Fiscal Coordinator 2
Administrative/Office Support, Architecture/Art/Design, Business
College of Design, Dean's Office
Fiscal Coordinator 2
Appointment Type and Duration:
$27.89 - $42.79 per hour
Review of Applications Begins
July 12, 2022; position open until filled.
Special Instructions to Applicants
Please complete an online application. You will be asked to provide
names and contact information for three professional
The College of Design (DSGN) is composed of three schools and one
independent department: the School of Architecture &
Environment; the School of Planning, Public Policy and Management;
the School of Art + Design; and the Department of the History of
Art and Architecture. One of six professional schools or colleges
at the University of Oregon, DSGN has over 100 tenure related and
approximately 80 non-tenure-related faculty. These faculty drive
undergraduate and graduate degree programs that enroll more than
1500 undergraduate majors and 500 graduate students, and contribute
to the broad liberal arts education of another 2000 students. DSGN
runs an overall operating budget of $25.5 million with operations
in both Eugene and Portland.
The Dean's Office is the central administrative unit of the College
of Design and is comprised of six offices: Dean's Office, Student
Services, Facilities Support Services, Communications, Development,
& the Portland Administration Office.
The Fiscal Coordinator 2 in the College of Design provides critical
reporting and account reconciliation support for units in the
Dean's Office Organization, and in support of goals of the Dean's
Office as assigned by the Assistant Dean for Finance and
The position provides support for financial data entry and
reporting including but not limited to:
- monthly reports to Assistant Dean and some college faculty to
update the status of accounts;
- frequent reconciliation of stateside gift indexes, preparation
of fund transfers from the UO foundation to the University, and
- tracking updates that impact overall forecast and input as
- ability to report on cash and fund balances for income
- processing internal transfers of funds for the College
- assisting with internal award submissions, letters, and fund
management, helping faculty and staff to understand what is
allowable by award and account type. Storing and organizing
financial and administrative documentation for record keeping for
college level internal awards.
This position reports directly to College of Design Assistant Dean
of Finance and Operations.
- Twenty-four (24) quarter, 16 semester or 240 clock hours of
accounting courses and three years of *accounting experience; OR a
CPA or PA certificate and three years of *accounting
*Accounting experience must include at least 8 of the
creating policies and procedures for fiscal operations;
assuring that accounting system reflects program/agency
analyzing impact of regulations/changes on accounting budgeting
assuring fiscal transactions comply with accepted accounting
practices, policies, and procedures;
formulating and recommending corrective actions as well as
accounting system improvements;
developing and monitoring system generated reports,
preparing and distributing a variety of fiscal reports;
applying computer spreadsheets and accounting software;
responsibility for an organization's total accounting
knowledge of governmental and fund accounting;
analyzing and interpreting financial data;
applying audit standards to internal procedures;
communicating technical material orally and in writing;
solving accounting system and application problems;
preparing budgetary and GAAP financial statements;
ensuring compliance with federal/state laws and administrative
- Commitment to and experience with promoting and enhancing
diversity and equity.
- Ability to be effective and collaborative in an
interdisciplinary team environment and with a variety of
stakeholders, including faculty, staff, and students.
- Ability to meet deadlines, anticipate needs, manage and
prioritize multiple tasks or projects, follow through, and work
independently without supervision, while handling frequent
interruptions and shifting priorities.
- Ability to manage stressful situations with tact and diplomacy
and to use sound judgment and initiative, particularly as it
relates to handling sensitive and/or confidential
- Excellent organizational, problem-solving, and time management
skills, with excellent attention to detail.
- Resourcefulness, innovative thinking, and ability to improve
- Effective communication skills.
- Strong analytical and critical thinking skills and ability to
analyze, summarize, and effectively present data.
- Ability to analyze and develop fiscal
- Proficiency with MS Office applications such Word, Excel,
PowerPoint, and Outlook (or similar programs).
- Experience managing and tracking operational budgets, pulling
on-demand reports/data queries, and creating summaries as
- Experience auditing labor and supply expenses and submitting
corrections when needed.
- Advanced knowledge of accounting concepts and experience in
purchasing, contracting, payroll, and financial analysis in higher
education or fund accounting environment.
- Experience in higher education or a similarly complex
organization and understanding of related organizational
structures, policies, and procedures; emerging issues in higher
education; familiarity with relevant Oregon Administrative Rules
(OAR) and policies.
- Experience with procurement/travel cards and expense reports,
and/or experience with employee travel management.
- Intermediate to Advanced level Excel Skills.
- Experience with UO software platforms such as Banner and
- Experience with workflow planning and use of Smartsheet.
FLSA Exempt: No
All offers of employment are contingent upon successful
completion of a background inquiry.
This is a classified position represented by the SEIU Local 503,
Oregon Public Employees Union.
University of Oregon students and employees are required to be
fully vaccinated against COVID-19. For additional information see:
The University of Oregon is proud to offer a robust benefits
package to eligible employees, including health insurance,
retirement plans, and paid time off. For more information about
benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative
action institution committed to cultural diversity and compliance
with the ADA. The University encourages all qualified individuals
to apply, and does not discriminate on the basis of any protected
status, including veteran and disability status. The University is
committed to providing reasonable accommodations to applicants and
employees with disabilities. To request an accommodation in
connection with the application process, please contact us at
email@example.com or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex,
national or ethnic origin, age, religion, marital status,
disability, veteran status, sexual orientation, gender identity,
and gender expression in all programs, activities and employment
practices as required by Title IX, other applicable laws, and
policies. Retaliation is prohibited by UO policy. Questions may be
referred to the Title IX Coordinator, Office of Civil Rights
Compliance, or to the Office for Civil Rights. Contact information,
related policies, and complaint procedures are listed on the
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an annual report on campus security and fire safety programs and
services. The Annual Campus Security and Fire Safety Report is
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To apply, visit https://careers.uoregon.edu/en-us/job/529727/fiscal-coordinator-2