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EXECUTIVE ASSISTANT

Employer
University of Missouri
Location
Missouri, United States
Salary
Salary Not Specified
Posted Date
Jun 24, 2022

View more

Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Employment Type
Full Time
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Hiring Department

Neurosurgery

Job Description

The Department of Neurosurgery is seeking a highly motivated individual to serve as the Executive Assistant to the Chair of the Department of Neurosurgery. This position will perform complex administrative tasks and provide direct assistance to the Chairman. Duties will be performed independently and with minimal supervision and include:

Provide professional staff assistance ensuring coordination and management of the chair’s calendar and appointments. This includes scheduling meetings, coordinating logistics, and ensuring all materials are prepared in advance. Meetings and appointments are typically complex including coordination of calendars, communicating with other busy executives, and their respective teams.

Monitor incoming communication and respond to inquiries on behalf of the Department Chair.

Gather and compile information; develop and maintain spreadsheets, written reports, and PowerPoint presentations; maintain databases and support websites updates; attend meetings and record/edit/distribute minutes; research and respond to policy related questions; and maintain a high level of confidentiality at all times.

Interface with Department Faculty, Staff, Resident Physicians, and officials from the University, School of Medicine and other Departments requesting time or information from the Department Chair.

Drafts complex forms, memos, letters, and presentations for internal and external recipients; proofreads drafts to correct grammar, spelling, and formatting.

Drafts meeting agendas, attends meetings, and drafts minutes.

Coordinates department events (holiday party, faculty retreat, faculty recognition banquet, etc.) within budget and with committee input.

Coordinates annual faculty evaluations.

Perform other duties as assigned.

Salary

Salary Range: $16.92 - $30.68 Hourly

Grade: GGS - 008

University Title: Executive Assistant

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Shift

Monday – Friday

8:00 a.m. – 5:00 p.m.

Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Experience working with Microsoft programs, including Outlook, Word and Excel, data visualization, and PowerPoint. One year of related experience in business administration, personnel administration, or higher education administration.

Application Materials

In addition to the Online Application, please provide a Cover Letter and Resume.

Benefit Eligibility

This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits

Diversity Commitment

The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor of Human Resource Services/Affirmative Action officer at 573-882-4256.

To request ADA accommodations, please call the Disability Inclusion and ADA Compliance Manager at 573-884-7278.

EEO IS THE LAW

To read more about Equal Employment Opportunity (EEO) please use the following links:
Vaccination Statement

After careful consideration of COVID-19 virus trends and the overwhelming evidence of COVID-19 vaccine safety and effectiveness, the School of Medicine, along with MU Health Care, the Sinclair School of Nursing and the School of Health Professions, recently announced the decision to require COVID-19 vaccinations by Oct. 1, 2021, for all employees, unless granted a medical or religious exemption.

All new hires will be required to submit proof of vaccination prior to your start date. If you would like to request a medical or religious exemption, you must do so upon acceptance of employment so our team has time to review prior to your scheduled start date. You will not be allowed to begin work until you have submitted proof of vaccination or received an approved medical or religious exemption.

Thank you for helping us to create the safest environment possible for our colleagues, students and our patients by protecting yourself and others through COVID-19 vaccination.

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