Executive Administrative Assistant (Confidential Administrative
Support II) / CEGE - Dean's Office
California State University, San Bernardino
Confidential, Administrative, Probationary, Full
California State University, San Bernardino is a preeminent center
of intellectual and cultural activity in Inland Southern
California. Opened in 1965 and set at the foothills of the
beautiful San Bernardino Mountains, the university serves more than
20,000 students each year and graduates about 4,000 students
annually. CSUSB reflects the dynamic diversity of the region and
has the most diverse student population of any university in the
Inland Empire. Seventy percent of those who graduate are the first
in their families to do so.
At CSUSB, you can:
- Build your future
- Work with the best
- Be your authentic self
- Focus on you
- Make a lasting impact
- Work for a purpose that is greater than your own
- Bring everything you are, become everything you want
The College of Extended and Global Education (CEGE) at California
State University, San Bernardino offers a variety of programs and
serves as the main outreach arm of the University to extend
educational resources and services to broader audiences across the
region, as well as nationally and internationally.
CEGE also leads CSUSB's internationalization efforts by
collaborating with university and off-campus partners to develop
and offer programs, activities, and services that support CSUSB's
strategic goals. Through its Center for International Studies and
Programs (CISP), CEGE serves as the hub for international students
and scholars, and education abroad. International Extension
Programs (IEP) offers the English Language Program (ELP) and a
variety of short-term and customized educational programs.
CEGE is seeking an experienced and dynamic professional to serve as
Executive Assistant to the Dean of the College of Extended and
Global Education (CEGE) and AVP for International Education. Under
the general direction of the AVP for International Education and
Dean, the incumbent provides high-level senior administrative
support to the Dean's Office by independently applying judgment and
nonstandard applications, solving a wide range of problems,
developing thorough solutions, and using effective communication
and listening skills. Duties include but are not limited to
handling confidential human resource matters and information
requests, preparing reports and correspondence, scheduling
high-level and confidential meetings, regularly involved in written
and verbal communications that may affect collective bargaining
unit conditions, conducting research, preparing documents and
minutes for high-level meetings, as well as performing other
senior-level clerical functions. The incumbent monitors the
progress of college-wide projects ensuring their timely completion.
This position is responsible for the organization and coordination
of the Dean's office operations, procedures, and resources to
facilitate effectiveness and efficiency for the College of Extended
and Global Education.
The incumbent provides lead and oversight to lower-level
administrative staff in the Dean's Office; oversees administrative
systems, evaluates them for effectiveness and implements
improvements; advises on policy and procedures related to
administrative, personnel, and related operational functions to
meet college's needs and goals. The Executive Administrative
Assistant exercises discretion and independent judgment in matters
of importance and ensures the general operations of the Dean's
Office are functioning to maximum capacity and a high level of
The successful candidate must be proactive, possessing the ability
to anticipate the needs of the office and the college. The position
requires a highly qualified individual that possesses the necessary
skills, knowledge, abilities as well as the demeanor and tact of a
highly professional Executive Assistant. Incumbents must have a
true commitment to the advancement of diversity, inclusion, and
equity and must demonstrate the desire to work with diverse groups
Required abilities include, but are not limited to:
Demonstrated ability to handle confidential information;
exercise good judgment and take initiative as needed; possess
excellent organizational and time management skills.
Demonstrated ability to prioritize issues and initiatives.
Strong organizational skills that reflect an ability to perform
and prioritize multiple tasks seamlessly with excellent attention
to detail, including excellent written and verbal skills, able to
create draft communications for executive review and approval;
ability to write memos and letters, and prepare reports and
information for distribution.
Very strong interpersonal skills and the ability to build
relationships with stakeholders, including staff, board members,
external partners, and donors.
Expert-level written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with
strong decision-making capability.
Team player, with the ability to also be extremely effective
independently; able to handle a variety of personalities with
multiple demands with constantly changing priorities and schedules
in a high-pressure, dynamic work environment.
Advanced computer-based skills to maintain records, set up
filing systems, or oversee daily operations for conducting research
for statistical reports.
This position is a full-time,
"exempt" two-year probationary position (with the possibility of
converting to permanent).
The initial review of applications will begin on September 10,
Monday through Friday from 8:00 am to 5:00 pm, weekends and
evenings may be required. Summer hours are Monday through Thursday
from 7:00 am to 5:30 pm.
Education and Experience
- Knowledge of office methods, procedures, and practices, and a
thorough mastery of English, grammar, spelling, and
- Comprehensive knowledge of applicable University
infrastructure, policies, and procedures is required.
- Have the ability to oversee and lead employees and student
- Active problem-solving skills are required along with effective
and sensitive interpersonal skills. Expertise in using standard
office software such as MS Office package (Word, Excel, PowerPoint,
Outlook) is required.
- Must be a highly motivated and organized individual who is able
to work effectively with minimal supervision.
- The ability to format, prepare, and present reports are
- The ability to interpret independently, and apply a variety of
complex policies and procedures is required along with the ability
to identify deviations from applicable policies.
- The ability to apply independent judgment, discretion, and
initiative to address problems and develop practical, thorough,
and, at times, creative solutions are required.
- The ability to identify and troubleshoot office administration
problems, recognize and advocate for solutions that yield
programmatic progress and improvement, as well as respond to work
area-related inquiries and requests is required.
- The ability to understand problems from a broader perspective
and anticipate the impact of office administration problems and
solutions on other areas.
- The ability to perform business math, support the analysis of
budgetary data, and make accurate projections requiring some
inference is required.
- The ability to work professionally, collaboratively, and
collegially with a diverse group of people, clients, and
co-workers, is required, as is the ability to use persuasion and
negotiation to expedite projects and achieve results.
- The ability to maintain a professional demeanor in a fast-paced
environment, easily handling and overcoming scheduling
demands/conflicts and multiple simultaneous requests.
- A Bachelor's degree or equivalent.
- Seven (7) years of experience in general office
administrative/clerical work is required.
- Experience in administrative operations in a high-paced,
- Valid California Driver's License.
- Master's degree preferred,
- Five (5) years experience in executive-level support with a
high degree of supervisory skills.
- Three (3) years of experience in a higher education institution
or public agency, preferably in a unionized environment, is highly
Anticipated Hiring Range: $5,000 - $6,500/month
Classification Salary Range: $4,233 - $9,514/month
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our
educational mission, California State University, San Bernardino
seeks a campus climate that welcomes, celebrates, and promotes
respect for the entire variety of human experience. In our
commitment to diversity, we welcome people from all backgrounds,
and we seek to include knowledge and values from many cultures in
the curriculum and extra-curricular life of the campus community.
Our commitment to work toward an environment that values diversity
requires that we create, promote, and maintain activities and
programs that further our understanding of individual and group
diversity. We will also develop and communicate policies and
promote values that discourage intolerance and
The concept and dimensions of diversity are to be advanced and
incorporated into every aspect of university activity, including
student life, the curriculum, teaching, programs, staffing,
personnel training practices, research, community services, events,
and all other areas of university endeavor.
Dimensions of diversity shall include but are not limited to, the
following: race, ethnicity, religious belief, sexual orientation,
sex, gender identity, gender expression, ability, socioeconomic
status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with
the university as a whole. The president, in addition to a personal
commitment and involvement, may use the University Diversity
Committee, campus administrators, faculty, staff, and students as
well as other members of the campus community to implement
effectively the philosophy and intent of this statement.
A background check (including a criminal records check) must be
completed satisfactorily before any candidate can be offered a
position with the CSU. Failure to satisfactorily complete the
background check may affect the application status of applicants or
the continued employment of current CSU employees who apply for the
The person holding this position is considered a `mandated
reporter' under the California Child Abuse and Neglect Reporting
Act and is required to comply with the requirements set forth in
CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative
Action/Equal Opportunity Employer. We consider qualified applicants
for employment without regard to race, religion, color, national
origin, ancestry, age, sex, gender, gender identity, gender
expression, sexual orientation, genetic information, medical
condition, disability, marital status, or protected veteran
This position may be "Designated" under California State
University's Conflict of Interest Code. This would require the
filing of a Statement of Economic Interest on an annual basis and
the completion of training within 6 months of assuming office and
every 2 years thereafter. Visit the Human Resources Conflict of
Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex
Discrimination, Sexual Harassment, and Sexual Violence, including
Domestic Violence, Dating Violence, and Stalking. This requires
completion of Sexual Violence Prevention Training within 6 months
of assuming employment and on a two-year basis thereafter.
(Executive Order 1096)
To view full description and to apply, visit: https://www.csusb.edu