Budget Analyst I, Center for Biomolecular Structure & Dynamics (CBSD)

The Center for Biomolecular Structure & Dynamics (CBSD) invites applications for a Budget Analyst I . This position is responsible for providing financial services to CBSD, and will be expected to carry out routine duties with a high degree of independence and minimum supervision. The Budget Analyst I must be resourceful and will be required to keep apprised of specific grant and sponsor regulations. This position may supervise student employees or work/study students as needed. This position cooperates with other University units that are allocated funds though the CBSD NIH CoBRE award or other sources of CBSD funding and effectively coordinates with collaborators.

Key responsibilities include, but are not limited to:

• Provide grant proposal assistance for faculty submitting grant proposals through CBSD.
• Responsible for grant and budget management including coordinating and verifying purchasing, allocating payroll costs, reconciling accounts, executing cost transfers, and other routine transactions.
• Responsible for monitoring spending on restricted projects and forecasting costs to determine feasibility of project initiatives.
• Provide routine financial updates and work directly with project managers to monitor spending and plan for costs throughout the project period to best support the research endeavor.
• Responsible for preparing letter of appointment contracts, graduate contracts, and faculty/staff pay instructions based upon project needs and coordinated with employee’s academic department.
• Establish and maintain productive working relationships and act as a liaison for, and positively represent, the CBSD through effective interaction with the public, the sponsored programs office, academic departments, campus administrators, faculty, staff and students.

Post-training, the incumbent will be expected to learn and become proficient in all University software systems required for this position's work, including Grizmart, Cayuse, Uapprove, Banner, and UMDW. Incumbent is responsible for learning sponsor requirements, consulting with faculty applicant and developing multi-year budgets consistent with restricted project constraints, and submitting financial documents within internal and external web-based software platforms.

Required Skills

• Knowledge of and experience applying professional budget management practices and accounting principles
• Ability to learn and decipher sponsor guidelines for grant proposal development and financial management
• Demonstrated organizational, time-management, and multi-tasking skills, and ability to meet deadlines with attention to detail
• Demonstrated problem-solving ability
• Ability to maintain confidentiality
• Ability to work on projects independently and collaboratively
• Adaptability and capacity to meet challenges and learn new skills
• Proficient in Microsoft Outlook, Word and Excel
• A positive and constructive attitude, ability to interact patiently and respectively with co-workers
• Ability to establish effective working relationships with students, staff, faculty and administration
• Knowledge of standard office practices and procedures: business English, spelling, grammar, punctuation and composition
• Strong verbal and written communication skills

Minimum Required Experience

• High school degree or equivalent and at least two (2) years of experience working in a professional office for the private or public sector

Preferred Qualifications

• Degree in Accounting or a related field
• Experience in pre-award and/or post-award financial grant management
• Experience in job-costing or tracking project specific costs
• Experience in developing and maintaining excel workbooks to track actual costs and expense projections to budget
• Experience in governmental or non-profit accounting
• Software experience in Banner, Grizmart, Uapprove, and/or QuickBooks Pro

About the Center for Biomolecular Structure and Dynamics and UM

The Center for Biomolecular Structure and Dynamics (CBSD) is designated by the Board of Regents as a Research Center of the University of Montana. The mission of the Center is to support collaborative research among faculty investigators that employs the principles of physics, chemistry and structural biology to address significant problems in biology and medicine by:

• Seeking extramural research center support to support promising investigators and research projects
• Financial support of core instrument facilities and expertise
• Support of students and programmatic activities of the Molecular Biosciences Umbrella Graduate Program
• Sponsorship of programmatic activities such as seminars and workshops.

The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000 ” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014 . Many national publications recognize Missoula for its high quality of life . Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.



To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
• Video: UM Lifestyles
• University Highlights

Position Details

Position Title: Budget Analyst I

Position Number: 292160

Department: Center for Biomolecular Structures & Dynamics

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary: $17.87/hr - Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .

Union Affiliation: MFPE-FOCUS

Probationary Period: Six months minimum months

Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).


How to Apply

Priority Application Date: Thursday, September 23, 2021 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online via "New Resume/CV" button below.

A complete application Includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience.
3. Professional References – names and contact information for three (3) professional references.

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular