Research Administrator I
The College of Liberal Arts and Sciences (CLAS) Research Office is
seeking a Research Administrator I. This position provides
professional oversight, guidance, and coordination to sponsored
project administrative and fiscal operations. Coordinates projects
within CLAS for sponsored projects in accordance with University
and sponsor regulations. Provides policy and procedure
interpretation to faculty and units in CLAS. Assists faculty and
units with monitoring and preparation of reports to sponsoring
agencies. Facilitates advances in service delivery and efficiency.
This position monitors and manages quality, performance
improvement, and continual process assessment. In addition, this
position is responsible for building relationships with units
served by the CLAS Research Office and university constituents, and
supporting a culture centered on delivering excellent customer
service. Duties and responsibilities include, but are not limited
Reviews and interprets agency guidelines prior to proposal
preparation. Includes but not limited to Federal funding agencies,
Private Foundations and University internal opportunities.
Interprets the guidelines and notifies the Principal Investigator
(PI) of any potential conflicts with University, State, Federal or
College guidelines or rules and regulations.
Provides technical assistance to the PI's in proposal application
preparation. This includes preparing main, subproject and
subcontract budgets which could include payroll, tuition,
equipment, materials and supplies and other expense costs. Compiles
the other necessary application parts based on submission needs
(e.g. biosketch, narrative, resources).
Reviews proposal application to ensure accuracy and completion and,
compliance with agency and UF guidelines. Input proposals into
UFIRST. Act as liaison with departments, colleges, and the Division
of Sponsored Research (DSP) to ensure accuracy. Coordinate with
faculty and DSP to submit applications by the deadline.
Upon grant/contract award, work with the Division of Sponsored
Research to manage the award actions through UFIRST which includes
the establishment of subprojects and subcontracts as applicable.
Ensure award is setup in UFIRST accurately and that a Combo Code
has been established. Review the effort commitment in UFIRST to
ensure the commitments and cost-sharing are tracked as per agency,
university, and federal regulations.
Reviews and/or approves grant-related fiscal transactions; prepares
and requests budget transfers, and assists with project
Attends trainings, meetings, focus groups, both college and
university-wide, as needed to meet the responsibilities of this
position. Stays abreast of all pertinent University of Florida
policies and procedures as well as all state and federal rules and
regulations related to contracts and grants.
Assists with interim sponsor reports, such as NIH JIT, NIH RPPR and
Salary range of $18.75 - $22.00 per hour, commensurate with
qualifications and experience.
Bachelor's degree; or an equivalent combination of education and
• Pre and Post Award experience
• Knowledge of UFIRST Proposal and Awards systems
• Knowledge of UF proposal submitting guidelines, federal
regulations and procedures
• Ability to work with different grant submissions, online forms,
and reference information
• Grant management post-award capabilities
• Experience with UFIRST and PeopleSoft
• Knowledge of UF personnel & payroll policies and cost
• Ability to work within strict deadlines, while under pressure and
• Attention to details and organized
• Internal drive to complete tasks, problem-solve and operate
effectively and independently in a high-traffic office
• Ability to interact with staff, faculty and college and
University level contacts with professionalism and use time
• Excellent phone, email and communication skills
• Knowledge of MS Access, MS Word and Excel (spreadsheet
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter,
resume, and the names and contact information of at least three
This position is eligible for veteran’s preference. If you are
claiming veteran’s preference, please upload a copy of your DD 214
Member Copy 4 with your application for consideration. See our
Veteran's Preference Page for more specific information.
Application must be submitted by 11:55 p.m. (ET) of the posting end
This position has been reposted. Previous applicants are still
under consideration and need not reapply.
Health Assessment Required: