The Department of the Dean of Students in the Division of Student
Affairs at the University of Wisconsin - Whitewater seeks a Student
Life Specialist (Case Manager).
Academic staff positions are provided fixed-term appointments with
annual renewals unless otherwise noted. Reappointment for
subsequent terms is dependent upon performance, university funding
and external forces.
The Dean of Students Office at UW-Whitewater seeks a Coordinator
for Student Case Management/Student Life specialists to join their
team. Reporting to the Dean of Students or Assistant Dean of
Students, this position is focused on students’ personal and
academic success. Support is provided to and for students
experiencing varying levels of concern, including, but not limited
to: crises and emergencies, restorative justice, hate/bias,
academic challenges, behavioral and physical health concerns,
financial concerns, and personal and family issues.
The Student Life Specialist serves within the Student Life Office
by advocating on behalf of students when appropriate and necessary.
Student advocacy will include engaging, outreaching, and partnering
with families, faculty, staff, and other resources. The position
will advise, support, and serve as a liaison for students
experiencing personal, social, and/or academic difficulties. In
addition, they will provide referrals to other campus and community
resources. Due to the unique nature of the position, maintaining
confidentiality and privacy are essential functions of the job. The
Student Life Specialist will need to effectively communicate and
build supportive, collaborative relationships with students,
faculty, and staff guided by fairness, accountability, and
compassion. Tact and discretion and a professional,
service-oriented demeanor are required in conjunction with a clear
understanding of the university’s Academic & Non-Academic
policies and procedures.
The Student Life Specialist works collaboratively with students,
faculty, staff, and parents to identify and respond to concerns,
interpret policies and procedures, make appropriate referrals, and
discuss options and consequences of various decisions. As the
primary case manager for all students of concern cases, this
position specializes in providing critical outreach and follow-up
with students who need assistance with university policy,
procedures, and processes. This position will support restorative
justice initiatives, ombudsman and mediation work, outreach and
support, medical withdrawal, and other work focused on student
success. The position prepares annual reports and summaries based
on documented data. This position supports the mission and goals of
the Dean of Students Office and the division of Student
- Bachelor’s degree
- Three years of professional experience in student development,
college student personnel, higher education administration,
counseling, or a related field from an accredited college or
- A Master’s degree in higher education administration,
counseling, or a related field from an accredited college or
university may substitute the years of experience requirement
Knowledge, Skills, and Abilities
- Ability to utilize a developmental and educational approach
when helping students through conflict.
- Ability to manage difficult situations with timeliness and
- Ability to prioritize and work with competing demands.
- Demonstrated commitment to serving a diverse population with
cultural competence and sensitivity.
- Excellent time management skills and the ability to manage
Provides direct service to students. Response to referral
service, creates and implements action plans, and interacts with
clients, families, and community contacts. Collaborates with
professionals and other community service bodies provide on-call
services, makes referrals, and prepares reports and
- Willingness and ability to be an active participant in
following applicable safety rules and regulations including
necessary training and drills
- Ability to interact respectfully with people from diverse
socioeconomic, cultural and ethnic backgrounds
1. Serves as the primary advocate for students dealing with a
crisis or personal needs, struggling with campus policy or
procedure, requesting advocacy, and restorative justice.
2. Assesses needs of students/clients and provides or recommends
3. Creates, implements, coordinates, and monitors treatment plans
to assist students/clients in meeting wellness goals
4. Documents all cases and accurately maintain records of cases
5. Prepares reports based on documented data
75% A. Student Life Specialist
1. Has a leadership role in the Dean of Students restorative
2. Supports students to understand and navigate university
policies, processes, and procedures.
3. Provide advocacy and ombudsman services to students.
4. Build relationships with students through focused outreach to
marginalized student groups, students’ organizations, and Greek
5. Process medical withdrawals, including paperwork from health
care facilities and relaying information to other units and faculty
6. Provide communication, support, and assistance to students,
families, faculty, and staff regarding extended and excessive
student absences and other student concerns.
7. Counsel with and act as a referral source for students
experiencing personal, social, emotional, and academic
8. Meet with students who are considering medical withdrawals, or
basic or routine withdrawals from UW-Whitewater.
9. Serve as a problem solver/resource person for students and staff
10. Initiate and distribute emergency student absence notifications
to appropriate faculty members, advisors, and colleges.
11. In conjunction with the Dean / Assistant Dean of Students,
advocate for the needs of students when appropriate and
12. Participate in regular advocacy and staff meetings to ensure
13. Work and collaborate with students, faculty, staff, family
members, and the community to provide guidance and resources for
14. Work through difficult situations with tact, patience, and a
sense of humor.
15. Provide training on student rights and responsibilities,
student success, and DOS office services to campus partners and
16. Serve as a resource to staff, faculty, employees, community
members, students, and parents (current and potential) regarding
policies and procedures of the Dean of Students Office, while
adhering to all mandated standards of privacy.
20% B. Administrative Duties
1. Assist in maintaining statistics for the University of Wisconsin
System reports and annual Dean of Students Office reports
2. Maintain student notes and provide overall case management in
student information systems (e.g., Maxient, Navigate, WINS,
3. Participate in regular professional development and university
4. Serve on University, Division, and Department Committees as
5% C. Division of Student Life
1. Advance the mission, vision, and strategic priorities of the
Division through day-to-day responsibilities and special
2. Demonstrate a commitment to social justice and inclusive
3. Represent the Department or Division via campus committees,
initiatives, and events as requested.
4. Other duties as assigned.
The University of Wisconsin-Whitewater, a vibrant and active
institution located in Whitewater, WI, is seeking a dynamic and
creative individual to serve as a Student Conduct Coordinator in
the Dean of Students Office.
The Dean of Students Office at UW-Whitewater strives to ensure the
university’s teaching, learning, research, and service activities
occur in living and learning environments that are safe and free
from violence, harassment, fraud, theft, disruption, and
intimidation. This position would also support hate/bias, medical
withdrawal, student ombudsman services, instructional supports,
student organizations, and other units in the areas of student
rights and responsibilities. The Dean of Students Office is
responsible for addressing student academic and non-academic
misconduct, Title IX; this responsibility is separate from any
civil or criminal action resulting from a student’s conduct. The
office is committed to respecting students’ constitutional rights,
including the rights of freedom of speech or to assemble with
The Dean of Students Offices is one of nine (9) departments that
comprise the Division of Student Affairs (DSA). DSA’s mission is to
cultivate, advance, and interconnect students' academic,
professional, personal, and social development and champion a
respectful, globally aware, and diverse university community. The
division actively advances social justice through this work and
purposefully strives to offer an affirming environment for all. It
is committed to creating working, learning, and living environments
in which everyone has the opportunity to develop their potential
and contribute fully to the university community.
Founded in 1868, UW–Whitewater is one of eleven comprehensive
universities in a public higher education system that also includes
two doctoral institutions and a statewide Extension.
UW-Whitewater’s main campus is located in Whitewater, with a branch
campus in Rock County, in the city of Janesville. Together, these
campuses form a preeminent academic institution driven by the
pursuit of knowledge, powered by a spirit of innovation, and
focused on transforming lives. UW-Whitewater’s campuses are located
conveniently near Milwaukee, Madison, and Chicago, and thus offer
the advantage of beautiful small-town environments with easy access
to the cultural and commercial opportunities of major metropolitan
The Warhawk family — led by caring faculty and staff — is devoted
to student success within a broad range of academic programs
offered at the associate, bachelor, master, and doctoral levels.
These include both on-campus and online programs, and span the
disciplines, from the theoretical to the applied, and encompass
study in the arts, business, education, humanities, natural
sciences, social sciences, technology, and professional and
UW-Whitewater has a special mission within the UW System to serve
students with disabilities and, as such, embraces the principles of
universal design and is one of the most accessible campuses in the
nation. The campuses have more than 200 student organizations and
UW-Whitewater’s intercollegiate athletic teams compete at the NCAA
Division-III level. UW-Whitewater is committed to seeking and
sustaining a culturally and ethnically diverse campus environment,
building a diverse faculty and staff with expertise and interest in
serving students with diverse needs, backgrounds, ethnicities,
abilities and other distinct characteristics in respectful,
sensitive and understanding ways. The University of
Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action
Employer, and actively seeks and encourages applications from
women, people of color, persons with disabilities, and
The University of Wisconsin-Whitewater is part of the 13-campus
University of Wisconsin System ( https://www.wisconsin.edu
Wisconsin Statute 19.36(7)(b) provides that applicants may indicate
in writing that their identity should be kept confidential. In
response to a public records request, the University will not
reveal the identities of applicants who request confidentiality in
writing, except that the identity of the successful final candidate
will be released. See Wisconsin Statute 19.36(7)(a).
Per Regent Policy Document 20-19, University of Wisconsin System
Criminal Background Check Policy and UW System Administrative
Policy 1275 Recruitment Policies, UW-Whitewater requires criminal
background checks as a contingency to employment. A criminal
background check will be conducted prior to an offer of employment.
All final candidates must be asked, prior to hire, whether they
have been found to have engaged in, are currently under
investigation for, or left employment during an active
investigation in which they were accused of sexual violence or
sexual harassment. When obtaining employment reference checks,
these same sexual violence or sexual harassment questions must also
The University of Wisconsin-Whitewater requires that all employees
be active participants in following applicable safety rules and
regulations including necessary training and drills.
For UW-Whitewater Campus safety information and crime
statistics/annual Security Report, see http://www.uww.edu/asfr
. If you
would like a paper copy of the report please contact the
UW-Whitewater Police at 262-472-4660.
COMPENSATION AND BENEFITS:
Well-qualified candidates can expect [a starting salary
commensurate with the candidate’s education, related experience,
UW System employees receive an excellent benefit package. To learn
more about the UW System’s comprehensive benefit package, review
the UW System Employee Benefits Brochure
CONDITIONS OF APPOINTMENT:
University of Wisconsin-Whitewater does not offer H-1B or other
work authorization visa sponsorship for this position. Candidates
must be legally authorized to work in the United States at the time
of hire and maintain work authorization throughout the employment
term. If you have questions regarding this, please contact Human
Resources. UW-Whitewater is not an e-verify employer, therefore
STEM extensions are not options for work authorization.
TO ENSURE CONSIDERATION:
Applications received by Sunday, July 10, 2022
full consideration. Applications received after that date may be
given consideration at the discretion of the search committee. The
most qualified applicants will be invited to participate in the
next step of the selection process.
If you have questions regarding this recruitment or if you are
unable to complete the application online due to a disability or
system problem, please contact us at (262) 472-1072 or firstname.lastname@example.org
For questions regarding this position, please contact:
Student Contuct Coordinator, Student Life
Only complete application packages will be considered. This
includes online submission of the following documents:
This Job ID is 18500.
- Cover Letter
- Name and contact information for three professional
: click here and type in the Job ID:
Before you get started with the online application process, we
recommend you preview the frequently asked questions (FAQs) by
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