This job has expired

Student Life Specialist - Student Affairs - 18500

University of Wisconsin-Whitewater
Wisconsin, United States
Salary Not Specified
Posted Date
Jun 27, 2022

View more

Position Type
Administrative, Business & Administrative Affairs, Affirmative Action & Equal Opportunity, Student Affairs, Disabled Student Services, Minority & Multicultural Affairs, Other Student Affairs, Student Activities & Services
Employment Type
Full Time
You need to sign in or create an account to save a job.


The Department of the Dean of Students in the Division of Student Affairs at the University of Wisconsin - Whitewater seeks a Student Life Specialist (Case Manager).

Academic staff positions are provided fixed-term appointments with annual renewals unless otherwise noted. Reappointment for subsequent terms is dependent upon performance, university funding and external forces.


The Dean of Students Office at UW-Whitewater seeks a Coordinator for Student Case Management/Student Life specialists to join their team. Reporting to the Dean of Students or Assistant Dean of Students, this position is focused on students’ personal and academic success. Support is provided to and for students experiencing varying levels of concern, including, but not limited to: crises and emergencies, restorative justice, hate/bias, academic challenges, behavioral and physical health concerns, financial concerns, and personal and family issues.
The Student Life Specialist serves within the Student Life Office by advocating on behalf of students when appropriate and necessary. Student advocacy will include engaging, outreaching, and partnering with families, faculty, staff, and other resources. The position will advise, support, and serve as a liaison for students experiencing personal, social, and/or academic difficulties. In addition, they will provide referrals to other campus and community resources. Due to the unique nature of the position, maintaining confidentiality and privacy are essential functions of the job. The Student Life Specialist will need to effectively communicate and build supportive, collaborative relationships with students, faculty, and staff guided by fairness, accountability, and compassion. Tact and discretion and a professional, service-oriented demeanor are required in conjunction with a clear understanding of the university’s Academic & Non-Academic policies and procedures.

The Student Life Specialist works collaboratively with students, faculty, staff, and parents to identify and respond to concerns, interpret policies and procedures, make appropriate referrals, and discuss options and consequences of various decisions. As the primary case manager for all students of concern cases, this position specializes in providing critical outreach and follow-up with students who need assistance with university policy, procedures, and processes. This position will support restorative justice initiatives, ombudsman and mediation work, outreach and support, medical withdrawal, and other work focused on student success. The position prepares annual reports and summaries based on documented data. This position supports the mission and goals of the Dean of Students Office and the division of Student Affairs.


Required Qualifications
  • Bachelor’s degree
  • Three years of professional experience in student development, college student personnel, higher education administration, counseling, or a related field from an accredited college or university.
  • A Master’s degree in higher education administration, counseling, or a related field from an accredited college or university may substitute the years of experience requirement
Desired Characteristics
  • Ability to utilize a developmental and educational approach when helping students through conflict.
  • Ability to manage difficult situations with timeliness and professionalism.
  • Ability to prioritize and work with competing demands.
  • Demonstrated commitment to serving a diverse population with cultural competence and sensitivity.
  • Excellent time management skills and the ability to manage multiple priorities.
Knowledge, Skills, and Abilities
  • Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
  • Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds

Provides direct service to students. Response to referral service, creates and implements action plans, and interacts with clients, families, and community contacts. Collaborates with professionals and other community service bodies provide on-call services, makes referrals, and prepares reports and summaries.

1. Serves as the primary advocate for students dealing with a crisis or personal needs, struggling with campus policy or procedure, requesting advocacy, and restorative justice.

2. Assesses needs of students/clients and provides or recommends interdisciplinary care

3. Creates, implements, coordinates, and monitors treatment plans to assist students/clients in meeting wellness goals

4. Documents all cases and accurately maintain records of cases discussed

5. Prepares reports based on documented data

75% A. Student Life Specialist

1. Has a leadership role in the Dean of Students restorative justice initiative.

2. Supports students to understand and navigate university policies, processes, and procedures.

3. Provide advocacy and ombudsman services to students.

4. Build relationships with students through focused outreach to marginalized student groups, students’ organizations, and Greek life

5. Process medical withdrawals, including paperwork from health care facilities and relaying information to other units and faculty on campus.

6. Provide communication, support, and assistance to students, families, faculty, and staff regarding extended and excessive student absences and other student concerns.

7. Counsel with and act as a referral source for students experiencing personal, social, emotional, and academic problems.

8. Meet with students who are considering medical withdrawals, or basic or routine withdrawals from UW-Whitewater.

9. Serve as a problem solver/resource person for students and staff with complaints.

10. Initiate and distribute emergency student absence notifications to appropriate faculty members, advisors, and colleges.

11. In conjunction with the Dean / Assistant Dean of Students, advocate for the needs of students when appropriate and necessary.

12. Participate in regular advocacy and staff meetings to ensure coordination

13. Work and collaborate with students, faculty, staff, family members, and the community to provide guidance and resources for student success.

14. Work through difficult situations with tact, patience, and a sense of humor.

15. Provide training on student rights and responsibilities, student success, and DOS office services to campus partners and students.

16. Serve as a resource to staff, faculty, employees, community members, students, and parents (current and potential) regarding policies and procedures of the Dean of Students Office, while adhering to all mandated standards of privacy.

20% B. Administrative Duties

1. Assist in maintaining statistics for the University of Wisconsin System reports and annual Dean of Students Office reports

2. Maintain student notes and provide overall case management in student information systems (e.g., Maxient, Navigate, WINS, etc.).

3. Participate in regular professional development and university system meetings.

4. Serve on University, Division, and Department Committees as needed.

5% C. Division of Student Life

1. Advance the mission, vision, and strategic priorities of the Division through day-to-day responsibilities and special projects.

2. Demonstrate a commitment to social justice and inclusive excellence.

3. Represent the Department or Division via campus committees, initiatives, and events as requested.

4. Other duties as assigned.


The University of Wisconsin-Whitewater, a vibrant and active institution located in Whitewater, WI, is seeking a dynamic and creative individual to serve as a Student Conduct Coordinator in the Dean of Students Office.

The Dean of Students Office at UW-Whitewater strives to ensure the university’s teaching, learning, research, and service activities occur in living and learning environments that are safe and free from violence, harassment, fraud, theft, disruption, and intimidation. This position would also support hate/bias, medical withdrawal, student ombudsman services, instructional supports, student organizations, and other units in the areas of student rights and responsibilities. The Dean of Students Office is responsible for addressing student academic and non-academic misconduct, Title IX; this responsibility is separate from any civil or criminal action resulting from a student’s conduct. The office is committed to respecting students’ constitutional rights, including the rights of freedom of speech or to assemble with others peaceably.

The Dean of Students Offices is one of nine (9) departments that comprise the Division of Student Affairs (DSA). DSA’s mission is to cultivate, advance, and interconnect students' academic, professional, personal, and social development and champion a respectful, globally aware, and diverse university community. The division actively advances social justice through this work and purposefully strives to offer an affirming environment for all. It is committed to creating working, learning, and living environments in which everyone has the opportunity to develop their potential and contribute fully to the university community.


Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. UW-Whitewater’s main campus is located in Whitewater, with a branch campus in Rock County, in the city of Janesville. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. UW-Whitewater’s campuses are located conveniently near Milwaukee, Madison, and Chicago, and thus offer the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs offered at the associate, bachelor, master, and doctoral levels. These include both on-campus and online programs, and span the disciplines, from the theoretical to the applied, and encompass study in the arts, business, education, humanities, natural sciences, social sciences, technology, and professional and interdisciplinary programs.

UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the nation. The campuses have more than 200 student organizations and UW-Whitewater’s intercollegiate athletic teams compete at the NCAA Division-III level. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System ( ).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see . If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.


Well-qualified candidates can expect [a starting salary commensurate with the candidate’s education, related experience, and qualifications.

UW System employees receive an excellent benefit package. To learn more about the UW System’s comprehensive benefit package, review the UW System Employee Benefits Brochure .


University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.


Applications received by Sunday, July 10, 2022 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1072 or .

For questions regarding this position, please contact:

Lisa Roth

Student Contuct Coordinator, Student Life



Only complete application packages will be considered. This includes online submission of the following documents:
  • Cover Letter
  • Resume
  • Name and contact information for three professional references
This Job ID is 18500.

Application Link : click here and type in the Job ID: Application

Before you get started with the online application process, we recommend you preview the frequently asked questions (FAQs) by selecting the link below.
Apply Online FAQs

You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert