Fiscal Coordinator 2

Employer
University of Oregon
Location
Oregon, United States
Salary
Salary Not specified
Posted Date
Jun 27, 2022

View more

Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Administrative
Employment Type
Full Time


Fiscal Coordinator 2

Job no: 529727
Work type: Classified Staff
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Architecture/Art/Design, Business Administration/Management

Department: College of Design, Dean's Office
Classification: Fiscal Coordinator 2
Appointment Type and Duration: Regular, Ongoing
Salary: $27.89 - $42.79 per hour
FTE: 1.0
Review of Applications Begins
July 12, 2022; position open until filled.
Special Instructions to Applicants
Please complete an online application. You will be asked to provide names and contact information for three professional references
Department Summary
The College of Design (DSGN) is composed of three schools and one independent department: the School of Architecture & Environment; the School of Planning, Public Policy and Management; the School of Art + Design; and the Department of the History of Art and Architecture. One of six professional schools or colleges at the University of Oregon, DSGN has over 100 tenure related and approximately 80 non-tenure-related faculty. These faculty drive undergraduate and graduate degree programs that enroll more than 1500 undergraduate majors and 500 graduate students, and contribute to the broad liberal arts education of another 2000 students. DSGN runs an overall operating budget of $25.5 million with operations in both Eugene and Portland.

The Dean's Office is the central administrative unit of the College of Design and is comprised of six offices: Dean's Office, Student Services, Facilities Support Services, Communications, Development, & the Portland Administration Office.
Position Summary
The Fiscal Coordinator 2 in the College of Design provides critical reporting and account reconciliation support for units in the Dean's Office Organization, and in support of goals of the Dean's Office as assigned by the Assistant Dean for Finance and Operations.

The position provides support for financial data entry and reporting including but not limited to:
  • monthly reports to Assistant Dean and some college faculty to update the status of accounts;
  • frequent reconciliation of stateside gift indexes, preparation of fund transfers from the UO foundation to the University, and gift reimbursements;
  • tracking updates that impact overall forecast and input as requested,
  • ability to report on cash and fund balances for income accounts,
  • processing internal transfers of funds for the College departments,
  • assisting with internal award submissions, letters, and fund management, helping faculty and staff to understand what is allowable by award and account type. Storing and organizing financial and administrative documentation for record keeping for college level internal awards.

    This position reports directly to College of Design Assistant Dean of Finance and Operations.
    Minimum Requirements
  • Twenty-four (24) quarter, 16 semester or 240 clock hours of accounting courses and three years of *accounting experience; OR a CPA or PA certificate and three years of *accounting experience.

    *Accounting experience must include at least 8 of the following:
    creating policies and procedures for fiscal operations;
    assuring that accounting system reflects program/agency operations;
    analyzing impact of regulations/changes on accounting budgeting systems;
    assuring fiscal transactions comply with accepted accounting practices, policies, and procedures;
    formulating and recommending corrective actions as well as accounting system improvements;
    developing and monitoring system generated reports,
    preparing and distributing a variety of fiscal reports;
    applying computer spreadsheets and accounting software;
    responsibility for an organization's total accounting functions;
    knowledge of governmental and fund accounting;
    analyzing and interpreting financial data;
    applying audit standards to internal procedures;
    communicating technical material orally and in writing;
    solving accounting system and application problems;
    preparing budgetary and GAAP financial statements;
    ensuring compliance with federal/state laws and administrative policies.
    Professional Competencies
  • Commitment to and experience with promoting and enhancing diversity and equity.
  • Ability to be effective and collaborative in an interdisciplinary team environment and with a variety of stakeholders, including faculty, staff, and students.
  • Ability to meet deadlines, anticipate needs, manage and prioritize multiple tasks or projects, follow through, and work independently without supervision, while handling frequent interruptions and shifting priorities.
  • Ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information.
  • Excellent organizational, problem-solving, and time management skills, with excellent attention to detail.
  • Resourcefulness, innovative thinking, and ability to improve administrative processes.
  • Effective communication skills.
  • Strong analytical and critical thinking skills and ability to analyze, summarize, and effectively present data.
  • Ability to analyze and develop fiscal recommendations.
  • Proficiency with MS Office applications such Word, Excel, PowerPoint, and Outlook (or similar programs).
    Preferred Qualifications
  • Experience managing and tracking operational budgets, pulling on-demand reports/data queries, and creating summaries as needed.
  • Experience auditing labor and supply expenses and submitting corrections when needed.
  • Advanced knowledge of accounting concepts and experience in purchasing, contracting, payroll, and financial analysis in higher education or fund accounting environment.
  • Experience in higher education or a similarly complex organization and understanding of related organizational structures, policies, and procedures; emerging issues in higher education; familiarity with relevant Oregon Administrative Rules (OAR) and policies.
  • Experience with procurement/travel cards and expense reports, and/or experience with employee travel management.
  • Intermediate to Advanced level Excel Skills.
  • Experience with UO software platforms such as Banner and Cognos.
  • Experience with workflow planning and use of Smartsheet.

    FLSA Exempt: No

    All offers of employment are contingent upon successful completion of a background inquiry.

    This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

    University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine.

    The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

    The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

    UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

    In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.



    To apply, visit https://careers.uoregon.edu/en-us/job/529727/fiscal-coordinator-2



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