Administration Manager

Administration Manager

Job no: 528004
Work type: Officer of Administration
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Student Life/Services

Department: University Housing
Appointment Type and Duration: Regular, Ongoing
Salary: $50,000 - $58,000 per year
Compensation Band: OS-OA06-Fiscal Year 2021-2022
FTE: 1.0

Application Review Begins
September 3, 2021; position open until filled

Special Instructions to Applicants
Along with your online application, please upload a copy of your cover letter, resume and three professional references.

Department Summary
Living on campus adds tremendous value for students and the University. Students who live on campus their first year have higher grades, are retained at the University of Oregon at higher rates, graduate at higher rates and graduate more quickly.

University Housing, a department within the Division of Student Services and Enrollment Management, is committed to facilitating students' development as they build an inclusive community, establish a sense of home, and succeed academically. Our goal is to become the model of excellence for providing accessible, affordable, and student-centered living-learning experiences; the preferred choice for all UO students.

We value diversity and respect, integrity, equity and inclusion, learning and growth, responsibility and accountability, safety and security. University Housing staff work hard to incorporate these values into daily work and practices to ensure an excellent UO experience.

University Housing units include Business Services, Dining Services, Facilities Services, Promotions & Student Recruitment, and Residence Life. University Housing is a $68 Million educational and business department that is a self-sustaining, self-liquidating agency of the University (receives no tuition or tax support for its operating budget).

Position Summary
The Administration Manager oversees administrative functions for Residence Life and University Housing, including executive-level support to the Director of Residence Life & Educational Initiatives, department administrative coordination, and operations management including Human Resources and Business functions. This position is integrated into the Residence Life leadership team and serves as a resource to departmental leadership (10 OAs), while working closely with Residence Life staff and University Housing's Business Operations teams. This position handles many sensitive issues and must maintain confidentiality and exercise excellent judgment in a fast-paced environment with frequently changing priorities. This position supports daily operations of the DRLEI's office including preparing analysis and background information for meetings, leading discussions, completing assignments, scheduling, consulting and coordinating business practices including purchasing, budget, policy, and travel functions, as well as Human Resources functions such as search management and staffing planning, onboarding and offboarding, professional development and training, policy questions, and consultation on emerging issues and best practices.

This position requires independent decision making and good judgment, and acts as a consultant to colleagues in matters related to department coordination. Decisions made in this position relate to problem solving and responding to issues in a manner which mitigates confusion and contributes to successful resolution before issues become problems, assisting with crisis situations, anticipating the DRLEI's needs, and solving problems regarding office efficiency. Requires excellent interpersonal and communication skills as this position works with all levels of University staff and public. This is a full-time, 12 month position, and may supervise student employees or other administrative staff where budget permits.

Minimum Requirements
Bachelor's Degree from an accredited institution, with a minimum of three years experience in office management (An additional two year's experience, demonstrating progressively increasing responsibility, may be substituted for the educational requirement)

• Three years experience providing high-level executive support.
  
• Two years experience in Human Resources administration OR an equivalent combination of education and subject matter expertise in one or more areas of HR administration (recruitment, onboarding, payroll, etc.)
  
• Experience supervising or leading the work of others.
  
  Professional Competencies
  
• Demonstrated ability to work effectively with faculty, staff, administrators, and students from diverse backgrounds.
  
• Excellent verbal, interpersonal skills with the ability to communicate in a manner which consistently demonstrates respect, concern, responsiveness, sensitivity and confidentiality
  
• Exceptional critical reasoning skills with the ability to exercise independent judgment.
  
• Demonstrated ability to work independently and collaboratively in a team environment.
  
• Demonstrated ability to remain flexible and adapt to changing needs and priorities.
  
• Demonstrated ability to efficiently and independently organize, manage, and prioritize multiple duties and responsibilities.
  
• Demonstrated ability to juggle competing priorities and work under tight timelines during periods of high stress.
  
• High level of proficiency with the Microsoft Office Suite (Word, Excel, Outlook, and Powerpoint) and ability to learn and master other software programs/applications as needed.
  
• Demonstrated commitment to a socially just, multicultural, and inclusive learning environment.
  
• Ability to establish and maintain effective and collaborative working relationships with colleagues.
  
• Ability to assess and meet the needs of a wide variety of people while recognizing the needs of underrepresented and underserved students at the University of Oregon.
  -Basic understanding of employment law
  
  Preferred Qualifications
  
• Experience working with University of Oregon systems, policies, and procedures.
  
• Experience working with Banner, Concur, Kronos, or other integrated data and reporting tools.
  
• Experience managing students and staff within the higher education context.
  - Experience managing HR functions in a higher education environment
  
  FLSA Exempt: Yes
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/528004/administration-manager
  
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