Posted Date
Jun 24, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
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Posting Details

Posting Details

Job # 038581 Department Code 22450-2250 Department Falk College Job Title Administrative Assistant II Location Syracuse Pay Range Commensurate with Experience Staff Level S4 FLSA Status Non-exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
The Administrative Assistant is responsible for assisting the director, faculty, staff, and students by performing a variety of professional and administrative tasks that facilitate the day-to-day and long­ term operations in the Nutrition Science and Dietetics programs in the David B. Falk College of Sport and Human Dynamics. The work requires the use of considerable independent judgment and discretion in support of the work efforts in the Nutrition Science and Dietetics Programs and Falk College. This position requires frequent collaboration with other departments and may be asked to take on tasks in support of academic programming, projects, or initiatives. Qualifications
Bachelor’s Degree and 3-5 years of administrative experience in higher education or an equivalent combination of education and experience. Job Specific Qualifications
PeopleSoft (Critical) Micro Soft Office (Word, Excel, Publisher) Familiarity with University course scheduling and curriculum processes and budget reconciliation processes Organizational
Skills Works without Supervision Interpersonal Communication Skills Responsibilities
  • Faculty Support: Assist faculty with day-to-day operations such as room reservations, VIP parking, etc. Compile syllabi two weeks into every semester and send to Dean’s Office. Attend program faculty meetings and prepare minutes. Provide administrative support to the program directors and the faculty including planning and implementing all functions, retreats, opening weekend events, luncheons, speakers, special events, special programs, etc. Distribute and coordinate all incoming graduate applications for graduate committee review. Assist with all forms necessary for assistantship, tuition credits and other graduate awards. Edit handbooks for specialized programs in the academic unit. Actively participates as a coordinator in departmental faculty search process.
  • Student Support: Assign advisors for incoming students and transfers. Create and maintain databases to manage student information. Maintain undergraduate and graduate advising files in office and listservs. Assist students with registration, assigning permission numbers for courses as needed. Assist students in the completion of academic forms.
  • Support Accredited Programs: Provide administrative support to the accredited dietetics programs. Work with the directors of these programs to submit accreditation documents and assist in tracking required competencies. Assist in organizing and implementing annual advisory board meetings and student interviews.
  • General Office Duties: Independently manages and oversees the daily operations of the NSD programs to maintain a positive and professional atmosphere. Maintain email correspondence for all list serves. Functions as the department’s contact person for all email and telephone inquiries/questions. Serves as Department liaison for students, the College, the University, and the public. Responsible for the NSD program’s class scheduling (PeopleSoft system maintenance, room assignments, senate curriculum forms and procedures). Annually manage student award selections, distribution of announcement of awards, and submission of student award information to the Dean’s office.
  • Program Finances: Arrange for payment of all program bills. Reconcile monthly budget and Pro-card statements. Complete Requests to Expend forms. Order office supplies.
Physical Requirements Tools/Equipment Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEOC
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link Job Posting Date 06/24/2022 Application Deadline Full Consideration By Job Category Staff Message to Applicants
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