Hourly Human Resources Administrative Support

Hourly Human Resources Administrative Support

Southwestern College

Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910

Department: Human Resources

District Values
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Responsibilities:

1. Provide confidential administrative support to the Human Resources Division.
2. Perform data entry; draft, compose, edit, and prepare a variety of correspondence, agreements, contracts, and other documents related to a wide variety of employee matters.
3. Sort and prioritize mail and prepare documents for administrator's personal reply or signature.
4. Research, collect, analyze, and monitor data for Human Resources reports, review and verify data accuracy.
5. Track statutory leaves and communicate status.
6. Organize and scan files and documents.
7. Assist in processing new employees.
8. Maintain and update administrator's calendars as assigned; schedule and coordinate meetings.
9. Interpret, apply, and explain information related to Human Resources rules and regulations, research and respond to requests and questions.
10. Prepare presentations utilizing various presentation software and technology.
11. Prepare and distribute meeting agendas; take meeting minutes.
12. Assist with recruitment processes and scheduling interviews.
13. Make and confirm training or conference reservations as assigned.
14. Greet visitors. Answer and screen telephone calls.
15. Perform related duties and responsibilities as required.

Knowledge and Abilities:


Education and Experience:
Any combination equivalent to: two (2) years of college level course work in business administration, human resources, or a related field AND four (4) years of increasingly responsible administrative support experience.

Minimum Qualifications: (Faculty and Academic Administrator Positions Only)


Desirable Qualifications:

• Strong organization and detail skills, flexibility, reliability, interpersonal skills using patience and tact.
• Data entry, DocuSign, Excel, and document scanning experience highly desirable.

Salary
$26.68-$37.93/hour 

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

Screening Deadline
Position is open until filled. Applications received by the first screening deadline of  11:59 p.m. on Friday, August 27, 2021 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Work Schedule:
Days and times to be arranged within the hours of operation of Monday-Friday: 8:00 a.m.-5:00 p.m. Maximum of 25 hours per week.  Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Additional Information:
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report - Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/"> https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)

To apply, visit: https://jobs.swccd.edu/postings/3460





jeid-0defaf1c3a01db43b016eda36b3e921d