Whiting School Events Manager
- Employer
- Johns Hopkins University
- Location
- Maryland, United States
- Salary
- Salary Not Specified
- Date posted
- Aug 17, 2021
View more
- Position Type
- Administrative, Business & Administrative Affairs, Public Relations & Marketing (Campus), Alumni Affairs, Conference & Special Event Administration
- Employment Type
- Full Time
Specific Duties & Responsibilities
Event Planning, Execution and Follow Through (85%)
-
Directlymanage
the strategy and execution of large-scale university events,
including, but not limited to, the committees for WSE Commencement
ceremonies, which includes the Master’s Ceremony, undergraduate
Order of the Engineer ceremony, and the Doctoral Hooding ceremony;
the committees for WSE Leadership Week events, which
includesconvocation, Design day; and the committee for the
annual Engineer’s Week.
Oversee the execution of
medium and small-scale university-wide events, including but not
limited to school-wide and departmental lectures,Dean’s Town
Halls, Faculty Retreats, Dean’s Office Celebrations, E-Hop,
External Reviews, faculty/staff appreciation
events.
Oversee the
logistics of the above events. This mayinclude vendor
discovery and selection, catering;florals;A/V;
parking; recruitment and direction of volunteers at events;
photography; programs and print pieces; and event registration.
This position should troubleshoot issues astheymay
arise during events.
Create and track budgets,
including monitoring of expenditures and preparation of reports.
Negotiate and administer contracts with vendors and venues,
including vendor analysis and selection.
Prepare and present
invitations and briefings for the President, Provost, Deans,
Faculty and other staff attending all managed
events.
Establish relationships,
liaise, and work effectively with external
andinternalconstituencies,includingleadership,faculty,staff,security,parking,
plant operations, on-campus catering, custodial services,
andschedulingdepartment.
Create and execute a
plan to collect and organize attendee information for follow-up
communications and/or school databases as appropraite. Analyze all
post-event data for future stratey and event
improvement.
Oversee and manage at
least one staff member
-
Develop networking and
educational programming opportunities for
staffmemberswith event planning responsibility within
the Whiting School. This includes quarterly gatherings designed to
encourage a community ofWSEevent
planners.
Serve as a consultant for
department staff providing guidance on best practices, vendor and
venue recommendations, and planning resources
(e.g.timelines,setup documents, venue
directory).
Stayup-to-date
on industry software to improve all event planning processes. These
software programs could include Social Tables, InitLive, Formstack,
Eventbrite, Cvent, and Boomset. Network with company
representatives and Hopkins employees utilizing these programs
andmakeimplementation recommendations where relevant
for department or other school event needs.
Trainschoolcolleaguesonplatforms we
utilize to help
enhancetheirplanningexperiences.
Minimum Qualifications (Mandatory):
- Bachelor’s Degree required.
- Minimum of 5 years related experience with political, historic, or cultural venue events sales and management, preferably in an academic or nonprofit setting.
- Additional education may be substituted for some experience.
Preferred Qualifications:
-
1-2years’experience
in technical production for
large-scaleeventspreferred.
Special Knowledge, Skills, & Abilities:
-
Must demonstrate excellent
written and oral communication skills and an
abilitytorelatearticulatelyandwithdiplomacy
with diverse groups including President, Provost,
trustees,faculty,staff,alumni,majorsupporters
of theuniversity,and the general
public.
Mustbeorganizedanddemonstrateabilitytoworkindependently,multi-
task, function effectivelyinfast-paced
environment
Must show great attention
to detail and follow through to completion within time
constraints.
Proficient
computerskillsin word processing, spreadsheet
maintenance, and emailsystems.
Classified Title: Special
Events Manager
Working Title: Whiting School Events Manager
Role/Level/Range: ATP/04/PD
Starting Salary Range: $59,280 - $81,435 annually (commensurate
with experience)
Employee group: Full Time
Schedule: M-F, 8:30 a.m. to 5 p.m.
Exempt Status: Exempt
Location: Homewood Campus
Department name:
Communications
Personnel area: Whiting
School of Engineering
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity
Employer
Note: Job Postings are updated daily and remain online until
filled.
EEO is the
Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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