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ADMINISTRATIVE SPECIALIST

Employer
University of Wisconsin-Madison
Location
Wisconsin, United States
Salary
Salary Not Specified
Posted Date
Jun 24, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Administrative
Employment Type
Full Time
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Salary:

Minimum $45,000 ANNUAL (12 months)
Depending on Qualifications
This is a full-time appointment. The starting annual salary is $45,000 or higher based on qualifications and includes a competitive retirement and benefits package.

Job Summary:

The Division of University Housing is now hiring! Apply today!

The Administrative Specialist is the face for all Residence Hall Facilities incoming staff. The position assists in recruiting, hiring, and on-boarding new staff members. Trains on policies and communicates with all members of the diverse and supportive University Housing Team.

Responsibilities:

Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.
  • 25% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
  • 30% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
  • 10% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
  • 5% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
  • 10% Serves on committees and attends meetings, representing the interests of the unit or program
  • 20% Facilitates recruitment, training and onboarding activities for Facilities
Tasks:
  • Coordinates and collaborates with staff and candidates through the recruitment process
  • Communicates timely and professionally regarding updates to processes
  • Compiles and organizes documentation related to recruitment, hiring, onboarding and ongoing training as needed
  • Provides support and assists as needed in the implementation of plans and procedures in the event of an emergency
  • Train, assist and coordinate the activities of student schedules as needed
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Required Qualifications:
- A minimum of 1 year of hiring/on-boarding experience.
- A minimum of 1 year of employee information management.

Preferred Qualifications:
- 1 to 2 years of training policies and procedures in a large organization/institution.
- Bi-lingual or multi-lingual (Spanish, Nepali, Tibetan, Hmong, Manderine Chinese).

License/Certification:

Preferred
Drivers License - Valid and Meets UW Risk Management Standards

COVID-19 Considerations:

UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy: https://policy.wisc.edu/library/UW-5086 . Please visit https://covidresponse.wisc.edu for the most up-to-date information.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable


Additional Information:

Primary schedule for this position is 7:30am - 4:00pm, Monday through Friday. Schedule will be determined upon hire.

A criminal background check will be conducted on finalist(s).

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.

University Housing may communicate with you about your application status using a text messaging service. To opt-out please reply "STOP" to text messages received or contact University Housing HR at hr@housing.wisc.edu or 608-262-2766. Message and data rates may apply.

How to Apply:

Please submit a resume within the online application system.

Online applications must be received by 11:55pm on the deadline listed. We are unable to consider incomplete application materials. Applications for this position may be considered for future vacancies in this title within University Housing.

Contact:

Max Soderberg
maxwell.soderberg@housing.wisc.edu
608-262-2766
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

Administrative Specialist(AD006)

Department(s):

A850500-UNIVERSITY HOUSING/RHF/RHF ADMIN

Employment Class:

Academic Staff-Renewable

Job Number:

260512-AS



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Jun 24 2022 Central Daylight Time
Applications Close: Jul 11 2022 11:55 PM Central Daylight Time

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