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494511 - Payroll Front Office Coordinator (Administrative Support Coordinator I)

California State University, Fullerton
California, United States
Salary Not specified
Posted date
Aug 19, 2021

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Position Type
Administrative, Business & Administrative Affairs, Human Resources Administration
Employment Level
Salary Band
Not specified
Employment Type
Full Time
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494511 - Payroll Front Office Coordinator (Administrative Support Coordinator I)

Classificaiton: Administrative Support Coordinator I
Department: Payroll Services
Sub-Division: Human Resource Services
Salary Range: $3,064 - $5,148 per month
Appointment Type: Ongoing
Time Base: Full-Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
Primary administrative support for the Payroll Services Manager and serves as the front reception for the division of Human Resources, Diversity and Inclusion (Vice President's Office; Diversity, Inclusion and Equity Programs; Human Resource Services; Labor Employee Relations and Compliance; and Risk Management). The incumbent provides front-line response to inquiries, walk-ins, and requests. Handles sign-in processes for faculty, staff, management, and student employees while performing customer services functions in the front reception area. Responsible for the student employment workflow process; responsible for assessing and reviewing the accuracy and applicability of documents necessary to verify eligibility to work; responsible for reviewing student documents prior to distributing them to the Account Representatives. Requires the ability to learn, interpret and apply Federal, State, State Controller's Office (SCO), Chancellor's Office (CO), and campus laws, regulations, policies and procedures. Performs a variety of functions in support of the central payroll operation for the campus community; prepares transmittals and deposit checks in the appropriate accounts to clear accounts receivable and advances and follow up when warrants are deposited into the incorrect account. Logs payroll warrants to be returned to the SCO; processes employment verifications from outside companies; and other duties as assigned.

Essential Qualifications:
High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Excellent customer service skills and strong analytical skills. The ability to successfully multitask and demonstrate experience in prioritizing. Good judgement in the handling of sensitive employee problems. Ability to utilize specialized software, including PeopleSoft, Microsoft Office. Provide professional and service-oriented assistance to campus employees and departments. Strong sense of teamwork and ability to create and maintain excellent working relationships. High level of accuracy and attention to detail. Good written and oral communication skills. Ability to assist administrators, faculty, staff, and student employees in an ethical and responsible manner. Ability to understand the payroll process and the reconciliation and reporting functions end-to-end. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications:
Experience in Human Resources and supervisory duties. Worked in a higher education environment. Demonstrated understanding of confidential and sensitive data. Ability to access PeopleSoft/CHRS campus systems or similar systems. Ability to utilize PIMS, CIRS, and File-Net Document Capture and retrieval and report manager tools.

Special Working Conditions:

Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Application Deadline: Aug 26, 2021 (9:00 PM)

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