Assistant Director of Campus Facilities

Embry-Riddle Aeronautical University
Arizona, United States
Salary Not Specified
Posted date
Aug 20, 2021

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Position Type
Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Facilities Management & Physical Plant, Auxiliary Services
Employment Type
Full Time
Job Description

Embry-Riddle Aeronautical University’s Prescott, Arizona campus is looking to hire an Assistant Director of Campus Facilities to support the Facilities Management Team. Embry-Riddle's Prescott Campus is respected worldwide for cutting-edge instruction and training for tomorrow’s aviation, aerospace, security and intelligence leaders. Prescott is a mile-high city and its climate reflects seasonable weather excellent for flying. Daytime averages are 80°F in the summer and 45°F in the winter. At 5,000 ft. above sea level, it boasts a mild climate, clean air, pristine wilderness areas, and nearby national forests. The university is a small, private, residential university in the mountains of Arizona with approximately 3,500 students. Staff/faculty/student interaction is highly valued and is a central theme of our campus. It is located 100 miles north of Phoenix and 120 miles south of the Grand Canyon.

The Assistant Director of Campus Facilities supports the Director of Campus Facilities in the mission to plan, organize and direct the maintenance, repair and alteration of campus buildings and grounds by directing and supervising the activities of the facilities maintenance staff including facilities trade shops, grounds, materials management, shipping and receiving, locksmithing and ensuring the execution of such activities are in accordance with the department’s mission. The Assistant Director will serve as backup for the Director when in absence.

Job Duties:

  • Develops the department’s routine, preventive and outsourced maintenance planning and scheduling to obtain the maximum utilization of department personnel and resources to complete the department’s mission.

  • Ensures the quality, completeness and timeliness of all work performed by actively managing the work orders produced by the CMMS system and by performing daily quality control inspections.

  • Acts as the interface with City and County governmental and utility entities except where the Project Manager is better suited.

  • Manages the subcontract contracts for all outsourced operations of the facility’s maintenance (Pest Control, Elevator Inspections, Boiler Inspections, Gas Master Meter Inspections, Hood/Vent Cleaning, etc.).

  • Prepares and updates the campus FCAP and ADA Plan.

  • Provides for warranty tracking except where the Project Manager is better suited.

  • Establishes goals, policies and controls for areas of responsibilities and develop, maintain and update the “Facilities Operational Manual”.

  • Maintains and updates the ACC Gas Master Meter records and be the primary inspector for all events that require inspection per the ACC regulations except where the Project Manager is better suited to perform inspection.

  • Administers personnel systems to include: timecard review and approval, personnel hiring, monthly safety program, other training programs (EOT, safety and KS&A’s enhanced task training); and annual and ad hoc job performance appraisals and corrective action.

  • Provides management oversight for the Facilities Management Warehouse and exterior storage areas, ensuring a clean, organized and well run facility.

  • Serves as the main “On-call” emergency contact and will coordinate effective emergency services.

  • Coordinates and execute snow removal plan during all snow and ice events.

  • Other duties as assigned.

ERAU benefits include:

  • Retirement Plan - ERAU offers immediate vesting and provides a 6% gift and will match up to 3.5% of employee contributions

  • Two BC/BS health plans – PPO and high deductible plan with a health savings account

  • Tuition waivers for employees, spouses, and dependent children

  • Use of various campus services: fitness center, library, mail room and enjoy observation flights

  • Bachelor's Degree

  • OSHA Certified

  • Minimum of ten years work related experience

Required skills, knowledge, abilities:

  • Knowledge, experience and education equivalent to 10 years experience in the various trade crafts necessary to perform facilities maintenance functions in an educational, governmental or commercial environment.
  • Prior experience directing functions within a facilities maintenance department or organization.
  • Ability to schedule work, supervise and assess work output.
  • Ability to interview, select and train qualified personnel. Prior experience with performance management and appraisals.
  • Computer experience with MS Outlook, MS Projects, MS Word and MS Excel. Ability to learn campus CMMS system (prior experience with a CMMS system is a plus)
  • Must be able to lift heavy objects

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