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Whiting School Events Manager

Employer
Johns Hopkins University
Location
Maryland, United States
Salary
Salary Not Specified
Posted date
Aug 17, 2021

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Position Type
Administrative, Business & Administrative Affairs, Public Relations & Marketing (Campus), Alumni Affairs, Conference & Special Event Administration
Employment Type
Full Time
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The Whiting School of Engineering Eventsteamsupports schoolwideand Dean’sevents such as Convocation,WSE Design Day, Commencement, staff recognition, and academicdepartment events. We are seeking aWhiting School Events Manager who will help plan,manage,and execute all aspectsofassigned events fortheWhiting School of Engineeringincludingstrategic direction, creative execution, budget management and logistical oversight of all assigned events. This role will be working closely with the Associate Dean for External Relations and the Assistant Dean for Marketing and Communications and the position is responsible of maintaining the calendar of all in-person and virtual WSE events, ensuring all events align with the WSE brand and propel the mission of the school. The position supervises the WSE Special Events Coordinator and serves as consultant for department/center and industry staff.

Note: Occasional weekend and evening work andsometravel, both in and out ofstate,required. Must haveowntransportationforeveningand weekend events.

Specific Duties & Responsibilities

Event Planning, Execution and Follow Through (85%)

    Directlymanage the strategy and execution of large-scale university events, including, but not limited to, the committees for WSE Commencement ceremonies, which includes the Master’s Ceremony, undergraduate Order of the Engineer ceremony, and the Doctoral Hooding ceremony; the committees for WSE Leadership Week events, which includesconvocation, Design day; and the committee for the annual Engineer’s Week. Oversee the execution of medium and small-scale university-wide events, including but not limited to school-wide and departmental lectures,Dean’s Town Halls, Faculty Retreats, Dean’s Office Celebrations, E-Hop, External Reviews, faculty/staff appreciation events. Oversee the logistics of the above events. This mayinclude vendor discovery and selection, catering;florals;A/V; parking; recruitment and direction of volunteers at events; photography; programs and print pieces; and event registration. This position should troubleshoot issues astheymay arise during events. Create and track budgets, including monitoring of expenditures and preparation of reports. Negotiate and administer contracts with vendors and venues, including vendor analysis and selection. Prepare and present invitations and briefings for the President, Provost, Deans, Faculty and other staff attending all managed events. Establish relationships, liaise, and work effectively with external andinternalconstituencies,includingleadership,faculty,staff,security,parking, plant operations, on-campus catering, custodial services, andschedulingdepartment. Create and execute a plan to collect and organize attendee information for follow-up communications and/or school databases as appropraite. Analyze all post-event data for future stratey and event improvement. Oversee and manage at least one staff member

Event Consultation and Oversight (15%)

    Develop networking and educational programming opportunities for staffmemberswith event planning responsibility within the Whiting School. This includes quarterly gatherings designed to encourage a community ofWSEevent planners. Serve as a consultant for department staff providing guidance on best practices, vendor and venue recommendations, and planning resources (e.g.timelines,setup documents, venue directory). Stayup-to-date on industry software to improve all event planning processes. These software programs could include Social Tables, InitLive, Formstack, Eventbrite, Cvent, and Boomset. Network with company representatives and Hopkins employees utilizing these programs andmakeimplementation recommendations where relevant for department or other school event needs. Trainschoolcolleaguesonplatforms we utilize to help enhancetheirplanningexperiences.

Minimum Qualifications (Mandatory):

  • Bachelor’s Degree required.
  • Minimum of 5 years related experience with political, historic, or cultural venue events sales and management, preferably in an academic or nonprofit setting.
  • Additional education may be substituted for some experience.

Preferred Qualifications:

    1-2years’experience in technical production for large-scaleeventspreferred.

Special Knowledge, Skills, & Abilities:

    Must demonstrate excellent written and oral communication skills and an abilitytorelatearticulatelyandwithdiplomacy with diverse groups including President, Provost, trustees,faculty,staff,alumni,majorsupporters of theuniversity,and the general public. Mustbeorganizedanddemonstrateabilitytoworkindependently,multi- task, function effectivelyinfast-paced environment Must show great attention to detail and follow through to completion within time constraints. Proficient computerskillsin word processing, spreadsheet maintenance, and emailsystems.

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified Title: Special Events Manager
Working Title: Whiting School Events Manager
Role/Level/Range: ATP/04/PD
Starting Salary Range: $59,280 - $81,435 annually (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30 a.m. to 5 p.m.
Exempt Status: Exempt
Location: ​​​​​​​Homewood Campus
Department name: ​​​​​​​Communications
Personnel area: Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Homewood Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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