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Administrative Assistant

Employer
Missouri Western State University
Location
Missouri, United States
Salary
Salary Not Specified
Posted Date
Jun 24, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Conference & Special Event Administration
Employment Level
Administrative
Employment Type
Full Time
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Posting Details

Position Information

Position Title

Administrative Assistant

Job Description

The Administrative Assistant assists in the daily operational management of the Career Development Center, including budgeting, customer service, and administrative support duties.

ESSENTIAL DUTIES :
These duties are a representative sample of the types of duties and level of responsibilities that will be required; and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job related tasks other than those specifically presented in this description.

• Serves as initial contact, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
• Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; schedules and prepares for meetings and/or special events.
• Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
• Serves as operational liaison to other departments, campus, and community
• Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
• Assists in the coordination and publicity of departmental activities and events, including the design of brochures, newsletters, or invitations.
• Performs other duties of a similar nature or level.

Knowledge and Skills and Abilities:
Representative, but not all-inclusive, of knowledge, skills and abilities to perform the job competently.
• Office principles and practices
• Budgeting principles
• Basic mathematics
• Customer service
• Computer and basic office equipment
• Proficient in Microsoft Office programs and other general office programs and equipment. (some positions require knowledge of specific operating system and HTML )
• Grammar and writing formats
• Organizational skills
• Problem solving
• Ability to multitask with attention to detail
• Research, preparation, and analysis of data
• Communication as applied to interaction with students, coworkers, supervisor and the general public
• Thinks constructively and initiates appropriate action to solve problems
• Strong interpersonal relationships and communication skills
• Dependable

Required Qualifications

High School diploma or GED ; one year of specialized training in administrative support or a related field; three years of administrative support or related office experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Preferred Qualifications

None

Physical Demands

Sedentary work; exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

FLSA

Non-Exempt

Additional Demands

Hours of Work

Monday – Friday 8 a.m. to 4:30 p.m.

Posting Detail Information

Posting Number

S479P

Open Date

06/24/2022

Priority Deadline

07/05/2022

Open Until Filled

Yes
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