Assistant Registrar
- Employer
- Fairfield University
- Location
- Connecticut, United States
- Salary
- Salary Not Specified
- Date posted
- Aug 19, 2021
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Student Affairs, Admissions, Enrollment, Retention & Registrar, Other Student Affairs
- Employment Type
- Full Time
Job Details
Job Description:
Summary Statement:
The Assistant Registrar will contribute to the Office of the University Registrar by managing student record information to ensure the security and integrity of academic records. The Assistant Registrar is responsible for providing data and analysis concerning educational policy, curriculum, academic performance and degree completion for all students to internal and external stakeholders. The Assistant Registrar is the contact person for all Clearinghouse and Veterans inquiries and information. The Assistant Registrar will maintain the ERP system setup along with contributing to the services and mission of the Office of the University Registrar and the University as a whole. The Assistant Registrar will work under the supervision of the Senior Associate Registrar.
Relationships:
Position reports to: Senior Associate Registrar
Reports to this position: None
Other Internal Contacts: Students; Deans; Academic Department Chairs; Faculty; Directors; Director of Financial Aid; Bursar, Director of Academic Services;
External Contacts: Vendors, State and Federal Agencies; Regional and National Associations; Parents
Responsibilities:
- Maintain the records and systems related to student enrollment
with discretion and accuracy in accordance with internal policies
and external regulation.
- Implementation and enforcement of academic policies, including
frequent collaboration with other departments.
- Provide faculty/student support for scheduling, online
registration, final grade entry, and degree audit among other
processes. Maintain update training documentation.
- Configure and update ERP system registration periods and terms
and other items associated with registration and record
keeping.
- Maintain and communicate scheduling, advising and registration
information/deadlines to faculty, staff and students.
- Communicate all updates and changes to ERP system to Bursar and
Financial Aid.
- Develop workflows for office processes working with
stakeholders to streamline current paper processes and develop ERP
web links in conjunction with ITS.
- Responsible for the National Student Clearinghouse reporting
and updates.
- Assist the Director of Academic Scheduling with the
CLSS/EMS/Banner academic scheduling process and provide support
where needed.
- Provide backup support on routine office tasks, such as running
transcripts, registration issues addressing student/faculty/staff
inquiries.
- Responsible for Veterans’ reporting in VA Once and Army Ignite.
Collaborate with Financial Aid and Bursar on the reporting of these
Veteran students. Maintain Veteran Records and is main liaison with
the Veteran’s Administration for audits, etc.
- Responsible for and works with the other Assistant Registrar’s
to audit all undergraduate applicants for degree. Communicate with
the Deans’ Offices regarding their students that are lacking
requirements and communicate with students regarding their status
for graduation.
- Confer degrees on all successful undergraduate candidates for
degree.
- Produce diplomas utilizing in-house Diplomas on Demand
software.
- Responsible for reviewing all undergraduate names for
commencement booklet and assisting the Senior Associate Registrar
with the final copy approvals.
- Promote teamwork, collaboration, and resource sharing across
the Office of the University Registrar and other Enrollment
Services areas.
- Supports the Senior Associate Registrar and Registrar with
office operations while exercising sound judgment, diplomacy, and
confidentiality when interacting with students, parents, faculty,
staff, and external constituencies
- Assist with determining needs of students with regard to the
enrollment process from time of admission through graduation;
provide feedback to University Registrar to improve
processing.
- Produce and distribute Argos reports for faculty/staff.
- Perform related duties as necessary and assigned.
Knowledge, Skills and Abilities Required:
- Ability to develop and maintain recordkeeping systems and
procedures.
- Strong interpersonal and communication skills. The ability to
work effectively with a wide range of constituencies in the
University setting.
- Ability to gather data, compile information, and prepare
reports.
- Troubleshoot technical issues with faculty and staff for a
variety of student-related systems; when necessary, coordinate with
campus partners and third party vendors
- Skill in the use of personal computers and related software
applications.
- Ability to communicate effectively, both orally and in
writing.
- Ability to use independent judgment and to manage and impart
confidential information.
- Knowledge of the rules, regulations, and laws regarding student
records; scheduling and curriculum policies.
- Ability to analyze and solve problems.
- Skill in organizing resources and establishing
priorities.
- Knowledge of on-line degree audit and reporting systems
- Ability to develop, plan, and implement short- and long-range
goals.
- Ability to maintain confidentiality of records and
information.
- Ability to interpret, adapt, and apply guidelines, procedures
and deadlines.
- Knowledge of computerized student information systems,
particularly Ellucian Banner..
- Ability to make administrative and procedural decisions and
judgments on sensitive, confidential issues.
- Ability to foster a cooperative work environment.
Qualifications
Bachelor’s degree required; Master’s degree preferred. At least 5 years relevant records administration experience.
The successful candidate will have proven experience in a complex, service-oriented setting demonstrating an ability to multi-task, work under pressure, prioritize and meet deadlines. This opportunity will appeal to an analytical, organized professional with a history of demonstrating excellent customer service skills. Experience with ERP systems, particularly Banner, and reporting tools are highly desirable.
This position is based at Fairfield University’s Fairfield, CT campus.
Duties may be changed and/or be added at any time.
Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
Category:
Academic - Admin
All offers of employment are contingent upon a satisfactory background check.
Fairfield University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and, in this spirit, particularly welcomes applications from women, persons of color, Veterans, and members of historically underrepresented groups. The University will provide reasonable accommodations to all qualified individuals with a disability.
Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying. Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description. Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu
Company
Our scenic, 200-acre campus is situated on the Connecticut coastline, just 60-minutes away from the heart of Manhattan and less than a mile from the beaches of Long Island Sound. But it’s more than just our surroundings that make our campus unique — it’s our commitment to each and every student’s personal and professional growth and their journey to becoming individuals of purpose.
For more than 80 years, Fairfield University has been graduating adept, accomplished, and socially responsible leaders in an academic community where the learning goes deeper, the friendships are more meaningful, and the experiences stay with you long after graduation. As a values-based, student-centric, outcomes-focused Jesuit Catholic University, we are committed to educating the whole person — mind, body, and spirit — and providing students with experiential learning and professional development opportunities that give them a competitive edge in today’s job market. At Fairfield, the future is filled with opportunities as limitless as your potential, and they all begin with you.
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